Schedule & Dispatch Administrator

Ventia Pty Limited; Westfield (IN); Hybrid; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking a Scheduling & Dispatch Administrator to join their supportive and collaborative team. In this role, you will manage service orders, coordinate with stakeholders, and ensure efficient scheduling for maintenance tasks. This position offers a blend of work-from-home and office days, providing variety in your work week. With access to employee benefits like discounted health insurance and paid parental leave, this opportunity is perfect for someone eager to grow their career in a dynamic environment that values diversity and equal opportunities for all.

Benefits

Discounted Private Health Insurance

Paid Parental Leave

Discounted Travel

Qualifications

• Must be an Australian Citizen.
• Demonstrates eagerness to learn and adapt.

Responsibilities

• Schedule and dispatch service orders to workforce resources.
• Monitor and coordinate high-priority service orders.
• Maintain work schedules for internal and subcontractor resources.

Skills

Organizational Skills

Time Management

Communication Skills

Teamwork Skills

Microsoft Suite

Education

High School Diploma

Relevant Certifications

Job description

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To support our Defence Base Services portfolio, the opportunity for an experienced administrator has become available. Joining us as a Scheduling & Dispatch Administrator, you will work closely with internal and external stakeholders to facilitate our work order process for planned or reactive maintenance across various locations.

• Parramatta CBD Office - close to public transport and Westfield
• Variety in your work week with a combination of WFH and office days once established in the role
• Joining an easy going, supportive and collaborative team
• Access to a range of Ventia's employee benefits - discounted private health insurance, paid parental leave, discounted travel etc

Primary responsibilities:

• Schedule and dispatch service orders to workforce resources
• Monitor incoming high-priority service orders and coordinate scheduling, and dispatch, of high-priority services orders
• Monitor status of dispatched service orders and communicate with resources to ensure receipt and acknowledgement of dispatched works
• Assist in maintaining scheduling data, including new resources, resource data changes and de-activating resources
• Maintain work schedules for internal and subcontractor resources
• Support Site Operations teams in managing work schedule changes

Could you be our next Scheduling & Dispatch Administrator?

• Must be an Australian Citizen
• Demonstrates an eagerness to learn
• Solid organisational skills, including multitasking and time-management as you will be working on multiple tasks simultaneously
• Strong communication (written and verbal) and teamwork skills
• Strong working knowledge of Microsoft Suite (Work, Excel, Outlook, etc)

Diversity

Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQIA+, Women, Veterans and spouses and people with disabilities.

How to apply

If you are looking to expand your career with a business that rewards and values its employees, please apply by clicking on the'apply now'button.