Sales Coordinator-The Sinclair

Coury Hospitality; Fort Worth (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

The Sinclair Hotel in Fort Worth, Texas, is seeking a Sales Coordinator to support proposals, contracts, and client communications as part of the Sales team.

You will manage group files, room blocks, billing instructions, and event details, entering data into hotel systems and helping coordinate site tours and client meetings. We value organized, service‑minded professionals who can handle multiple priorities with ease.

Qualifications

• High school diploma or equivalent required.
• College coursework or a degree in hospitality, business, marketing, communications, or related field preferred.
• Experience in administrative, sales, customer-service, events, or hospitality roles is preferred.
• Strong verbal and written communication and attention to detail.

Responsibilities

• Support the Sales team with proposals, contracts, correspondence, reports, and client communications.
• Respond promptly and professionally to calls, emails, leads, and general sales inquiries.
• Prepare and maintain group files, room blocks, event details, and billing instructions.
• Enter and update information in hotel sales, catering, and property-management systems.
• Assist with site tours, client appointments, planning meetings, and events.
• Coordinate details between clients and hotel departments to meet timelines.
• Track deadlines, deposits, signatures, rooming lists, and special requests.

Skills

Organizational skills

Communication

Time management

Customer service

Education

High school diploma

Hospitality or business degree preferred

Tools

Microsoft Office

CRM systems

Job description

The Sinclair Hotel in Fort Worth, Texas, is hiring for a Sales Coordinator.

You should join our team if you believe...

• That exceptional events and guest experiences begin with thoughtful planning and careful attention to detail.
• That great sales support combines organization, responsiveness, creativity, and genuine hospitality.
• That every inquiry is an opportunity to build a relationship and showcase what makes The Sinclair special.
• That timely communication and accurate follow‑through build trust with clients and hotel teams.
• That collaboration between Sales, Events, Front Office, Housekeeping, Food & Beverage, and leadership brings every commitment to life.
• That no detail is too small when it contributes to an unforgettable meeting, event, or hotel stay.
• That the character and sophistication of The Sinclair should be reflected in every client interaction.

You're a great fit for this role if you love...

• Supporting the Sales team with proposals, contracts, correspondence, reports, and client communications.
• Responding promptly and professionally to telephone calls, emails, leads, and general sales inquiries.
• Preparing and maintaining group files, room blocks, event details, billing instructions, and other sales documentation.
• Entering and updating accurate information in hotel sales, catering, and property-management systems.
• Assisting with site tours, client appointments, planning meetings, networking events, and hotel presentations.
• Coordinating details between clients and hotel departments so everyone understands the expectations and timeline.
• Tracking deadlines, deposits, signatures, rooming lists, special requests, and other important follow‑up items.
• Preparing welcome amenities, signage, sales materials, VIP arrangements, and client gifts when needed.
• Supporting groups, meetings, weddings, corporate events, and social celebrations from initial inquiry through arrival.
• Maintaining organized digital and physical files so information is easy to locate and ready when the team needs it.
• Helping monitor group pickup, event changes, account activity, and upcoming business.
• Anticipating what the Sales team or client may need before they have to ask.
• Bringing calm organization to the tiny tornadoes that occasionally accompany a busy event calendar.
• Taking pride in the behind‑the‑scenes work that helps create seamless and memorable experiences.

We're excited to have you join us because...

• You are highly organized and comfortable managing multiple priorities and deadlines.
• You communicate warmly and professionally with clients, guests, Curators, leaders, and community partners.
• You understand that accuracy in contracts, room blocks, event details, and billing instructions matters.
• You are comfortable learning hotel systems and using technology to track information and communicate effectively.
• You notice missing details and follow through until every question has an answer.
• You can work independently while remaining closely connected to the Sales and hotel teams.
• You remain composed and solutions‑focused when plans change or deadlines become tight.
• You bring creativity, dependability, and a service‑first mindset to your work.
• You understand the importance of protecting confidential client, guest, and business information.
• You believe great coordination means making complex details feel effortless for the client.

Education and Experience

• High school diploma or equivalent required.
• College coursework or a degree in hospitality, business, marketing, communications, or a related field preferred.
• Previous administrative, sales, customer‑service, event, or hospitality experience preferred.
• Hotel sales, catering, or event‑coordination experience is a plus.
• Luxury, boutique, or full‑service hotel experience preferred.
• Strong verbal and written communication skills.
• Strong organizational, time‑management, and follow‑up skills.
• Excellent attention to detail and commitment to accuracy.
• Proficiency with Microsoft Office or similar business applications.
• Experience with hotel sales, catering, property‑management, or customer‑relationship‑management systems preferred.
• Ability to prepare professional correspondence, proposals, presentations, and reports.
• Ability to manage multiple clients, projects, deadlines, and changing priorities.
• Ability to work independently and collaboratively as part of a team.
• Ability to work flexible hours, including occasional evenings, weekends, and holidays, based on client, event, and business needs.

Work Environment and Physical Requirements

• Ability to sit, stand, and walk for extended periods.
• Ability to move throughout guest rooms, meeting spaces, public areas, and back‑of‑house areas of the hotel.
• Ability to use computers, telephones, printers, presentation equipment, and other office technology.
• Ability to conduct or assist with property tours and client visits.
• Ability to bend, reach, lift, carry, push, and pull sales materials, event supplies, packages, and presentation items.
• Ability to lift or move up to 25 pounds as needed.
• Ability to communicate effectively in person, by telephone, through virtual meetings, and through electronic correspondence.
• Ability to work in a fast‑paced hotel and event environment while maintaining professionalism, accuracy, and attention to detail.

Here's the Core of Coury Hospitality:

We have a place for you on our team if your passion is to curate UNMATCHED MOMENTS.

What else do YOU need to know...

This job posting is intended to describe the general nature and level of work being performed by people assigned to this job. It is not intended to include all duties and responsibilities. The order in which duties and responsibilities are listed is not significant. We are an equal opportunity employer.