Sales Project Coordinator

In-Situ, Inc.; Loveland (CO); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Flexible hours

Onboarding and training

Health benefits

401(k)

Job summary

Veralto, the parent company behind Ott, seeks a Sales Project Coordinator in Loveland, CO to lead customer communications and cross‑functional project execution. You’ll manage schedules, billing milestones, and internal handoffs across CSS, Production, Procurement, Finance, and Logistics.

Responsibilities include maintaining ERP project data, coordinating third‑party components, and driving on‑time delivery while providing clear status updates to customers. A PMP or PM training is preferred.

Qualifications

• Bachelor's degree or equivalent experience in a related field.
• Experience coordinating complex orders, projects, or cross-functional processes.
• Strong organizational and communication skills.
• Experience with ERP systems.
• Ability to manage multiple projects in a fast-paced environment.
• Strong customer-facing presentation and relationship management.
• Experience with integrated solutions or capital equipment projects preferred.
• Microsoft Project experience.
• PMP certification or formal PM training.
• Experience with milestone billing and revenue forecasting.
• Familiarity with project-based manufacturing environments.

Responsibilities

• Serve as the primary customer contact during project execution with regular status updates and meetings.
• Coordinate activities across production, procurement, logistics, and related teams to meet schedules.
• Manage project ERP setup, milestones, and associated documentation.
• Oversee milestone billing and revenue timing, with reporting on backlog and invoices.
• Lead delivery readiness reviews with internal teams to ensure on-time shipments.
• Maintain project documentation, approvals, and governance; support process improvements.

Skills

Project coordination

Organizational skills

Communication skills

Cross-functional collaboration

Customer-facing presentation

Education

Bachelor's degree in Business/Operations/Supply Chain/Engineering

PMP certification

Tools

Microsoft Project

ERP software

Job description

Imagine yourself… Doing meaningful work that makes an everyday impact on the world around you. Growing your expertise and expanding your skillset with every project. Owning your ambition and fueling your career growth. It’s possible with a role at Ott, where you’ll have the chance to shape the future of your career—and the future of our planet. At Ott, a Veralto company, you’ll help protect the world’s water resources with trusted, decision‑ready intelligence. Join a team delivering decision‑ready intelligence that helps customers manage water with clarity and confidence—from one site to global networks. As part of Ott and the broader Veralto network, you’ll do work that matters—helping deliver solutions with real‑world impact while building your skills and growing your career.

We offer

• Flexible working hours
• Professional onboarding and training options
• Powerful team looking forward to working with you
• Career coaching and development opportunities
• Health benefits
• 401(k)
• Location: Loveland, Colorado, USA
• Travel Requirement: 50% travel to Sterling, Virginia, USA, during the first year of employment to support onboarding, training, and cross‑functional collaboration.

Position Summary

The Sales Project Coordinator serves as the primary customer‑facing contact during the execution of complex orders and integrated solutions following receipt of a customer purchase order. This role is responsible for coordinating project activities across Customer Service & Sales Support (CSS), Production, Procurement, Finance, Logistics, Sales, and Technical teams to ensure projects are delivered on time, billed appropriately, and communicated effectively to customers. This role focuses on project coordination, customer communication, commercial execution, forecasting, and internal alignment.

In this role, a typical day will look like

Customer Communication & Project Coordination

Serve as the primary customer contact throughout project execution following order receipt. Lead regular customer status updates and project review meetings. Communicate schedules, milestones, risks, and delivery updates. Ensure customer expectations remain aligned with project status and commitments.

Project Execution & Internal Coordination

Coordinate activities across Production, Testing & Assembly, Procurement, Logistics CSS, and other internal stakeholders. Monitor project schedules and drive cross‑functional action planning to maintain timelines. Track open action items and facilitate timely resolution of project issues and escalations. Support successful completion and handoff of projects.

ERP & Commercial Administration

Manage project order setup and maintenance within the ERP system. Establish and maintain project structures, milestones, and associated documentation. Coordinate setup and procurement of third‑party components required for project delivery. Ensure project records remain accurate throughout execution.

Billing, Revenue Timing & Financial Coordination

Manage milestone billing activities and ensure invoices are issued according to project‑specific billing schedules and contractual milestones. Maintain visibility into active project status, anticipated billing events, and expected revenue timing based on project progress and delivery schedules. Provide regular reporting on project backlog, expected shipment dates, upcoming invoices, and revenue realization timing. Partner with Finance and Operations to identify project delays, schedule changes, and billing impacts that may affect the timing of revenue recognition.

Delivery Management

Conduct regular reviews with Production, Procurement, and Logistics teams to confirm assembly, testing, and shipment readiness. Identify schedule risks and coordinate mitigation plans. Share responsibility with Production for project on‑time delivery (OTD) performance.

Documentation & Governance

Maintain project schedules, meeting notes, action registers, and customer documentation. Ensure project approvals, change documentation, and commercial records are properly maintained. Support continuous improvement of project execution processes and standard work.

The essential requirements of the job include

• Bachelor's degree in Business, Operations, Project Management, Supply Chain, Engineering Technology, or related field; or equivalent experience.
• Experience coordinating complex customer orders, projects, or cross‑functional business processes.
• Strong organizational and communication skills.
• Experience working with ERP systems.
• Ability to manage multiple projects simultaneously in a fast‑paced environment.
• Strong customer‑facing presentation and relationship management skills.
• Preferred Experience with integrated solutions, capital equipment, manufacturing, or industrial technology projects.
• Microsoft Project experience.
• PMP certification or formal project management training.
• Experience with milestone billing and revenue forecasting.
• Familiarity with project‑based manufacturing environments.

Ott is proud to be part of the Water Quality segment of Veralto (NYSE: VLTO), a $5.5B global leader dedicated to ensuring access to clean water, safe food and medicine, and trusted essential goods. When you join Veralto’s vibrant global network of 17,000 associates, you join a unique culture and work environment where purpose meets possibility: where the work you do has an everyday impact on the resources and essentials we all rely on, and where you’ll have valuable opportunities to deepen your skillset, pursue your ambitions, and grow your career. Together, we’re Safeguarding the World’s Most Vital Resources— and building rewarding careers along the way.

US ONLY

The below range reflects the range of possible compensation for this role at the time of this posting. We may ultimately pay more or less than the posted range. This range may be modified in the future. The compensation range for this role is $70,000 - $85,000 USD per year. This job is also eligible for Bonus Pay. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance and 401(k) to eligible employees.

Note: No amount of pay is considered to be wages or compensation until such amount is earned, vested, and determinable. The amount and availability of any bonus, commission, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Company’s sole discretion unless and until paid and may be modified at the Company’s sole discretion, consistent with the law.

US residents: In any materials you submit, you may redact or remove age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information. Veralto Corporation and all Veralto Companies are committed to equal opportunity regardless of race, color, national origin, religion, sex, age, marital status, disability, veteran status, sexual orientation, gender identity, or other characteristics protected by law. We value diversity and the existence of similarities and differences, both visible and not, found in our workforce, workplace and throughout the markets we serve. Our associates, customers and shareholders contribute unique and different perspectives as a result of these diverse attributes. The EEO posters are available here. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us at [e-mail] to request accommodation.

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We do not accept unsolicited assistance from any headhunters or recruitment firms for any of our job openings. All resumes or profiles submitted by search firms to any employee at any of the Veralto companies, in any form without a valid, signed search agreement in place for the specific position, approved by Talent Acquisition, will be deemed the sole property of Veralto and its companies. No fee will be paid in the event the candidate is hired by Veralto and its companies because of the unsolicited referral. Thank you for your interest. Please read our Applicant Data Privacy Notice carefully here.