Sales Operations Specialist

Woodside Petroleum Ltd; Houston (TX); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Ongoing development

Parental leave (18 weeks)

Safe work environment

Inclusive culture

Performance-based incentives

Job summary

Woodside Energy in Houston seeks a Sales Operations Specialist to ensure proper execution of commercial contracts, including recording sales and distribution activities, invoicing, collection, and reporting. You will liaise with customers and internal teams to optimize logistics and ensure compliance with internal controls.

The role emphasizes health and safety, data integrity, and efficient process execution across the supply chain while supporting governance and audit requirements.

Qualifications

• Initiative and proactive mindset.
• Strong teamwork and collaboration abilities.
• Excellent organizational skills and attention to detail.
• Ability to apply expertise across logistics and finance.
• Problem solving and proactive issue resolution.
• Customer-focused mindset with ability to meet needs.

Responsibilities

• Demonstrate commitment to health, safety and sustainable development.
• Validate compliance to supply chain processes and capture data.
• Translate contractual terms into system entries and transactions.
• Administer logistics actions in systems and generate performance reports.
• Prepare invoicing and coordinate approvals with Marketing Manager.
• Coordinate with customers and internal teams on allocation, loading and movements.

Skills

Initiative

Teamwork

Organization

Attention to detail

Applying expertise

Problem solving

Meeting customer needs

Education

Bachelor's degree in Business, Finance, Supply Chain or Accounting

Medium vocational education

Tools

Microsoft Office

Job description

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We know great results come from our people feeling valued, getting the support they need to reach their full potential and working in a psychologically and physically safe work environment. We recognise that enduring, meaningful relationships with communities are fundamental to maintaining our licence to operate.

Sustainability performance is fundamental to the long-term success of our business. We use technology to help reduce emissions at our operations. We are also working to improve energy efficiency, offset emissions, reduce emissions intensity and explore options for lower-carbon energy. Woodside led the development of the LNG industry in Australia and is applying this same pioneering spirit to contribute towards future energy challenges globally.

The Sales Operations Specialist ensures the proper execution of commercial contracts, with particular responsibility for understanding and recording sales and distribution activities, including system maintenance, credit review, documentation processing, invoicing, collection, and reporting.

Duties and Responsibilities

• Demonstrate and instil an overriding commitment to health, safety, environmental responsibility and sustainable development.
• Validates compliance to the supply chain management processes and captures related transactional data into the Aspect system.
• Reviews and requests updates to Aspect and other Master Data as required.
• Understands contractual terms/agreements, and accurately translates through system entry into required system transactions.
• Understands International Chamber of Commerce Incoterms and transportation and logistics related terms.
• Administer and maintain all logistic actions in systems as required, as well as process performance reporting;
• Prepare invoicing, obtain Marketing Manager approvals as required, and submit necessary documentation and invoicing to customers;
• Liaise and coordinate with customers, team members and commercial staff regarding allocation, loading and movements of material ensuring all requirements are satisfactory.
• Monitor material movements within the logistics chain, communicate progress and any problems to relevant key stakeholders;
• Accountable for area of responsibility with regard to internal and external audits for internal accounting and process controls and for SOX controls:
• Monitors and coordinates Accounts Receivables/Payables for respective external counterparties.
• Coordinates and optimises trade finance documentation flow with banks and customers.
• Regularly reviews the credit position and contract status to minimise commercial risk (credit).
• Liaise with governance team to ensure compliance with relevant laws in the various jurisdictions.
• Assist in projects as required.
• Provide assistance to team members where required and act as back up in their absence.

Key Relationships

• Customers
• Internal (FT&L) and External service providers
• Scheduler
• Team members
• Marketing Managers
• Finance team
• Production/Midstream Operations Teams
• Governance

Skills and Experience

Initiative

Teamwork

Organization and attention to detail

Applying expertise

Problem solving

Meeting customer needs

Medium vocational education with 3-5 years' experience in logistics or Bachelors' degree in Business, Finance, Supply Chain or Accounting with 1 or 2 years' experience

Sound knowledge of Microsoft Office applications

Fluent English, both verbal and written

Preferred Qualifications

Energy Industry experience a strong plus

Recognition and Reward

What you can expect from us:

• Commitment to your ongoing development, including on-the-job opportunities, formal programs and coaching
• Industry-leading 18 weeks paid parental leave for primary carer,andmaintenanceofsuperannuationorretirementbenefitsatthecurrentrateduringanyperiodofunpaidparentalleaveforup to 24 months(plussecondarycarerleaveentitlements)
• Values led culture with afocus on creating a psychologically and physically safe work environment
• Active employee-led working groups driving initiatives to build an inclusive culture.
• A competitive remuneration package featuring performance-based incentives

Please note Woodside Energy will only accept direct candidate applications. We do not accept applications from Recruitment Agencies.

Woodside Energy is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact [e-mail] or [phone].

Woodside Energy provides equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.