Scanner/Indexer

Airswift; Spring (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

A major Oil & Gas company is seeking a Scanner/Indexer for a 12-month assignment in Spring, TX. This role involves managing both physical and digital document processes, including indexing and quality assurance of digital scans. Candidates should possess a High School diploma, have at least one year of clerical experience, and be skilled in Microsoft Office products. Strong organizational and communication skills are essential. The position offers an opportunity to work within a leading company in the petroleum industry.

Qualifications

• 1 year clerical/general office experience required with good clerical skills.
• Five years administrative support experience preferred in oil and gas.

Responsibilities

• Provide support for Uncon Land & Land Services by managing physical and digital documents.
• Index and maintain quality assurance of digital scans.
• Process and route incoming documents electronically.

Skills

Microsoft Office skills

Organizational skills

Communication skills

Education

High School diploma or equivalent certification

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Job Summary

Our major Oil & Gas (O&G) client is seeking a Scanner/Indexer to join their team in Spring, TX for a 12-month assignment (with possibility of extension).

Job Duties

• Provides support for Uncon Land & Land Services which may include preparing, processing, digitizing, routing, tracking and/or archiving physical documents and routing, tracking and/or indexing digital documents in the enterprise content management system.
• Processing incoming documents
• Processing document to route electronically
• Indexing & Quality assurance of digital scans
• Scanning physical documents
• Preparing physical documents to be scanned

Work Complexity

• Must be well organized and able to prioritize multiple requests and tasks
• Identify potential software upgrades/enhancements/break fixes
• Must have good communication skills; Listens and communicates effectively, with full disclosure of pertinent facts and information; communication is clear, direct and concise; maintains confidentiality; keep the appropriate parties informed.
• Actively seeks to develop and understand business and technical vocabulary germane to petroleum industry Land functions

Decision Making

• Consult with Manager/Lead when dealing with non-routine problems
• Escalate issues that need to be resolved by corporate land
• Work with reasonable direction from Manager/Lead
• Identify new processes and procedural changes to address needs or changes expressed by Manager/Lead
• Identify need for additional support for special projects/surges in workload
• Cognizant of and effectively utilizes new and alternative approaches and techniques in the business/technical environment. Developing ability to overcome obstacles when executing projects and successfully brings issues to conclusion in a timely manner.

Working Relationships

• Work closely when needed with Land/ Land Services teams processing documents

Required Knowledge, Skills and Abilities

• Skilled use of Microsoft Office products including Word, Excel and Outlook
• Has the ability to apply knowledge to address/resolve issues of moderate scope and complexity. Demonstrates general working knowledge of business principles, industry practices and system standards.
• In-depth knowledge of all land data types
• Ability to search various internal and external database systems to identify legacy data and/or data that has not been uploaded to an ECM
• Must be familiar with the databases used by regulatory agencies, DrillingInfo and other online databases—such as county digital record sites

Education

• High School diploma or equivalent certification

Experience

• 1 year clerical / general office experience required Good clerical skills with an aptitude for detailed and precise work. / Five years administrative support experience in oil and gas Land and/or Oil and Gas experience preferred

Skills/Certifications

• Basic knowledge of Microsoft Office products including Word, Excel and Outlook