Sample Coordinator

Oxford Industries; Los Angeles (CA); On-site; USD 24,000 - 34,000; Full time

Benefits offered by this job

Healthcare benefits

Retirement savings

Product discounts

Paid time off

Job summary

Johnny Was is seeking a Sample Coordinator to manage the flow of product samples across design, production, merchandising, and marketing. The role supports reviews, photoshoots, campaigns, and other key activities, ensuring samples are organized, labeled, and accessible for teams in a timely manner.

The candidate will work with Design, Production, Merchandising, Marketing, and E-commerce to track sample status, support calendars, and help ensure samples are photo-ready for shoots and digital

Qualifications

• 2-4 years of experience in fashion, product development or sample coordination.
• Strong organizational and project coordination skills.
• Excellent communication and cross-functional collaboration abilities.
• Proficiency in Excel and sample tracking tools.

Responsibilities

• Track and organize product samples across development stages.
• Maintain accurate records of sample status, location, and availability.
• Coordinate sample intake and distribution for meetings and shoots.
• Communicate sample timelines and status to cross-functional partners.

Skills

Sample coordination

Excel proficiency

Cross-functional collaboration

Organization

Tools

Excel

Sample tracking tools

Job description

Johnny Was, LLC At Johnny Was, our mission is to inspire free-spirited optimism through beauty, authenticity, comfort and artistic expression.

California Dreaming - the ultimate destination for those who love California and the relaxed modern bohemian lifestyle it embodies.

Sample Coordinator

The Sample Coordinator is responsible for managing the flow of product samples across cross-functional teams to ensure clear visibility and efficient coordination from design development through production, merchandising, and marketing needs. This role plays a critical part in maintaining sample organization and ensuring that all teams have timely access to the samples needed for product development reviews, merchandising meetings, photoshoots, marketing initiatives, and other key business functions. The Sample Coordinator works closely with Design, Production, Merchandising, Marketing, and E-commerce teams to track, organize, and distribute samples while maintaining clear communication on sample status and availability.

Position Overview: Key Responsibilities

• Sample Tracking & Organization
• Manage the intake, organization, and tracking of product samples throughout the development lifecycle.
• Maintain accurate records of sample status, location, and availability.
• Ensure samples are properly labeled, organized, and accessible to relevant teams.
• Cross-Functional Coordination
• Coordinate sample needs across Design, Production, Merchandising, Marketing, and E-commerce teams.
• Ensure sample availability for key meetings, product reviews, photoshoots, and marketing initiatives.
• Communicate sample timelines and status updates to cross-functional partners.
• Sample Flow Management
• Track sample progress from design development through production and final merchandising needs.
• Coordinate the movement of samples between teams to support product development and marketing timelines.
• Ensure samples are returned, archived, or stored appropriately after use.
• Sample Calendar & Photoshoot Readiness
• Maintain a sample calendar to support product development milestones, marketing shoots, and merchandising reviews.
• Coordinate with Marketing and E-commerce teams to ensure samples required for photoshoots, campaigns, and digital product launches are prepared and available on schedule.
• Ensure samples are photo-ready, properly styled, and organized prior to scheduled shoots.
• Process Support
• Assist in maintaining efficient sample management processes and workflows.
• Identify opportunities to improve sample tracking, organization, and communication across teams.

Qualifications

• 2-4 years of experience in fashion, product development, merchandising support, or sample coordination
• Strong organizational and project coordination skills
• Excellent communication and cross-functional collaboration abilities
• Strong attention to detail and ability to manage multiple priorities
• Proficiency in Excel and sample tracking tools

Pay is based on multiple factors, such as qualifications/skills/experience, geography, and state and local wage laws. In addition, bonuses and benefits including healthcare, retirement savings, paid time off/vacation, and product discounts may be offered.

Position starts at $21/hour

All qualified applicants with criminal histories will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Change Act. This position requires customer interaction and access to funds, merchandise, and private information. The Company reserves the right to withdraw contingent offers of employment on the basis of criminal convictions that may have a direct, adverse, and negative bearing on the ability to perform these job duties.

This Company is an equal opportunity employer and does not discriminate against qualified applicants based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, any other characteristic protected by law, or any combination of two or more of the characteristics listed here.

U.S. EEOC: Know Your Rights

Oxford Industries participates in E-Verify. Details in English and Spanish. Right to Work Statement in English and Spanish.

Johnny Was is a high-growth apparel brand, which designs, markets, and sells boho-chic, vintage-inspired women's apparel and accessories in the U.S. and internationally through ecommerce, retail, and wholesale channels. For over 30 years, the Johnny Was brand has been known for uniquely beautiful and high-quality garments distinguished by colorful patterns, intricate embroidery, and great design. We strive to deliver the highest quality products and experiences supporting an aspirational California lifestyle, that is both sophisticated and timeless, on a global scale.

Johnny Was is a wholly-owned subsidiary of Oxford Industries (NYSE: OXM). Oxford Industries (NYSE:OXM) is an international apparel company headquartered in Atlanta featuring a diverse portfolio of owned lifestyle brands, consisting of Tommy Bahama©, Lilly Pulitzer©, Southern Tide©, The Beaufort Bonnet Company©, Duck Head©, Jack Rogers©, and Johnny Was©.

This Company is an equal opportunity employer and does not discriminate against qualified applicants based on based on race, color, sex, gender, gender identity, gender expression, religious creed, sexual orientation, pregnancy, national origin, ancestry, age, military and veteran status, marital status, physical or mental disability, protected medical condition, genetic information, reproductive health decision-making, lawful off-duty use of marijuana, or any other characteristic protected by law.