Sample Service Coordinator

Mane Usa; Parsippany-Troy Hills (NJ); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

PTO plan

Paid holidays

401(k) contributions

Tuition reimbursement

Paid parental leave

Job summary

MANE in Parsippany, NJ is seeking a Sample Service Coordinator to bridge the Perfumery Lab and the Sales Coordinator Team, ensuring oils are produced and stored for customer samples and internal evaluations.

The role emphasizes organizing batch calendars, prioritizing requests by deadlines, coordinating sample deliveries, and collaborating with QC/Purchasing to meet project timelines. A 1+ year administrative background in fragrance-related fields is preferred.

Qualifications

• H.S. Diploma; some college helpful.
• 1+ year administrative experience in the fragrance/flavors or related industries.
• Experience or knowledge of fragrance compounding desired.

Responsibilities

• Coordinate between Sales and labs to prepare oil and/or finished good samples.
• Maintain storage and retrieval of oils to fulfill sample requests; manage new oil requests.
• Manage Kilo Lab Batch Calendar and prioritize batches by deadlines.
• Prioritize incoming sample requests for Home and Personal Care Labs; arrange deliveries.
• Coordinate sample orders and communicate with Account Coordinators about delivery delays.
• Coordinate with QC to provide standards for production batches and daily priority lists.

Skills

Administrative experience

Education

High school diploma

Some college

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Parsippany, NJ, US

2 days ago Requisition ID: 2617

MANE is a 5 th generation French family-owned business known for innovation and progress in the world of Flavor and Fragrance. As sensation enthusiasts, we strive to provide exceptional moments in people’s daily lives through the timeless flavors and fragrances we create. With our passion, creativity, and innovation, “We capture what moves”.

We are looking to hire a Sample Service Coordinator at our Creative Center in Parsippany, NJ. This role will coordinate between the Perfumery Lab and the Sales Coordinator Team to ensure oils are made and stored for customer oil and finished good samples and internal evaluation samples.

DUTIES AND RESPONSIBILITIES:

• Works with the Sales department to process and prioritize customer request for oil and/or finished good samples.
• Maintains the orderly and efficient computer and physical storage and retrieval of oils to fulfill all oil requests and/or Fragrance Applications Requests for customer samples. Requests for new oils compounded as needed.
• Manages Kilo Lab Batch Calendar and prioritizes compounding and kilo batches based on Sales department deadlines and urgency.
• Prioritizes incoming sample requests for the Home and Personal Care Labs
• Coordinates sample order requests and arrange delivery, internally or externally. Communicating with Account Coordinators as needed to provide updates on delivery and delays.
• Coordinates with QC to provide standards for large scale and production batches and daily priority lists based on project deadlines.
• Handles special projects as requested in order to meet company objectives
• Consistent with MANE’s environmental commitments, every employee shall actively participate in relevant education/training based upon corporate and local environmental objectives. Where these objectives are relevant to job-related and job-specific roles and responsibilities, each employee shall adhere to applicable environmental policies and procedures, as well as act on best practices.
• Interacts with:
• Laboratory Manager
• Technical Coordinator
• Quality Control
• Purchasing
• All Internal Departments

EDUCATION AND EXPERIENCE:

• H.S. Diploma, some college helpful
• 1+ Years Administrative Experience in the fragrance/flavors or related industries working in or managing a stockroom.
• Experience or knowledge of fragrance compounding desired

PERSONAL CHARACTERISTICS:

• Oral and Written Communication Skills
• Organizational Skills

MANE offers industry leading benefits including a generous PTO plan. Additional benefits include paid holidays, annual year-end shutdown, annual and bi-weekly 401(k) contributions, tuition reimbursement, paid parental leave, employee assistance programs and many more. MANE is known for having a culture that focuses on our employees and their well-being. See for yourself why our employees love working at MANE!

Pay Transparency Disclosure: The anticipated annual salary range for this position is $25 per hour to $29 per hour. Final compensation will be determined based on a variety of factors, including but not limited to experience, qualifications, geographic location, and applicable legal considerations. This role is also eligible for a discretionary annual bonus, which is awarded based on both individual and company performance.