Scheduler

Jobtailor; Wisconsin; On-site; USD 32,000 - 42,000; Full time

Job summary

Jobtailor is seeking a detail-oriented Scheduling Support role in Wisconsin to assist with patient appointment coordination, data entry, and referral management. The role emphasizes accuracy, communication, and adherence to site protocols.

The position supports scheduling, rescheduling, and updating patient and provider information within the EMR system, ensuring smooth operations and compliant documentation.

Qualifications

• Must have at least a High School diploma or equivalent or 10 years of work experience.
• Ability to perform data entry accurately and efficiently.
• Strong communication and coordination with patients and providers.

Responsibilities

• Collect data from patients and offices to confirm and create scheduled appointments.
• Coordinate scheduling and referrals to other providers and services.
• Enter appointments and patient information into the EMR system.
• Maintain provider contact information and follow site protocols.

Skills

Data Entry

Appointment Scheduling

Patient Coordination

Communication Skills

Organizational Skills

Education

High School diploma/GED

Tools

Electronic Medical System

Job description

• Collect data directly from patients and referring provider offices to confirm and create scheduled appointments for patient services
• Coordinate scheduling and referrals to other healthcare providers and services
• Obtain approval for schedule changes or cancellations as appropriate
• Assist with maintaining and updating provider contact information
• Enter medical appointments, special instructions, and patient information into the electronic medical system
• Follow site-specific protocols and maintain up-to-date documentation to ensure compliance
• Perform other duties as assigned
• Support the Eye POD through appointment scheduling, rescheduling, referrals, and Work Qs

Requirements

• High School diploma/GED or 10 years of work experience
• No experience required
• Frequent lifting/carrying and pushing/pulling objects weighing 0–25 lbs.
• Frequent sitting, standing, walking, reaching, and repetitive foot/leg and hand/arm movements
• Frequent use of vision and depth perception for near and far distances and to identify and distinguish colors
• Frequent use of hearing and speech for oral communication
• Ability to hear alarms and malfunctioning machinery
• Frequent keyboard use/data entry
• Occasional bending, stooping, kneeling, squatting, twisting, and gripping
• Occasional lifting/carrying and pushing/pulling objects weighing 25–50 lbs.
• Rare climbing
• Required professional license and/or certifications: None
• Availability for Monday–Friday day-shift hours

Core Competencies

Demonstrates strong data entry skills and the ability to coordinate patient scheduling and referrals effectively. Maintains compliance with site-specific protocols while ensuring accurate documentation and communication.

Highest-signal resume keywords

• Data Entry
• Appointment Scheduling
• Patient Coordination
• Compliance Documentation
• Communication Skills

ATS Optimization Keywords

Hard Skills

• Data Entry
• Appointment Scheduling
• Patient Coordination
• Documentation
• Compliance

Soft Skills

• Communication Skills
• Organizational Skills

Industry Keywords

• Patient Services
• Healthcare Providers
• Referral Coordination
• Site-Specific Protocols

Tools & Technologies

• Electronic Medical System