Sales Operations Specialist

Woodside Energy Group; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Parental leave (18 weeks)

Competitive remuneration

Safe work environment

Job summary

Woodside Energy in Houston is seeking a Sales Operations Specialist to ensure the proper execution of commercial contracts, with duties spanning recording sales activities, invoicing, collection, and reporting.

Key responsibilities include coordinating with customers and teams on allocation and movements of material, maintaining master data, and supporting internal audits and SOX controls. Strong logistics knowledge and English fluency are essential.

Qualifications

• 3–5 years of logistics experience or a bachelor’s degree with 1–2 years in related field.
• Strong knowledge of Microsoft Office applications.
• Fluent English, both verbal and written.

Responsibilities

• Ensure compliance with supply chain processes and record transactional data in the Aspect system.
• Prepare invoicing and obtain approvals for submission to customers.
• Coordinate with customers and internal teams on allocation, loading, and material movements.
• Monitor accounts receivable/payable and support SOX controls.

Skills

Logistics coordination

Data entry / documentation

Microsoft Office

English fluency

Education

Bachelor's degree in Business/Finance/Supply Chain/Accounting

Vocational education with logistics experience

Tools

Aspect system

Job description

About Woodside

We know great results come from our people feeling valued, getting the support they need to reach their full potential and working in a psychologically and physically safe work environment. We recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.

Sustainability performance is fundamental to the long-term success of our business. We use technology to help reduce emissions at our operations. We are also working to improve energy efficiency, offset emissions, reduce emissions intensity and explore options for lower‑carbon energy. Woodside led the development of the LNG industry in Australia and is applying this same pioneering spirit to contribute towards future energy challenges globally.

Refer to our corporate website for more information about our different locations and projects: https://www.woodside.com/what-we-do

About the Role

The Sales Operations Specialist ensures the proper execution of commercial contracts, with particular responsibility for understanding and recording sales and distribution activities, including system maintenance, credit review, documentation processing, invoicing, collection, and reporting.

Duties and Responsibilities

Core Accountabilities

• Demonstrate and instil an overriding commitment to health, safety, environmental responsibility and sustainable development.
• Validates compliance to the supply chain management processes and captures related transactional data into the Aspect system.
• Reviews and requests updates to Aspect and other Master Data as required.
• Understands contractual terms/agreements, and accurately translates through system entry into required system transactions.
• Understands International Chamber of Commerce Incoterms and transportation and logistics related terms.
• Administer and maintain all logistic actions in systems as required, as well as process performance reporting;
• Prepare invoicing, obtain Marketing Manager approvals as required, and submit necessary documentation and invoicing to customers;
• Liaise and coordinate with customers, team members and commercial staff regarding allocation, loading and movements of material ensuring all requirements are satisfactory.
• Monitor material movements within the logistics chain, communicate progress and any problems to relevant key stakeholders;
• Accountable for area of responsibility with regard to internal and external audits for internal accounting and process controls and for SOX controls:
• Monitors and coordinates Accounts Receivables/Payables for respective external counterparties.
• Coordinates and optimises trade finance documentation flow with banks and customers.
• Regularly reviews the credit position and contract status to minimise commercial risk (credit).
• Liaise with governance team to ensure compliance with relevant laws in the various jurisdictions.
• Assist in projects as required.
• Provide assistance to team members where required and act as back up in their absence.

Key Relationships

• Customers
• Internal (FT&L) and External service providers
• Scheduler
• Team members
• Marketing Managers
• Finance team
• Production/Midstream Operations Teams
• Governance

Skills and Experience

Behavioral Competencies

• Initiative
• Teamwork
• Organization and attention to detail
• Delivery quality
• Applying expertise
• Problem solving
• Meeting customer needs

Minimum Requirements

• Medium vocational education with 3-5 years' experience in logistics or Bachelors' degree in Business, Finance, Supply Chain or Accounting with 1 or 2 years' experience
• Sound knowledge of Microsoft Office applications
• Computer literate
• Fluent English, both verbal and written

Preferred Qualifications

• Energy Industry experience a strong plus

Recognition and Reward

What you can expect from us:

• Commitment to your ongoing development, including on-the-job opportunities, formal programs and coaching
• Industry-leading 18 weeks paid parental leave for primary carer,andmaintenance ofsuperannuation or retirement benefits at the current rate during any period of unpaid parental leave for up to 24 months(plus secondary carer leave entitlements)
• Values led culture with afocus on creating a psychologically and physically safe work environment
• Active employee-led working groups driving initiatives to build an inclusive culture.
• A competitive remuneration package featuring performance-based incentives

Woodside Energy provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.

Woodside Energy is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact [e-mail] [phone].

"Know Your Rights: Workplace Discrimination is Illegal" https://www.eeoc.gov/after-june-27-2023-know-your-rights-workplace-discrimination-illegal

"Know Your Rights: Workplace Discrimination is Illegal - Optimized for Screen Readers" https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12ScreenRdr.pdf