Sales & Event Manager

BENCHMARK; College Station (TX); On-site; USD 60,000 - 95,000; Full time

Benefits offered by this job

401k with company match

Wellness platforms access

Training programs

Discounts at Pyramid properties

Tuition reimbursement eligibility

Job summary

We are looking for a highly motivated, creative, customer focused Conference Planning Manager to lead event execution, food & beverage and space optimization to drive conference revenue. You will work closely with the conference services team to provide exceptional support to hotel guests and meeting planners.

The role requires strong communication, organizational skills and knowledge of menu planning, with availability for peak event times and holidays as needed.

Qualifications

• High school diploma or equivalent.
• College degree preferred or equivalent work experience.
• Working knowledge of a hotel, including interdepartmental relationships.
• 2 years planning events in hospitality.
• Knowledge of and experience in menu planning and service coordination.
• Strong communication skills and organizational ability.
• Proficient in MS Word, Publisher; Delphi system experience is a plus.

Responsibilities

• Responds to all inquiries for events.
• Manages groups/events that do not have guest room services.
• Coordinates all aspects and details of the event with the requestor including menu planning, service details, pricing and payment.
• Prepares catering proposals, contracts, and event orders.
• Follows up on all event details with required vendors and internal teams.
• Communicates with the event requestor effectively and timely.
• Maintains guest history log of needs and preferences for event requestors and groups.
• Applies cost-control processes when suggesting products and services.
• Works with the chef to provide seasonal offerings and special menus.
• Maintains vendor relationships and resource logs.
• Maintains accurate catering files and event records.
• Performs other duties as requested by Director of Conference Services.
• Suggests profit improvements to the Director of Conference Services.
• Pracitces safety standards and reports unsafe conditions.

Skills

Communication skills

Organizational skills

Detail oriented

Education

High school diploma or equivalent

College degree preferred or equivalent work experience

Tools

Delphi system

Microsoft Word

Publisher

Job description

About our property:

Embark on a fulfilling career at the Texas A&M Hotel and Conference Center in College Station, Texas, proudly managed by Pyramid Global Hospitality, where the spirit of Aggieland meets unparalleled Howdy Hospitality. With 250 guest rooms, 23 flexible meeting rooms, and 35,000 sq ft of meeting space, our property hosts a variety of guests and events.

Join today to enjoy a career focused on being the difference and creating memorable experiences for our guests and associates!

Benefits

As a member of the Pyramid Global family, you'll enjoy comprehensive benefits including:

• 401k with a company match and immediate vesting after 90 days of service
• Access to multiple free wellness platforms such as SupportLinc and Ramsey SmartDollar for you and all members of your household
• Extensive training programs for hospitality and non-hospitality skillsets
• Pet insurance discounts
• Discounts at hundreds of properties nationwide in the Pyramid Global portfolio

Additional Full‑time Benefits:

• Medical, dental, vision, and other supplemental benefits like identity theft, legal assistance, and life insurance
• Tuition/education reimbursement eligibility after 12 months of service

What you will have an opportunity to do:

ABOUT OUR CULTURE & CHARACTER: All team members of the Texas A&M Hotel and Conference Center, a Pyramid Global Hospitality property, have the same fundamental responsibility: to take great pride in providing Howdy Hospitality to all guests while walking the Aggie Path of P.R.I.D.E. daily. Our jobs are not just to make a difference but to "Be the Difference" in the guest and fellow team member experience. All applicants should be of the highest character and hold themselves to the following Aggie Path of P.R.I.D.E. expectations:

• Positivity - We wake up daily and choose to bring a positive perspective, find the good in all things, and create an environment others want to be part of. Each team member is hired to project genuine and sincere positivity daily.
• Respect - We embrace and appreciate others and show consideration for their desires, interests, privacy, physical space, belongings, different viewpoints, philosophies, physical abilities, beliefs, and personalities. We choose to show respect, even when it is not given, not only to our guests but, more importantly, to each other.
• Integrity - We consistently demonstrate and live by sound moral and ethical principles. We choose to do this not because someone is watching, but because it is the right thing to do.
• Dedication - We are unyielding in our commitment to walking our path and dedication to “Being the Difference” in everything we do. We flex our proactive muscles in being more positive, respecting, and holding ourselves to an even higher commitment to integrity.
• Excellence - We always strive to make today a little better than yesterday.

Job Description

We are looking for a highly motivated, creative, customer focused leader to join our team as Conference Planning Manager. To be successful in this role, this individual must be self‑motivated, demonstrate a thorough knowledge of event execution, food and beverage and space optimization to drive conference revenue. The Conference Planning Manager will work closely with the conference services team with a hands‑on approach providing exceptional support and customer service to hotel and conference center guests and meeting planners.

Compensation & Benefits

Salary – Biweekly (every two weeks) Extensive health benefits, paid time off, retirement, tuition reimbursement, and employee discounts at hundreds of US and international properties.

Schedule

The hospitality industry is 24 hours a day, seven days a week, and 365 days of the year. All candidates must be available and are expected to work Texas A&M football game days, Ring Days, graduations, and other high occupancy times due to special events. We strive hard to manage and minimize overtime, but it should and will be expected when business levels call for it. Full‑time: 30-40+ hours per week depending on level of business forecasted. Days of week/weekend scheduled will vary depending on level of business forecasted. Shift options: Varies Saturday-Friday.

ESSENTIAL FUNCTIONS

• Responds to all inquiries for events.
• Manages groups/events that do not have guest room services.
• Coordinates all aspects and details of the event with the event requestor including menu planning, service details, pricing, and payment.
• Prepares catering proposals, contracts, and event orders.
• Follows up on all event details with the necessary resource providers to include but not limited to Banquet Manager, Executive Chef, Audio‑Visual Technicians, Equipment Rentals, etc.
• Communicates with the event requestor effectively and on a timely basis.
• Maintains guest history log of needs and preferences of event requestors and specific groups.
• Utilizes effective cost control processes when suggesting products and services.
• Works with the chef to provide seasonal offerings and special menus when appropriate.
• Good working knowledge of internal resources and capabilities.
• Maintains a resource log of approved outside providers of event services and maintains effective working relationships with these vendors.
• Supervises the accurate recording and compiling of information, correctly retaining records, files, and logs in accordance with established procedures.
• Ensures orderly and accurate catering files and that computerization of such files is maintained.
• Perform other related duties as requested Director of Conference Services.
• Recommend profit improvements to Director of Conference Services.
• Practice safety standards and report any unsafe conditions to the Director of Conference Services.

What are we looking for?

• High school diploma or equivalent.
• College degree preferred or equivalent work experience.
• Working knowledge of a hotel, including the relationships between departments.
• 2 years previous experience in planning events in the hospitality industry.
• Knowledge of and experience in menu planning and service coordination.
• Highly developed communication skills.
• Excellent organizational skills and detail oriented.
• Computer literate in Microsoft Word, Publisher and with Delphi system experience preferred.

Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.

Pyramid Global Hospitality is a leading hospitality management company with a portfolio of more than 200 hotels and resorts and over 18,000 associates across the United States, Caribbean, and Europe. Our platform includes Benchmark Resorts & Hotels, a collection of distinctive independent properties; Axiom Hospitality, our European hotel management company; and PYRAMIDWORKS, which provides integrated workplace and facilities services. With corporate offices in Boston, The Woodlands, Texas, and London, Pyramid combines global scale with a hands‑on approach focused on exceptional service, operational excellence, and long‑term partnerships. At Pyramid, our people are at the heart of everything we do. We are committed to creating an environment where associates are respected, supported, and empowered to grow their careers. Team members have the opportunity to collaborate directly with experienced leaders, take on meaningful stretch assignments, and gain exposure to a diverse portfolio of properties, brands, and markets. Whether you are beginning your hospitality career or bringing years of experience, you’ll find opportunities to learn, develop, and make an impact. Our commitment to associates, guests, owners, and the communities we serve has helped make Pyramid and our properties among the most recognized in hospitality. From being named among the best places to work by respected publications such as USA Today, The Boston Globe, and The Houston Chronicle to earning top travel accolades from Travel + Leisure, Condé Nast Traveler, Forbes Travel Guide, and U.S. News & World Report, these recognitions reflect the culture, service excellence, and commitment to people that define the Pyramid experience.