Sales Operations Specialist (100% Remote)

ClearCaptions LLC; Oregon; Hybrid; USD 62,000 - 78,000; Full time

Job summary

ClearCaptions LLC offers a fully remote Sales Operations Specialist role based in the United States with up to 10% travel. You will maintain dashboards, support CRM and BI reporting, and drive cross-functional enablement initiatives to improve sales productivity.

The position requires an associate degree and at least five years in sales operations, with Salesforce and data analytics experience. Occasional travel and flexible hours are expected in a distributed team.

Qualifications

• Associate degree required; bachelor's preferred; related experience may be considered.
• Minimum five years of experience in sales operations or related fields.
• Strong knowledge of sales operations, forecasting, pipeline analysis, and KPI reporting.
• Experience with Salesforce and BI/reporting tools.
• Ability to analyze data and translate findings into actionable recommendations.
• Excellent communication and cross-functional collaboration skills.
• Willingness to travel up to 10% and work flexible hours.

Responsibilities

• Maintain sales performance reports, dashboards, scorecards, and KPI tracking.
• Analyze sales activity, conversions, installations, cancellations, and revenue data.
• Prepare materials for leadership meetings and operational reviews.
• Perform data validation and audits to ensure data integrity.
• Lead initiatives to improve sales processes and SOPs.
• Support Salesforce and other sales systems administration and user support.
• Coordinate events, enablement resources, and field support activities.

Skills

Sales operations

Forecasting

KPI reporting

Salesforce

BI tools

Dashboards

Cross-functional collaboration

Communication

Time management

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Microsoft Teams

Slack

CRM (Salesforce)

Job description

Since our founding in 2011, our mission has been to improve the lives of seniors and their caregivers. We are deeply passionate about communication and committed to becoming the foremost provider of services and solutions that enable seniors to lead more meaningful and independent lives. We also understand the power of connection and the profound impact it has on the lives of individuals who are hard-of-hearing. By utilizing enhanced automatic speech recognition, human captioning, and innovative product development, we deliver easy-to-use, cutting-edge technology to our primarily senior customer base. Our near real-time phone captioning technology allows individuals with hearing loss to see what callers are saying, enabling them to regain their connection to the world. ClearCaptions is a Federal Communications Commission (FCC)-certified telephone captioning provider, adhering to the highest industry standards of privacy, security, and professionalism. We recognize the importance of maintaining the trust and confidence of our customers, and we continually strive to exceed their expectations. For more information about our services please visit clearcaptions.com.

The kind of people we look for:

• Versatile people who thrive on variety and challenge
• Excited about working in a fast-paced environment.
• Innate problem solvers who want to grow in a flexible, collaborative culture.
• Takes initiative, pushes boundaries, motivated to innovate.
• Individuals with a growth mindset who want to use their learning and relationship-building skills.
• Align with our company core values: Integrity, Accountability, Collaboration, Service and Quality.

Summary:

The Sales Operations Specialist serves as a key operational partner to the Sales organization by coordinating reporting, systems support, process administration, and performance tracking activities. The role maintains sales performance metrics, supports customer relationship management (CRM) and business systems, assists with sales events and enablement initiatives, and coordinates cross‑functional projects to help improve productivity, efficiency, and execution. Through accurate reporting, effective communication, and operational support, the position helps ensure sales teams have the tools, information, and resources needed to achieve business goals.

What This Role Does:

Sales Operations, Analytics & Business Performance

• Maintains sales performance reports, dashboards, scorecards, and key performance indicator (KPI) tracking tools.
• Compiles and analyzes sales activity, conversion rates, installations, cancellations, and revenue data to support reporting needs.
• Prepares reporting, analysis, and presentation materials to support sales leadership meetings, business reviews, and operational initiatives.
• Performs data validation and reporting audits to help ensure data accuracy and integrity.

Sales Process, Systems & Operational Excellence

• Leads and supports initiatives designed to improve sales processes, operational efficiency, and workflow effectiveness.
• Develops, updates, and maintains standard operating procedures (SOPs), documentation, and process guides.
• Assists with the administration of Salesforce and other sales systems, including reporting support, data maintenance, and user assistance.
• Partners with Business Operations and Technology teams to support system enhancements, process updates, and user adoption efforts.

Sales Enablement, Event Operations & Field Support

• Coordinates operational activities for sales events, lead generation programs, and community outreach initiatives.
• Develops, tracks, and reports event performance metrics, including attendance, leads, conversions, installations, and revenue results.
• Assists with event logistics, inventory management, materials preparation, and budget tracking.
• Maintains sales enablement resources, onboarding materials, and field support tools to promote consistent execution across sales teams.

Cross-Functional Project Leadership

• Leads and supports cross-functional projects involving Sales, Marketing, Finance, Training, Recruiting, Technology, and Business Operations.
• Coordinates project activities, timelines, communications, and deliverables to support successful implementation.
• Assists with tracking project progress, identifying potential issues, and escalating concerns as appropriate.
• Performs other duties as assigned.

What You Will Bring:

• An associate degree is required; a bachelor's degree is preferred. Equivalent combinations of education and relevant experience may be considered.
• A minimum of five (5) years of experience in sales operations, business operations, sales enablement, or related fields.
• Strong knowledge of sales operations principles, performance management, forecasting, pipeline analysis, and KPI reporting.
• Knowledge of CRM platforms, sales technologies, reporting tools, and data management practices, including Salesforce and business intelligence solutions.
• Experience in analyzing complex data sets, identifying trends, and translating findings into actionable business recommendations.
• Skilled in developing dashboards, scorecards, reports, and performance metrics that support operational and strategic decision‑making.
• Ability to collaborate effectively across Sales, Marketing, Finance, Technology, Training, Recruiting, and Business Operations functions to create a high-quality, results‑driven, team‑oriented environment.
• Excellent verbal and written communication, presentation, and problem‑solving skills, with the ability to communicate complex information clearly through presentations, reports, and executive summaries.
• Ability to influence stakeholders and driving adoption of new processes, systems, and operational initiatives.
• Self‑starter with strong organizational and time‑management skills, self‑directed and able to handle multiple priorities with demanding timeframes.
• Demonstrated ability to use discretion, make sound decisions, and maintain confidentiality.
• Willingness and ability to work flexible hours as needed and travel up to 10%, which may include occasional overnight travel.
• Proficiency in Microsoft Office Suite and modern communication tools for virtual teams (e.g., Microsoft Teams, Slack).

Physical Demands:

• Sitting, standing, and walking (90-100%)
• Keyboarding (95-100%)
• Viewing computer monitor, tablet, and cell phone requiring close vision (70-90%)

Work Environment:

100% Remote with Travel: Primarily works indoors from a home office or at customer, vendor, or business locations. Approximately 10% travel is required and may include driving, overnight stays, out-of-state trips, and exposure to varying weather conditions.

Compensation:

Compensation: $62,000 to $78,000/yr plus Inside Sales Team Bonus determined by competitive market analysis and internal equity considerations. Final compensation will be based on the candidate's qualifications, experience, and business needs. For details on our comprehensive benefits program, visit to explore our total rewards package.

ClearCaptions is an equal opportunity employer committed to inclusion and diversity. All employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, Veteran status, or other legally protected characteristics.

Disclaimer:

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees to do this job.

ClearCaptions does not offer sponsorship for work authorization. Candidates must be authorized to work for any employer in the US without a current or future need for Visa sponsorship.