Sales Coordinator - Timepieces and Jewelry (New York)

MadaLuxe; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

A luxury product distribution company in New York is seeking a highly organized Sales Coordinator to support the Timepieces and Jewelry Team. The role involves analyzing sales reports, managing customer orders, and ensuring seamless order fulfillment. Candidates should possess a Bachelor's degree and 3-5 years of industry experience with strong Excel skills. This position requires someone who is detail-oriented and able to thrive in a fast-paced environment.

Qualifications

• 3-5 years industry experience, including strong knowledge in retail math.
• Ability to learn and work independently.
• Strong follow-up skills and professional curiosity.

Responsibilities

• Prepare and analyze retail sales reports.
• Create ATS reports for inventory management.
• Manage Monthly Open Order reports for order fulfillment.

Skills

Organizational skills

Excel skills (Vlookup, pivot tables)

Strong written and oral communication

Attention to detail

Education

Bachelor's degree preferred

Tools

RLM software

AptClarity

Job description

About MadaLuxe Group

About MadaLuxe Group

MadaLuxe is a partner for the worlds most coveted brands and retailers. Across our fashion, lifestyle, and venture tech divisions, we distribute premium brands to major retailers around the world - investing in and developing brands, products, and technology where we see growing demand. Our platform is constantly evolving and expanding to meet the changing needs of the luxury consumer.

Our exclusive relationships, luxury expertise, operational excellence, and tech prowess are unmatched. As an end-to-end growth partner, we support our family of brands with everything from back-office and logistics support to marketing, distribution, and growth strategies. With 15 years of sustained growth and experience, we continue to innovate and build the future of luxury that we envision.

Your role :

MadaLuxe is seeking an enthusiastic Sales Coordinator that is highly organized, detailed, team-oriented and able to multi-task in fast-paced office environment to support the Timepieces and Jewelry Team.

Primary Responsibilities

• Prepare and analyze retail sales reports : sales to stock ratios, sell-through, weeks of supply, etc.
• Create ATS reports and line sheets for inventory management and offers to customers
• Manage Monthly Open Order reports to ensure seamless order fulfillment, on time delivery, and track performance.
• Manage and Track Customer purchase orders from receipt to final shipment
• Generate reports and conduct sales analytics through RLM software and AptClarity.
• Assist in preparing agreements, contracts and account set up with customers
• EDI preparation & open order management : entering / checking orders, ensuring styles are in EDI catalog, attribute sheets, and allocations
• Manage drop ship inventory, online copy, and images for retailers previous drop ship experience a plus
• Managing flow of samples and ensuring database is consistently maintained for accuracy
• Prepare for key account meetings / presentations / samples
• Routinely and effectively communicate with customers
• Research customer prospects and qualify leads

Skills and Experience

• Bachelors degree preferred
• Excellent organizational skills & time management
• Strong Excel skills- Vlookup, pivot tables, etc.
• Ability to learn and work independently
• Strong follow-up skills and professional curiosity
• Attention to detail and accuracy
• Strong written and oral communication skills
• Understanding and analyzing reports
• 3-5 years industry experience, including strong knowledge in retail math
• Luxury experience preferred but not required
• Off-price experience a plus
• Ability to travel a plus

Essential Attributes

• Team player for whom no task is too small or too large
• Enthusiastic and positive
• Ability to work in a fast-paced environment, can shift priorities with ease.
• Representative of the brand at all times demonstrating professionalism and team spirit
• Maintain confidentiality of information