SBU Support Specialist

Husch Blackwell; Chicago (IL); Remote; USD 66,000 - 128,000; Full time

Job summary

A leading law firm seeks an SBU Support Specialist to provide comprehensive administrative support to leadership. The role requires strong communication and organizational skills, with responsibilities including project oversight, meeting coordination, and document management. Ideal candidates will have a degree and relevant experience in a professional services environment. This position offers the flexibility of remote work and is integral to the firm's operations.

Benefits

Medical and dental coverage

Life insurance

Paid Time Off

Retirement plan participation

Qualifications

• 5+ years' relevant experience in professional services environment.
• 3-5 years' relevant legal assistance experience required.
• Minimum typing speed of 60 wpm.

Responsibilities

• Provide complex administrative support to SBU Leadership.
• Coordinate meetings and travel arrangements.
• Assist with document creation and proofreading.

Skills

Communication

Organization

Teamwork

Education

4-year degree in a related field

Tools

Microsoft Office Suite

Chrome River

Adobe

PowerPoint

Excel

Job description

Husch Blackwell LLP is a full-service litigation and business law firm with multiple locations across the United States, serving clients with domestic and international operations.

At Husch Blackwell we believe that diverse, equitable and inclusive teams lead to better outcomes. Husch Blackwell is committed to retaining, recruiting, developing, and promoting talented lawyers and business professionals with diverse backgrounds and experiences. We foster an engaged, diverse, and inclusive team culture of accountability and purpose that makes our Firm and our communities better.

Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our SBU Support Specialist position. This position may be filled remotely, or in any of our locations.

The SBU Support Specialist provides administrative support to Strategic Business Unit (SBU) Leadership by performing a wide variety of complex and administrative functions. This position requires a high level of confidentiality as well as the ability to coordinate multiple priorities simultaneously. This position has high visibility for the SBU which requires positive, effective, courteous, and professional communication with clients (external / internal), vendors, business professionals, and timekeepers. Demonstrate good grammar, spelling, proofing and organizational skills. Essential job functions include :

• Provide variety of complex and administrative support and independently oversee special projects as assigned.
• Effectively interfaces with executive leadership and external and internal customers at all levels.
• Effectively interfaces and coordinates duties and projects.
• Coordinate (including agenda and material development and distribution), attend and participate in SBU meetings.
• Coordinates purchasing, expense and / or workflow invoice procedures in Chrome River; works closely with Accounting department to ensure accurate and timely submittals and record-keeping, including processing monthly corporate credit card statements.
• Responsible for scheduling and coordinating appointment / meetings including Outlook calendaring, Maptician maintenance, etc.; arranges complex, multi-location meetings which require video-conference and web-based participation; includes occasional dictation of meetings.
• Responsible for the coordination of travel, including airline reservations / online check-ins, hotel reservations, ground transportation, etc.; utilizes the travel portal; coordinates vendor travel when necessary.
• When appropriate, screen and answer incoming internal and external questions / calls.
• Ability to understand and disseminate confidential information.
• Consistent availability and ability to serve as a central contact to people inside and outside the Firm.
• Responsible for coordinating / administering special projects.
• Opens, sorts, and distributes mail.
• Assists with creating, editing, proofreading, maintaining and / or revising documents as needed, including but not limited to Excel, Word, Adobe and PowerPoint.
• Works collaboratively within the team and adapts to ever-changing business demands and priorities and embraces new requests as learning opportunities. Considers different points of view and collaborates to form action plans for completing projects.
• Proactively demonstrates effective teamwork and communication with team members and all Firm personnel. Actively participates in regular team meetings to discuss current projects and workflow. Takes responsibility for regularly exchanging information and training tips with team members for maximum job effectiveness.
• Copes successfully with office demands, remaining calm under pressure.
• Operate office equipment including PCs, printers, phones, copiers, facsimiles and typewriters.
• Works collaboratively and closely with SBU Leaders and Managing Directors to assist in fulfilling annual business plan goals and objectives, support of business development initiatives, budgets and performance targets.
• Coordinate (including agenda and material development and distribution), attend and participate in SBU meetings.
• Works collaboratively with Firm's administrative and legal resources (Accounting, Administrative Services, Client Development, DE&I, Human Resources, Growth, Information Technology, Recruiting, Talent, etc.) to effectively support the SBU's needs.
• Works collaboratively with Client Development Strategists and Client Account Managers to ensure business development support initiatives and needs are met.

Position Requirements

• 4-year degree with major coursework in a related field; or combination of education and commensurate work experience required.
• 5+ years' relevant experience providing comprehensive support to organizational leadership, preferably in a professional services environment.
• 3-5 years' relevant legal assistance experience required.
• Advanced proficiency in Microsoft Office Suite.
• Ability to handle confidential information of highest level.
• Minimum typing speed of 60 wpm; previous transcription experience preferred.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities, or requirements. The Firm will provide reasonable accommodations as necessary to allow an individual with a disability to apply for and / or perform the essential functions of a position. If you need assistance to accommodate a disability, please contact HR.

COMPENSATION AND BENEFITS

Employees are entitled to compensation commensurate with skill and experience. The exact compensation will vary based on skills, experience, location, and other factors permitted by law. The expected compensation ranges for this position in various states and jurisdictions are as follows :

• State of California : $73,000 - $140,000
• State of Colorado : $67,000 - $120,000
• State of Illinois : $66,000 - $128,000
• Jersey City, NJ : $79,000 - 144,000
• State of Maryland : $71,000 - $107,000
• State of Massachusetts : $73,000 - $140,000
• State of Minnesota : $73,000 - $121,000
• State of New York : $68,000 - $147,000
• State of Washington : $71,000 - $135,000
• Washington, D.C. : $94,000 - $139,000

The above salaries do not include a discretionary bonus, however bonus opportunities are non-guaranteed, and are dependent upon individual and firm performance. Full-time employees receive benefits including : medical and dental coverage; life insurance; short-term and long-term disability insurance; pre-tax flexible spending account for certain medical and dependent care expenses; an employee assistance program; Paid Time Off; paid holidays; participation in a retirement plan program after meeting eligibility requirements; and more.

Please include a cover letter and resume when applying. Applications will be reviewed on a rolling basis upon receipt.

EOE / Minority / Female / Disabled / Vet. Principal Applicants Only.

LI-JH1

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