Scheduler

Diverzify; Phoenix (AZ); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Telemedical

Mental Health

Prescriptions

HSA/FSA

Life and AD&D

401k Company Match

Job summary

Diverzify is seeking a detail-oriented Scheduler to work closely with Project Managers to plan and execute flooring projects from start to finish. You will create action plans, schedule resources, manage budgets and timelines, coordinate tasks, handle risk, and maintain project documentation to ensure quality and customer satisfaction.

In this role you will ensure timely communications with clients and suppliers, track shipments, and support accurate invoicing through diligent record-keeping and

Responsibilities

• Manage paperwork flow for projects, verifying contracts, POs, and change orders for accuracy
• Build customer relations through timely document return and track paperwork with routing sheets
• Communicate with suppliers about product availability and place/track material orders
• Make freight arrangements for cost-effective product shipments
• Perform timely follow-ups on shipments and track multiple deliveries
• Distribute bi-monthly billing summaries for customer billing
• Maintain project documentation in folders and the computer system
• Prepare monthly billing and ensure documentation supports payments
• Review changes, verify billing and submit for client approval
• Complete accurate billing and follow up with clients for payment verification

Skills

Scheduling

Budget management

Timeline management

Communication

Risk management

Documentation

Job description

A Few Things About Us

Welcome to Diverzify+! We are the largest and most respected commercial flooring installation service company in the industry, with 60+ locations across the U.S. and a team of nearly 2,300. Our innovative vision and partnerships with top companies set us apart. Working with us means joining a fun and hardworking team. We offer competitive pay and total rewards.

• Medical
• Dental
• Vision
• Telemedical
• Mental Health
• Prescriptions
• HSA/FSA
• Life and AD&D
• 401k Company Match

Job Type

Full-time

Job Summary

At Diverzify+ and our Family of Brands, our Schedulers work closely with Project Managers to plan and execute flooring projects from start to finish. Responsibilities include creating action plans, scheduling resources, managing budgets and timelines, coordinating tasks, handling risk management, and maintaining project documentation. They ensure projects meet quality standards, stay on budget, and deliver customer satisfaction through effective communication and time management.

Job Responsibilities

• Manage paperwork flow for Account Managers' or Executives' projects, verifying contracts, POs, and change orders for accuracy
• Build customer relations through timely document return and create routing sheets to track paperwork
• Communicate with suppliers about product availability and place/track material orders
• Make freight arrangements for cost-effective product shipments
• Perform timely follow-ups on shipments and track multiple deliveries
• Distribute bi-monthly Salesperson billing summary sheets for customer billing
• Maintain project documentation in job folders and the computer system
• Prepare monthly AIA-type billing and ensure job folders support payment verifications and final invoicing
• Review change orders, verify billing documents, and submit for client approval
• Complete accurate billing and follow up with clients for payment verification