Sales Tax Specialist

SCOPE Eyecare; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Scope Eyecare is seeking a Sales Tax Specialist to manage U.S. state and local sales and use tax compliance. The role partners with Finance and reports to the CFO, handling nexus, audits, and tax automation across 30+ jurisdictions.

You will prepare returns, analyze taxability, maintain procedures, and advise internal teams on tax implications of contracts and transactions. A 3–5 year background in indirect tax is expected.

Qualifications

• Bachelor's degree required; CMI designation preferred or in progress.
• 3-5 years of direct U.S. sales and use tax compliance experience.
• Working knowledge of multi-state nexus rules post-Wayfair.
• Experience with SST registration and compliance.
• Proficient in Excel; able to explain tax concepts to non-tax stakeholders.

Responsibilities

• Prepare, review, and file multi-state sales and use tax returns across 30+ jurisdictions.
• Calculate tax liabilities, review GL reconciliations, and remit on time.
• Maintain a compliance calendar; monitor deadlines and extensions.
• Manage exemption certificates using a certificate management system.
• Monitor economic nexus footprint; research taxability questions and document conclusions.
• Evaluate tax impact of new products, services, and acquisitions.
• Serve as the primary contact for state/local audits; coordinate requests and responses.
• Administer tax automation software and coordinate with IT/ERP on upgrades.
• Develop and maintain standard operating procedures for compliance processes.
• Advise internal stakeholders on tax implications; support annual tax provision; assist with due diligence.

Skills

Sales tax compliance

Nexus analysis

Excel

Communication

Analytical skills

Education

Bachelor's degree in Accounting/Finance/Business Administration

CMI designation preferred

Tools

Avalara AvaTax

Vertex O Series

ONESOURCE

SAP

Oracle NetSuite

Microsoft Dynamics

Job description

We have an exciting new opportunity at Scope for a Sales Tax Specialist to join our US team!

We are looking for people who can connect their own personal vision and values into some of what we do at Scope.

Our vision as a company is to become a leading force in Eyecare, with people at our core.

The Sales Tax Specialist will report to the CFO and work within the Finance team to manage all aspects of U.S. state and local sales and use tax compliance. The role is responsible for ensuring accurate and timely filing across multiple jurisdictions, managing the company's nexus footprint, supporting audits and controversy, and maintaining tax automation systems. The Specialist will partner closely with all relevant stakeholders to ensure indirect tax obligations are met and risks are proactively managed.

Key Responsibilities:

Compliance & Reporting

• Prepare, review, and file multi-state sales and use tax returns (monthly, quarterly, and annual cycles) across 30+ jurisdictions.
• Calculate tax liabilities, review GL account reconciliations, and ensure timely remittance to taxing authorities.
• Maintain a compliance calendar and monitor filing deadlines, extensions, and payment due dates.
• Manage exemption certificate collection, validation, and storage - preferably with experience using a certificate management system (e.g. Avalara CertCapture, EXEMPTAX, or similar).

Nexus & Taxability Analysis

• Monitor the company's economic nexus footprint across all States and applicable territories following South Dakota v. Wayfair.
• Research product and service taxability questions and document conclusions in internal tax memos.
• Evaluate the tax impact of new products, services, business lines, and acquisitions.

Audit & Controversy

• Serve as the primary point of contact for State and local sales tax audits; coordinate document requests and draft responses.
• Identify and quantify potential audit exposures; recommend and implement risk mitigation strategies.
• Manage voluntary disclosure agreements (VDAs) and amended filings where required.

Systems & Technology

• Recommend, administer and maintain tax automation software (Avalara AvaTax, Vertex O Series, or equivalent) including rate updates, product mappings, and nexus settings.
• Partner with IT and ERP teams on system upgrades, integrations, and testing for sales tax logic.
• Develop and maintain standard operating procedures for all compliance processes.

Cross-Functional Support

• Advise internal stakeholders (Sales, Operations, Finance) on sales tax implications of transactions and contracts.
• Support the annual tax provision process by providing accurate indirect tax accrual data.
• Assist with due diligence on mergers and acquisitions from an indirect tax perspective.

Qualifications:

• Bachelor's degree in Accounting, Finance, Business Administration, or an equivalent qualification.
• CMI (Certified Member of the Institute for Professionals in Taxation) designation preferred, or active pursuit.

Knowledge & Skills:

• 3-5 years of direct, hands-on U.S. sales and use tax compliance experience.
• Working knowledge of multi-state nexus rules, including economic nexus thresholds post-Wayfair.
• Experience with a major tax automation platform (Avalara, Vertex, Thomson Reuters ONESOURCE, or similar).
• Familiarity with Streamlined Sales Tax (SST) registration and compliance.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP/XLOOKUP, data validation).
• Experience with ERP systems such as SAP, Oracle NetSuite, or Microsoft Dynamics desirable.
• Exposure to marketplace facilitator rules and e-commerce or SaaS taxability a plus.
• Strong analytical and problem-solving skills with superior attention to detail.
• Ability to manage multiple concurrent deadlines under pressure.
• Excellent written and verbal communication skills; able to explain tax concepts to non-tax stakeholders.
• Energetic, self-motivated, and committed to continuous learning and process improvement.
• Committed to good corporate governance, integrity, and professional discretion.

Scope provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws