San Francisco - E-Filing Specialist

Winston & Strawn LLP; San Francisco (CA); Remote; USD 98,000 - 114,000; Full time

Job summary

A leading global law firm is seeking an E-Filing Specialist in San Francisco. This remote role involves managing electronic filings and ensuring compliance with court rules. Candidates must have over 7 years of e-filing experience in a law firm, strong communication skills, and the ability to handle confidential information. Competitive salary and comprehensive benefits offered.

Benefits

Comprehensive healthcare benefits

Yearly retirement contribution

Annual discretionary merit bonus

Qualifications

• High School Diploma or GED equivalent required.
• 7+ years of e-filing experience in a law firm setting required.
• Prior filing experience in CA federal District courts required.

Responsibilities

• Complete electronic filing of documents in federal and state courts.
• Research court rules and electronic filing protocols for compliance.
• Review documents for adherence to local rules.

Skills

Excellent interpersonal skills

Ability to manage confidential information

Problem-solving skills

Attention to detail

Education

High School Diploma or GED equivalent

7+ years of e-filing experience in a law firm setting

Tools

CM / ECF and ACMS systems

OneLegal

FirstLegal

Job description

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The hours for this role are 10 : 30 am – 7 pm PT.

A BOUT US

For professional staff, Winston & Strawn presents an exciting opportunity to be a part of a leading global law firm. With our commitment to excellence, diversity, a collaborative work environment, and an emphasis on professional growth, Winston offers a platform for individuals seeking to advance their careers in a dynamic and rewarding environment. Winston is known for its collaborative and collegial culture. We believe teamwork is an essential component in providing high-quality legal services and we value the talents and skills of our entire professional staff team.

POSITION SUMMARY :

The Electronic Filing Specialist assists with all steps in the lifecycle of an electronic filing, including but not limited to advance communication with case teams ahead of the filing deadline, researching rules and requirements, reviewing documents, submitting compliant documents in a timely manner, and coordinating any necessary courtesy copies.

DUTIES AND RESPONSIBILITIES :

• Complete electronic filing of documents in federal and state courts and agencies in a timely and compliant manner, including emailing proposed orders to chambers as needed.
• Research court rules and electronic filing protocols to ensure adherence to filing requirements and provide guidance to attorneys and staff on these matters.
• Review documents for compliance with local rules and requirements; works with Docket Counsel - West and Director of Docket regarding any complex issues as it relates to requirements.
• Communicate with courts clerks and agencies as necessary to verify current rules and procedures and build working relationships with court personnel.
• Confirm all confidential material has been properly redacted from documents.
• Coordinate the distribution of courtesy copies as needed.
• Research changes in e-filing procedures for relevant courts and communicates these changes to Docket Counsel-West.
• Assist Docket Counsel – West with maintenance of e-filing accounts and databases.
• Assist Docket Counsel – West with the development of electronic filing training materials for attorneys and staff.
• Assist Docket Counsel – West with special projects as needed.

BASIC QUALIFICATIONS :

High School Diploma or GED equivalent required.

7 + years of e-filing experience in a law firm setting required.

This role is fully remote but must reside in a commutable distance to a California firm office location.

KNOWLEDGE & SKILLS :

Prior filing experience with CM / ECF and ACMS systems in all CA federal District courts and 9 th Circuit Court of Appeals required. Prior filing experience in DC, IL, NY, and TX preferred. Bankruptcy filing experience a plus.

Prior filing experience in all levels of CA state courts, i.e. Superior Courts, Appellate Courts, Supreme Court, required. Experience with OneLegal and / or FirstLegal required. Familiarity with Tyler based e-filing systems, CaseAnywhere, TrueFiling, and File & ServeXpress a plus.

COMPETENCIES :

Adaptability :

Ability to learn and embrace new skills and best practices as the position evolves and firm needs change.

Communication :

Excellent interpersonal skills and ability to develop relationships and foster teamwork at all levels of the firm.

Ability to manage confidential information and sensitive situations with tact and discretion.

Excellent oral and written communication skills.

Excellence :

Ability to consistently demonstrate reliability, flexibility, and adaptability in a team and service-oriented environment while consistently providing a "yes" level of service to internal and external clients.

Problem Solving / Solution Orientation :

Ability to act and communicate in a responsive, solution-oriented manner; good problem solving and collaboration skills.

Professionalism :

Ability to maintain composure and demonstrate good judgment.

Professional appearance and ability to speak comfortably and professionally with attorneys and staff.

Ability to project a professional and positive image of the firm both in person and via virtual meetings.

Quality :

Ability to produce a quality work product in a fast-paced, dynamic environment including prioritizing numerous tasks and completing them under time constraints.

Skills :

Ability to prepare documents with minimal errors; good proofreading skills; excellent attention to detail.

CompuLaw experience a plus.

Schedule :

Flexibility to work extended hours as needed, often with minimal notice.

Benefits

Winston offers comprehensive benefits that provide a full spectrum of coverage and support for our full-time employees and their families. Additional information about benefits and rewards can be found here .

SALARY

Los Angeles based applicants only : The target annual salary range for this role is currently $87,000 - $102,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. To tal compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.

San Francisco based applicants only : The target annual salary range for this role is currently $98,000 - $114,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. To tal compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.

Silicon Valley based applicants only : The target annual salary range for this role is currently $100,000 - $117,000 based on a regular, full-time schedule. The amount of compensation offered will be determined by several factors, including but not limited to experience, qualifications, market data and internal equity. To tal compensation includes a comprehensive healthcare benefits package, yearly retirement contribution, and may include an annual discretionary merit bonus.

We are an equal opportunity employer and welcome applicants from all backgrounds and experiences.

Seniority level

Seniority level

Mid-Senior level

Employment type

Employment type

Full-time

Job function

Job function

Other

Industries

Law Practice

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