Sample Coordinator I

Charles River; Wilmington (MA); On-site; USD 48,000 - 58,000; Full time

Job summary

Charles River in Wilmington, MA is seeking a Sample Coordinator for the Bacteriology Department. The role focuses on receiving, organizing, and routing samples designated for testing in RADS Laboratories.

Under supervision, you will maintain records in the LIMS and assist in coordinating shipments and testing workflows. The position emphasizes strong organizational skills, attention to detail, and clear communication.

Qualifications

• Bachelor’s degree in biological sciences or related discipline.
• 0–2 years of related industry experience in pharma/biotech labs.

Responsibilities

• Unpack and inventory sample boxes.
• Reconcile customer paperwork with submissions for accuracy.
• Record incoming samples and contents in the LIMS.
• Create customer orders in the LIMS.
• Assist with routing samples to testing departments.
• Identify submission issues and report to senior personnel.
• Prepare communications on sample issues for internal clients.
• Organize case materials for sample processing (plates, tubes).
• Prepare and inoculate test samples using appropriate methods.
• Maintain and troubleshoot laboratory equipment and SOPs.
• Ensure compliance with SOPs, safety procedures, and documentation.
• Maintain up-to-date training records and use MS Office as needed.

Skills

Organization skills

Attention to detail

Verbal & written communication

MS Office proficiency

Team collaboration

Education

Bachelor’s degree in biological sciences

Associate’s degree in biological sciences

Tools

LIMS software

Microsoft Word

Microsoft Excel

Job description

For 75 years, Charles River employees have worked together to assist in the discovery, development and safe manufacture of new drug therapies. When you join our family, you will have a significant impact on the health and well-being of people across the globe. Whether your background is in life sciences, finance, IT, sales or another area, your skills will play an important role in the work we perform. In return, we’ll help you build a career that you can feel passionate about.

Job Summary

We are seeking a Sample Coordinator to work in our Bacteriology Department at our Wilmington, MA location.

This individual will be responsible for the receipt and organization of internal and external samples designated for testing by the RADS Laboratories.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Under direct supervision, unpack and inventory sample boxes
• Reconcile customer paperwork with submission documentation to ensure accuracy
• Under direct supervision record all incoming sample shipments and contents of those shipments in the laboratory data management system.
• Under direct supervision create customer orders in the laboratory data management system.
• Assist with dispersing received samples to the correct testing departments
• Under direct supervision identify sample submission issues/errors from external clients and report those inaccuracies to senior personnel
• Prepare communications to internal clients regarding basic sample issues
• Assist with coordinating shipments from the laboratoryOrganize and prepare case materials for sample processing such as plates, tubes, etc.
• Use manual and automated processes to prepare and inoculate test samples
• Use, maintain and troubleshoot equipment
• Prepare reagents as necessary
• Ability to work in a structured and regulated environment
• Work productively in group situations as well as independently
• Assist in reporting departmental exceptions to the manager or designee as instructed
• Share responsibility for departmental housekeeping and adherence to established safety procedures
• Responsible for proficiency in all related department SOP’s, with general knowledge of the receiving processes
• Maintain skills in using computer programs such as Microsoft Word, Microsoft Excel and others as the need arises
• Maintain up to date training records on all procedures and protocols applicable to work duties
• Adhere to all departmental SOPs, policies, safety procedures and protocols
• Remain organized in a fast-paced environment
• Perform all other related duties as assigned

MINIMUM QUALIFICATIONS:

• Bachelor’s degree (B.S.) or Associate's degree (A.S.) in biological sciences or related discipline.
• 0 to 2 years related industry experience in a Pharmaceutical, Biotech, or Contract Research Organization laboratory environment.

In addition:

• Strong organization and prioritization skills.
• Attention to detail and accuracy is a must.
• Effective verbal and written communication skills.
• Employee must have the ability to communicate effectively in a small group or one-on-one setting.
• Proficient in MS Office (ie: Word and Excel).

The pay range for this position is $23.50 per hour.

About Research Models & Services

Fundamental to basic research and discovery is the use of in vivo models to help identify disease targets and determine potential biological pathways that regulate the condition. As the world’s leader in the production and distribution of the highest quality research animal, with 1 out of 2 animal models produced for preclinical research globally, we understand the importance of this step. With seven decades of experience, our expertise is unmatched, allowing us to provide you with the perfect model, including disease-specific and preconditioned options, for basic research and beyond.

About Charles River

Charles River is an early-stage contract research organization (CRO). We have built upon our foundation of laboratory animal medicine and science to develop a diverse portfolio of discovery and safety assessment services, both Good Laboratory Practice (GLP) and non-GLP, to support clients from target identification through preclinical development. Charles River also provides a suite of products and services to support our clients’ clinical laboratory testing needs and manufacturing activities. Utilizing this broad portfolio of products and services enables our clients to create a more flexible drug development model, which reduces their costs, enhances their productivity and effectiveness to increase speed to market.

With over 20,000 employees within 110 facilities in over 20 countries around the globe, we are strategically positioned to coordinate worldwide resources and apply multidisciplinary perspectives in resolving our client’s unique challenges. Our client base includes global pharmaceutical companies, biotechnology companies, government agencies and hospitals and academic institutions around the world.

At Charles River, we are passionate about our role in improving the quality of people’s lives. Our mission, our excellent science and our strong sense of purpose guide us in all that we do, and we approach each day with the knowledge that our work helps to improve the health and well-being of many across the globe. We have proudly worked on 80% of the drugs approved by the U.S. Food and Drug Administration (FDA) in the past five years.

We’re committed to providing benefits that elevate your quality of life. Based on your position these may include: bonus/incentives based on performance, 401K, paid time off, stock purchase program, Health and wellness coverage, employee and family wellbeing support programs, and work life balance flexibility.

Charles River is an equal opportunity employer and is committed to providing equal employment opportunities for all qualified applicants and employees without regard to race, color, sex, religion, national origin, ancestry, age, mental or physical disability, family status, pregnancy, military or veteran status, or any other characteristic protected by federal, state, or local laws.

It is unlawful in some states (including Massachusetts) to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

For more information, please visit www.criver.com.

Nearest Major Market: Boston
Job Segment: Biotech, Pharmaceutical, Data Management, Biology, Laboratory, Science, Data