Salesforce Administrator (Contract)

KitBash3D LLC; United States; Remote; USD 83,000 - 138,000; Full time

Job summary

KitBash3D LLC is seeking a freelance Salesforce Administrator to lead a modernization project in our Sales Cloud org and provide ongoing support. The role collaborates with the COO to translate business requirements into configuration, updating sales processes, and integrating tools like Maxio and PandaDocs.

The engagement spans three phases, starting with discovery and design, then future-state implementation, followed by ongoing support.

Qualifications

• 5+ years hands-on Salesforce Sales Cloud admin/consulting experience in small to mid-sized companies
• Salesforce Administrator certification required; Platform App Builder or Advanced Admin a plus
• Strong Flow skills and a declarative-first mindset; configure before code
• Comfortable working directly with an executive stakeholder and explaining tradeoffs
• Disciplined about documentation and change control
• Bonus: experience with multi-brand orgs, B2B+B2C sales motions, or marketplace/creator businesses

Responsibilities

• Audit and document the current org state
• Set up a safe change process with sandbox and deployment practice
• Gather and refine requirements for ArtStation/Sketchfab workflows into production-ready configuration (record types, layouts, fields, Flows)
• Scope and document Salesforce integrations (e.g., Maxio, PandaDocs) including data mapping and sync rules
• Modernize the user experience with Lightning pages and Dynamic Forms
• Automate repetitive manual work with Flows
• Evaluate AppExchange apps with cost/tradeoff considerations
• Lead data cleanup including deduplication and validation rules

Skills

Sales Cloud admin

Flow skills

Documentation

Stakeholder communication

Education

Salesforce Administrator certification

Platform App Builder

Tools

Maxio

PandaDocs

Salesforce

Job description

About Us

We are the team behind KitBash3D, Greyscalegorilla, ArtStation, and Sketchfab, united to amplify human creativity.

Our creative ecosystem gives artists and studios across film, games, motion design, and digital media access to a connected collection of 3D assets, tools, platforms, and communities. Globally, our products support millions of creators, including independent artists and creative teams.

KitBash is building an ecosystem that supports digital creators at every step of their journey from inspiration to finished work, making it easier to learn, build, collaborate, and showcase.

We’re at an exciting stage of growth, bringing together passionate people across technology, design, marketing, and storytelling to shape the future of 3D creation. We’d love for you to be part of it.

About the Role

KitBash recently acquired ArtStation and Sketchfab and brought on a new Business Development team. As we build out how we sell across the new business units, we're looking for a freelance Salesforce Administrator to lead a modernization project in our Sales Cloud org, then stay on for lighter ongoing support. We run one org (Sales Cloud, Enterprise Edition) shared across all of our brands, with fewer than 10 users. It's lightly customized: a few custom record types, a good number of custom fields, and a handful of Flows.

We're looking for an experienced consultant to work alongside our COO to clear the cobwebs in the existing instance and get us ready to support a larger team and more complex sales motions. This work will include updating sales processes, setting up integrations with Maxio, Pandadocs, and other tools, modernizing the look and feel of the application, and working with the Business Development team to translate business requirements into working configuration

Engagement details

• This is a remote contract role, the scope of work will be split into 3 phases:
  • Phase 1 Discovery and design: Deliver a future-state design with scope and implementation plan.
  • Phase 2 Future-state implementation: Complete development environment with change set to be approved and deployed.
  • Phase 3 Ongoing support and maintenance.

What You'll Contribute

• Audit and document the current state of the org
• Set up a safe change process. We work in production only today. Stand up a sandbox and a simple deploy practice (change sets or similar), document it, and train our team to run it on their own once the engagement ends.
• Work with the Business Development team to gather and refine requirements for ArtStation/Sketchfab sales workflows, starting from their existing mockups, and turn them into production-ready configuration: record types, page layouts, fields, and Flows.
• Scope, set up, and document integrations between Salesforce and other business applications (e.g. Maxio, Pandadocs, etc.), including data mapping, sync rules, and error handling, so the team can monitor and maintain them after handoff.
• Modernize the user experience: Lightning pages, Dynamic Forms, a cleaner layout, and home pages and dashboards the sales team will actually use.
• Find repetitive manual work and automate it with Flow.
• Evaluate AppExchange apps where they'd save real time, with clear cost and tradeoff recommendations.
• Lead data cleanup: deduplication, standardizing fields, and validation rules to keep data clean going forward.
  

What You Bring to the Team

• 5+ years hands-on Salesforce Sales Cloud admin/consulting experience in small to mid-sized companies
• Salesforce Administrator certification required; Platform App Builder or Advanced Admin a plus
• Strong Flow skills and a declarative-first mindset. We want someone who reaches for configuration before code and says so when code is actually warranted.
• Comfortable working directly with an executive stakeholder: you explain tradeoffs plainly, push back when there's a better approach, and don't need hand-holding
• Disciplined about documentation and change control
• Bonus: experience with multi-brand orgs, B2B plus B2C sales motions, or marketplace/creator businesses