Sales Coordinator - The Ricardo Marriott

Coury Hospitality; Westlake (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

The Ricardo Marriott DFW Westlake in Westlake, Texas is seeking a Sales Coordinator to support the sales and events team. This role handles data entry, room blocks, and coordination of banquet events.

You will manage rooming lists, event orders, group resumes, billing, and client communications, ensuring events run smoothly from setup to final inspection. Fluent English and ability to work under pressure are required.

Qualifications

• At least 3 years’ experience in a sales/event coordination role.
• Bachelor’s degree in hospitality management or public relations is preferred; not required.
• Strong communication and interpersonal skills.

Responsibilities

• Create room blocks and input rooming lists.
• Balance MARSHA, OPERA, and C.I.T.Y groups.
• Create and distribute Event Orders and Group Resumes.
• Setup billing for clients and post charges to credit cards.

Skills

Sales coordination

Event coordination

Multitasking

Communication skills

Education

Bachelor's degree in hospitality management or public relations

Tools

MARSHA

OPERA

C.I.T.Y.

Job description

Sales Coordinator - The Ricardo Marriott

The Ricardo Marriott DFW Westlake, 1301 Solana Blvd Bldg 3, Westlake, Texas, United States of America

Job Description

Why Work at The Ricardo Marriott?

At The Ricardo Marriott DFW Westlake , we blend timeless elegance with contemporary hospitality to create a stay that feels both refined and effortlessly welcoming. With thoughtfully designed spaces, elevated culinary experiences, and amenities that anticipate every need, our hotel is a destination where details matter. Curators at The Ricardo Marriott thrive in a culture that celebrates excellence, embraces individuality, and brings unmatched moments to life through genuine, guest-centered service.

DEPARTMENT:Sales and Marketing

REPORTS TO:Director of Sales

STATUS:Non-exempt

POSITION SUMMARY:

This position has dual functionality in assisting the sales team with data entry and input of all events taking place within the hotel. Combined with the sales administrative work, this individual will alsoensurethe success of all banquet events.

PRIMARY JOB DUTIES:

• Create room blocks
• Inputting rooming lists
• Balancing MARSHA, OPERA, and C.I.T.Y groups
• Creating Individual reservations and servicing room blocks
• Gathering and inputting information for group resumes
• Creating and Distributing Event Orders and Group Resumes
• Creating PM accounts.
• Setting up billing for clients and posting charges to credit card. Sending receipts to clients
• Meet and Greet client contact on day of event and assist in answering any questions or needs
• Create a well detailed Banquet Event Order that banquet staff can follow and understand. This shall include, but not limited to, floor diagrams, table numbers, buffet labels, table setup, AV needs, special requests, dietary restrictions.
• Spot check the banquet rooms and make sure they are set according to the client’s specifications. Assist banquet staff when needed to ensure banquet space is ready on time.
• Conduct final inspections on the day of the event to ensure everything adheres to the client’s standards.
• Assess an event’s overall success and submit findings.
• Fluency in reading, writing, and spoken English.
• Ability to communicate effectively with guests, co-workers, and supervisors.
• Ability to think and communicate clearly, organize, and prioritize in high pressure situations.
• Knowledgeablebasic sanitation.
• Knowledgeof computer operations and ordering procedures.
• Ability to absorb large amounts of information quickly: service procedures, menus, and banquet room floor plan.

Additional tasks and responsibilities may be assigned at the discretion of the manager. Furthermore, tasks and responsibilities may be added or revised based on the volume of business and the need for the work to be completed at the present time.

KNOWLEDGE, SKILLS AND ABILITIES:

• At least 3 years’ experiencein a sales/event coordination role.
• Well-organized with excellent multi-tasking abilities.
• Bachelor’s degree in hospitality management or public relations is preferred; not required.
• Strong communication and interpersonal skills.

PHYSICAL DEMANDS:

• Ability to walk/stand/bendthroughout aworkday.
• Ability to lift up to 25 pounds occasionally.

This job description is not intended to create a contract of employment. Employment with the Company is at-will and may be terminated by either the employee or the Company at any time, with or without cause or notice, in accordance with applicable law.

The Ricardo Marriott DFW Westlake, 1301 Solana Blvd Bldg 3, Westlake, Texas, United States of America