Sales Operations Administrator

EBSCO Information Services; Montpelier (VT); Remote; USD 48,000 - 70,000; Full time

Job summary

A leading research service provider is seeking a Sales Operations Specialist. This remote position involves supporting the sales team through key administrative tasks throughout the Order-to-Cash process. The ideal candidate has strong organizational skills and a background in sales operations. The role offers a salary range of USD $48,975.00 - USD $69,965.00 annually, alongside comprehensive benefits including medical, retirement plans, and more.

Benefits

Medical, Dental, Vision insurance

Retirement Savings Plan

Paid Parental Leave

Paid Time Off (PTO)

Qualifications

• 3+ years of experience in sales operations, sales support, customer service, or related administrative functions.
• Familiarity with contract management tools and CRM systems.
• Able to work independently and cross-functionally in a remote environment.

Responsibilities

• Support the sales team by managing and coordinating administrative tasks throughout the Order-to-Cash process.
• Facilitate contract workflows using DocuSign and ensure timely completion of documentation.
• Manage communication with channel partners to ensure alignment and accuracy.

Skills

Sales operations experience

Strong organizational skills

Communication and collaboration

Detail-oriented

Ability to work independently

Tools

DocuSign

CRM systems

Job description

Overview

EBSCO Information Services (EBSCO) delivers a fully optimized research experience, seamlessly integrated with a powerful discovery platform to support the information needs and maximize the research experience of our end-users. Headquartered in Ipswich, MA, EBSCO employs more than 2,700 people worldwide, with most embracing hybrid or remote work models. As an AI-enabled service leader, we thrive on innovation, forward-thinking strategies, and the dedication of our exceptional team. At EBSCO, we’re driven to inspire, empower and support research. Our mission is to transform lives by providing reliable and relevant information — when, where and how people need it. We’re seeking dynamic, creative individuals whose diverse perspectives will help us achieve this global, inclusive mission. Join us to help make an impact.

Your Opportunity

As a Sales Operations Specialist, your primary responsibility is to support the sales team with a focus on key administrative tasks across the full Order-to-Cash process. You will play a vital role in streamlining and facilitating sales support functions, including contract processing through DocuSign, coordination of paperwork with channel partners, and cash closeout activities with Windsor. This role ensures the sales team is fully supported in all administrative aspects of the sales cycle so they can focus on revenue-generating activities.

This remote position is U.S.-based only (excluding U.S. territories).

What You'll Do

• Support the sales team by managing and coordinating administrative tasks throughout the Order-to-Cash process
• Facilitate contract workflows using DocuSign and ensure timely completion of documentation
• Manage required paperwork and communication with channel partners to ensure alignment and accuracy
• Assist with internal processes related to cash closeout in collaboration with Windsor
• Maintain accurate and timely records of customer information, contracts, and sales documentation using EBSCO’s tools and systems
• Coordinate with internal stakeholders to support customized product offerings and pricing setup
• Collaborate with sales, marketing, and customer satisfaction teams to ensure seamless support across departments
• Manage the entry of channel partner sales orders and ensure accuracy by resolving questions or discrepancies through proactive communication and cross-functional collaboration
• Use internal systems and platforms effectively to track progress and ensure data integrity
• Stay informed on internal process changes and provide feedback for continuous improvement in sales operations

Your Team

You will be welcomed as a key member of the Sales Operations team and work closely with about 25 Medical Sales team members as well as the broader Sales and Marketing departments. You will also interact with our channel partners. Our team values flexibility and work-life balance, and we are committed to providing ample resources, training, and support for your success and career growth at EIS.

About You

• 3+ years of experience in sales operations, sales support, customer service, or related administrative functions
• Strong organizational skills with the ability to manage multiple tasks and deadlines
• Familiarity with contract management tools (e.g., DocuSign) and CRM systems
• Strong communication and collaboration skills
• Detail-oriented and analytical, with a commitment to accuracy and process improvement
• Able to work independently and cross-functionally in a remote environment

What Sets You Apart

• Experience supporting sales teams in a B2B or SaaS environment
• Knowledge of order-to-cash processes and related systems
• Proactive, resourceful, and committed to team success

Pay Range

USD $48,975.00 - USD $69,965.00 /Yr.

The actual salary offer will carefully consider a wide range of factors including your skills, qualifications, education, training, and experience, as well as the position’s work location.

Benefits

• Medical, Dental, Vision, Life and Disability Insurance and Flexible spending accounts
• Retirement Savings Plan
• Paid Parental Leave
• Holidays and Paid Time Off (PTO)
• Mentoring program
• And much more

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, sex, pregnancy status, age, national origin or ancestry, ethnicity, religion, creed, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class. This policy applies to all terms and conditions of employment. We comply with the Americans with Disabilities Act (ADA), as amended by the ADA Amendments Act, and all applicable state or local law.

Location

US-Remote

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ID 2025-1840

Category Medical Products and Services

Position Type Full-Time Regular

Remote Yes