Sales Support Coordinator

gemairedistributors; Orlando (FL); On-site; USD 40,000 - 48,000; Full time

Job summary

Gemaire Distributors is seeking a Sales Administrator to support the Sales team, Sales Center, and customers in a fast-paced HVAC environment. You will act as a liaison for product availability, delivery coordination, order entry, order status, and problem resolution.

Responsibilities include managing key accounts, processing orders, coordinating deliveries, and maintaining accurate documentation. The role requires strong customer service skills and the ability to multi-task in a busy office

Qualifications

• High School Diploma or equivalent with 2+ years of Counter Sales, Call Center or Customer Service experience.
• Demonstrated customer service skills.
• Proficient in MS Office applications.
• Strong organization skills.
• Ability to problem solve, be detail oriented, and multi-task.

Responsibilities

• Act as branch point of contact for key accounts and Support accurate order completion, processing, and tracking for both e-commerce and direct customer orders.
• Coordinate timely deliveries and jobsite logistics; proactively communicate delays.
• Facilitate accurate quotes, purchase orders, credits rebills, and Scope of Work documentation.
• Provide product information, assist with product selection and after-sales support.
• Communicate with customers via phone, email, and text.

Skills

Customer service

MS Office

Organization

Problem solving

Attention to detail

Multi-tasking

Education

High School Diploma or equivalent

Associates Degree

Job description

Duties and Responsibilities

• Account Support: Act as branch point of contact for key accounts
• Order Management: Support accurate order completion, processing, and tracking. This includes e-commerce and direct customer orders.
• Delivery Coordination: Ensure timely deliveries and jobsite logistics and proactively communicate any delays when necessary.
• Documentation: Facilitate accurate job quotes, purchase order management, credit rebills and Scope of Work (SOR) documentation
• Customer Service: Provide product information, assist customers with product selection, and with after-sales support.
• Customer Communication: Provide customer service via phone, email, and text.
• In addition to the above responsibilities, this individual is held accountable for all other duties as assigned.

Required Qualifications

• High School Diploma or equivalent with 2+ years of Counter Sales, Call Center or Customer Service experience; or Associates Degree with 1+ year of Counter Sales, Call Center or Customer Service experience
• Demonstrated customer service skills
• Proficient in MS Office applications
• Strong organization skills
• Ability to problem solve, be detail oriented, and multi-task

Preferred Qualifications

• English/Spanish bilingual a plus, but not required

Education/Experience

High School Diploma or equivalent with 2+ years of Counter Sales, Call Center or Customer Service experience; or Associates Degree with 1+ year of Counter Sales, Call Center or Customer Service experience.

Work Environment: Sales Center Office; Work Schedule Monday-Friday 7:30am-4:30pm

Physical Demands Demand Frequency

• Sedentary – Lifting 0-10 pounds Occasional
• Light Lifting – 10-20 pounds Occasional
• Moderate Lifting – 20 to 50 pounds Never
• Heavy Lifting – 50 to 100 pounds Never
• Pulling/Pushing, Carrying Occasional
• Reaching or working above shoulder Occasional
• Walking Frequent
• Standing Frequent
• Sitting Constant
• Stooping Never
• Kneeling Never
• Repeated Bending Never
• Climbing Never
• Desk Work/Computer use/Telephone use Constant
• Operating a motor vehicle Never
• Operating a commercial vehicle Never
• Operating warehouse equipment, forklift, baseloid lift etc Never
• Other – Talk, Drive, visit customers etc. Frequent

EEO Statement

Watsco and its subsidiaries are an Equal Opportunity Employer and do not discriminate on the basis of age, color , race, religion, disability, sex, or national origin. We support a diverse and inclusive workplace where we employ, retain, terminate, and otherwise treat all employees and job applicants on the basis of merit, qualifications and competence.

Job Acknowledgment

Since the duties, responsibilities, qualifications and competencies described here are necessarily subject to change, I acknowledge that revisions to the job description may occur. All such changes will be communicated and I understand that revised information may supersede, modify, or eliminate existing statements in the job description document. I have received the job description, and I understand that it is my responsibility to read, understand, and be able to perform the work described herein and revisions made to it.

Subsidiary: Gemaire Distributors

Business Title: Sales Administrator

Looking for a Cool Job in a fast-paced environment with a dynamic team representing the industry leader in HVAC equipment? The Sales Administrator is responsible for providing support to the Sales team, Sales Center, and customers. The ultimate goal of this role is to serve as a liaison between the company and its customers regarding product availability, delivery coordination, order entry, order status and problem resolution.