SAP Order Management Specialist [Estados Unidos]

Hubclub Go; Columbia (MD); On-site; USD 68,000 - 102,000; Full time

Job summary

Schneider Electric Federal is seeking an SAP Order Management Specialist to accurately process and manage customer purchase orders in SAP, including project-based orders. You will validate documentation, coordinate with multiple departments, and maintain compliant records to ensure timely fulfillment.

The role requires knowledge of SAP order-management processes, experience with CPQ/SEA tools, and strong communication skills to support federal program delivery.

Qualifications

• Bachelor’s or associate degree in a related field is required or equivalent experience.
• Experience with SAP order-management processes (VA01/VA02/VA03 or equivalents).
• Experience in project-based order processing and project systems is preferred.
• Strong data-entry and documentation discipline with attention to accuracy.

Responsibilities

• Enter and validate customer purchase orders in SAP with accuracy.
• Convert quotations to sales orders and create project-based orders.
• Ensure data integrity across orders, contracts, and pricing.
• Coordinate with Sales, Project Management, Purchasing, Finance to fulfill orders.
• Monitor open orders and communicate status to stakeholders.

Skills

SAP order management

Data integrity

Cross-functional collaboration

Attention to detail

Microsoft Excel

Communication

Education

Bachelor’s degree in business, supply chain, finance, operations

Associate degree in business administration or related field

Tools

SAP ERP / SAP S/4HANA

Oracle CPQ SEA MySchneider

Fiori applications

Job description

Schneider Electric Federal is a global leader in energy management and automation, delivering secure, resilient, and innovative solutions that help power a future-ready U.S. Government. As the world's leading Energy Service Company and Microgrid Integrator, we modernize critical infrastructure, strengthen national security, and advance energy independence while delivering measurable cost savings. Our digital energy solutions, software, and services support mission readiness across classified and unclassified federal programs.

The Opportunity

We are seeking an SAP Order Management Specialist to accurately process and manage customer purchase orders for both standard transactional and project-based business. This position validates booking documentation, creates and maintains sales orders in SAP, supports project-related order setup, and coordinates with Sales, Project Management, Purchasing, Finance, Logistics, and Customer Service to move orders from receipt through fulfillment. The specialist safeguards data integrity, resolves order issues, maintains compliant records, and provides timely status updates to internal and external customers.

• Receive, review, and enter customer purchase orders in SAP accurately and within established service-level expectations.
• Convert approved quotations into sales orders and create project-based sales orders using the appropriate SAP transactions or Fiori applications.
• Validate customer, sold-to, ship-to, material, quantity, pricing, currency, requested delivery date, contract, and purchase-order information before release.
• Review booking packages, quotations, contracts, approvals, and supporting documentation for completeness; resolve discrepancies before processing.
• Link sales-order items to the correct project or WBS element and confirm that project, partner, pricing, account-assignment, shipping, and billing data are accurate.
• Perform availability and completeness checks and investigate delivery, billing, pricing, credit, or order blocks in partnership with the appropriate teams.
• Manage order changes, cancellations, rejections, re-creations, de-bookings, returns, and project change orders in accordance with documented procedures and approval requirements.
• Monitor open orders, purchase requisitions, shipments, delivery dates, and backlogs; communicate status, risks, and required actions to stakeholders.
• Coordinate with Sales, Project Coordinators, Project Managers, Purchasing, Finance, Logistics, Contracts, and Customer Service to support accurate and timely fulfillment.
• Maintain complete and auditable records of orders, booking packages, contracts, approvals, and customer communications.
• Respond professionally to order-related inquiries and elevate issues that could affect delivery, billing, compliance, or customer satisfaction.
• Support process improvement, system testing, documentation updates, cross-training, and backup coverage for order-management activities.
• Associate degree in business administration, supply chain, finance, operations, or a related field, or an equivalent combination of education and relevant experience.
• At least 1–2 years of experience in order entry, order management, sales operations, customer service, project administration, or a related function.
• Working knowledge of SAP ERP or SAP S/4HANA order-management processes.
• Proficiency in retrieving and interpreting order, product, pricing, and commercial data from Oracle, S/4 Titan, CPQ, SEA, and MySchneider.
• Ability to create, revise, and maintain accurate quotations using CPQ and SEA quotation tools.
• Strong communication and coordination skills for working with Schneider Electric Parent Supply Chain, Customer Care, and Project Coordinators.
• Demonstrated accuracy in data entry, document review, and transaction processing.
• Proficiency with Microsoft Excel, Word, Outlook, and Teams.
• Strong written and verbal communication skills, including the ability to explain issues clearly and follow through with multiple stakeholders.
• Ability to prioritize a high volume of work, meet deadlines, and maintain accuracy in a fast-paced environment.

Additional Requirements

• S. Citizenship required
• Experience with SAP sales-order transactions such as VA01, VA02, and VA03 or equivalent Fiori applications.
• Experience with project-based order processing, SAP Project System, WBS elements, project billing, or assembly-processing workflows.
• Familiarity with quotations, purchase requisitions, purchasing handoffs, shipping, billing, and order-block resolution.
• Experience in a manufacturing, engineering, government contracting, or project-delivery environment.
• Bachelor’s degree in business, supply chain, finance, operations, or a related discipline.

Core Competencies

• Attention to detail and commitment to data quality
• Customer focus and professional communication
• Ownership, accountability, and dependable follow-through
• Analytical thinking and practical problem-solving
• Organization, prioritization, and time management
• Cross-functional collaboration
• Adaptability and continuous improvement mindset
• Discretion when handling customer, contract, pricing, and project information

Why Join Schneider Electric Federal?

This is a unique opportunity to influence the growth and performance of a mission-driven business supporting the U.S. Federal Government. You will play a critical role in shaping strategy, strengthening financial performance, building organizational capability, and helping customers achieve secure, resilient, and sustainable outcomes.

Schneider Electric Federal (SE Federal), a 100% U.S. Company, operates in accordance with a Special Security Agreement approved by the US Government, established to mitigate concerns associated with Foreign Ownership, Control, or Influence (FOCI). To mitigate potential FOCI, SE-Federal Inc., in concert with the DoD’s Defense Counterintelligence and Security Agency (DCSA), has agreed to a comprehensive series of controls and requirements set forth by the Special Security Agreement, subject to oversight by the Government Security Committee (GSC) to ensure independent SE Federal management. As such, SE Federal is approved to work with the US Government on classified and unclassified programs and is positioned to support strategic partnerships in the development of key technologies for U.S. Federal Agencies and Defense Department.

At Schneider, we believe that every employee is a talent who deserves equal opportunities. This means you matter. Every individual needs to feel valued, supported, and treated fairly to do their best work.

Our Total Rewards is our way of saying: “We see you. We value you”. It’s more than just pay and benefits- it’s a meaningful investment in you. It is designed for you to perform, grow, feel safe, and elevate your potential to shine as an impact maker.

For this U.S. based position, the expected pay range is USD 68,000 - USD 102,000 per year. This pay range includes base pay and short-term incentives. The compensation range for this full-time position applies to candidates located within the United States. Our pay ranges are determined by reviewing roles of similar responsibility and level. Within the pay range, individual pay is determined by several factors including performance, knowledge, job-related skills, experience, and relevant education or training.

Schneider Electric is there when it matters most to you

Our Total Rewards package outlines all the benefits and support you’ll enjoy as part of the Schneider Electric team:

Care for Yourself and Your Family.

We ensure you feel secure with benefits that help you and your family thrive: medical (with member reward points), dental, vision, and basic life insurance, Benefit Bucks, flexible work arrangements, paid family leaves, well-being programs, 12 holidays per year, and 15 days of paid time off per year.

Invest and Plan Your Future.

We help you plan and invest for the future with competitive pay and programs including base salary, incentives, company share ownership, and 401(k) with match.

Grow Your Skills and Career.

We support development through performance discussions, global opportunities, the Schneider Career Hub, and learning platforms like Coursera.

Team Up in the Workplace.

We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.

Support Your Community.

We encourage collaboration, recognition, sharing your voice, and an inclusive workplace.

If you believe this job posting is not compliant with applicable state pay transparency laws in the U.S., please notify the Company as soon as possible upon discovery by completing this form Job Posting Compliance Form.

Looking to make an IMPACT with your career?

When you are thinking about joining a new team, culture matters. At Schneider Electric, our values and behaviors are the foundation for creating a great culture to support business success. We believe that ourIMPACT values – Inclusion, Mastery, Purpose, Action, Curiosity, Teamwork – starts with us.

IMPACT is also your invitation to join Schneider Electric where you can contribute to turning sustainability ambition into actions, no matter what role you play. It is a call to connect your career with the ambition of achieving a more resilient, efficient, and sustainable world.

We are looking for IMPACT Makers; exceptional people who turn sustainability ambitions into actions at the intersection of automation, electrification, and digitization. We celebrate IMPACT Makers and believe everyone has the potential to be one.

€40 billion global revenue

+9% organic growth

150 000+ employees in 100+ countries

Schneider Electric aspires to be the most inclusive and caring company in the world, by providing equitable opportunities to everyone, everywhere, and ensuring all employees feel uniquely valued and safe to contribute their best. We mirror the diversity of the communities in which we operate, and ‘inclusion’ is one of our core values. We believe our differences make us stronger as a company and as individuals and we are committed to championing inclusivity in everything we do.

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