Sales Support Specialist - Remote, USA

Calyxo; San Francisco (CA); Remote; USD 90,000 - 100,000; Full time

Benefits offered by this job

Stock options

401(k)

Healthcare insurance

PTO

Job summary

Calyxo, Inc. is seeking a Sales Support Specialist to coordinate VAC submissions, onboard new customers, and ensure seamless account setup from approval through implementation.

This remote West Coast role partners with Sales and cross-functional teams to generate quotes, support evaluations and upgrades, and deliver clear reporting and insights. The ideal candidate has at least 5 years in customer service, is detail-oriented, and can multi-task in a fast-paced environment.

Qualifications

• High school diploma required.
• Minimum 5 years' experience in a customer service role.
• Remote (West Coast) work location.
• Travel up to 10%.
• Medical device experience required.
• Compliance with vaccinations per county/state/federal rules.

Responsibilities

• Coordinate VAC submissions and onboarding for new customers.
• Support quoting, equipment evaluations and upgrades, and generate sales reports.
• Collaborate with Sales, Legal and Finance to set up new accounts.
• Assist with order entry when needed.
• Respond to customer inquiries via phone and email with professionalism.
• Document interactions per SOP and maintain process compliance.

Skills

Customer service

Multitasking

Time management

Independent work

Education

High school diploma

Tools

MS Word

Excel

Outlook

Teams

Netsuite

Salesforce

QuickBooks

Job description

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

The Sales Support Specialist supports the sales team by coordinating VAC submissions, onboarding new customers, and ensuring smooth account setup from approval through implementation. This role works closely with Sales and cross‑functional teams to generate quotes, support equipment evaluations and upgrades, and provide clear reporting and insights. As a key customer contact, the specialist delivers responsive, professional service while keeping processes organized, compliant, and running efficiently. Must be available to work Pacific/Mountain time zones.

In This Role, You Will:

• Responsible for all VAC (Value Analysis Committee) submission documentation for new customers and following up until approved.
• Collaborate with Customer, Sales, Legal and Finance to support the internal New Account setup process upon or during VAC approval.
• Generate,analyzeand distribute customer onboarding reports.
• Generate quotations for sales,maintainERPsystemand generatequotetosales metrics for organization.
• Partner with Sales to analyze choices and financial capacities of each customer and suggest suitable solutions within company guidelines
• Monitor inbox and delegate sales leads toappropriate salesand staff members
• Facilitate the equipment upgrade process with customers and sales.
• Support Equipment Evaluation program and coordinate the purchase conversion with Sales and Customers.
• Ensure customer satisfaction by answering incoming/outbound calls and emails in a friendly,engagedand enthusiastic manner.
• Review and respond to all emails with professionalism,accurateinformationandtimelyfollow up.
• Document customer interactions by recording details of any inquiries, requests or feedback per Standard Operating Procedures.
• Maintains knowledge of and adheres to all processes,policiesand procedures.
• Escalates issues as necessary for guidance from others.
• Work with Customer Service Management inidentifyingand documenting areas of process changes and/or improvements.
• Collaborate with internal departments on andmaintainall source documents used tofacilitatea VAC submission. This will include leading the ECO process with Quality.
• May support order entry process in times of need.
• Other duties as assigned.

Who You Will Report To:

Requirements:

• Education: High school diploma
• Minimum 5 year's experience in a customer service role or equivalent combination of education and experience
• Work location: Remote (West Coast)
• Travel: 10%
• Full time employment
• High degree of attention to detail and ability to multi-task in a fast-paced environment
• Problem Resolution, follow-up, planning and organizational skills, including ability to meet deadlines.
• Must be able to work independently and on a team utilizing effective time management.
• Must be proficient with typing and the use of MS Word, Excel, Outlook, Teams.
• Must have ability to learn quickly and adapt to new technologies and applications.
• Netsuite , SalesForce , QuickBooks system experience preferred
• Must be able to work at a computer workstation for extended periods of time.
• Medical Device experience required .
• Compliance with relevant county, state, and Federal rules regarding vaccinations.

What We Offer:

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.

We also offer a compensation plan as follows:

• Competitive base salary range of $90,000 - $100,000
• Stock options – ownership and a stake in growing a mission-driven company
• Employee benefits package that includes 401(k), healthcare insurance and Paid Time Off (PTO)

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Disclaimer:

At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:

• Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.
• Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.
• Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format [e-mail] . If you receive a request for information from any other domain, please contact us directly at [e-mail] verify the legitimacy of the communication.

We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.