Sales Coordinator - New AC Hotel Kansas City Downtown

AC Hotel Kansas City, MO; Kansas City (MO); On-site; USD 35,000 - 50,000; Full time

Job summary

A leading hotel management company seeks a dedicated Sales Coordinator for the AC Hotel Kansas City, MO. This role involves supporting the sales team, managing guest communications, and ensuring customer satisfaction through various administrative tasks. The ideal candidate is well-organized, detail-oriented, and enjoys working in a dynamic hospitality environment, providing exceptional service to guests.

Benefits

Medical / Dental / Vision

Vacation & Holiday Pay

Same-day pay available

401(k)

Flexible spending account

Life insurance

Parental leave

Referral program

Qualifications

• Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes.
• Excellent grammar and communication skills (written and verbal).
• Self-motivated and able to work with minimal supervision.

Responsibilities

• Assist sales managers and front desk in obtaining customer satisfaction.
• Oversee and create social networking sites.
• Manage all meeting room reservations and coordinate details.

Skills

Customer Service

Organization

Communication

Problem-solving

Education

High School diploma / Secondary qualification

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Hotel Equities, a multi-award-winning hotel development and hospitality management company, is currently searching for a remarkable Sales Coordinator for the AC Hotel in Kansas City, Missouri..

Job Purpose :

Assist sales managers and front desk in obtaining customer satisfaction by performing clerical and administrative duties relating to guest and hotel communications. Warm, knowledgeable service and helpful guidance reassure guests they’ve made the right choice to stay with us.

• Provide support to the sales team in executing contracts, proposals, and correspondence
• Assist with sales efforts in soliciting new business and in selling guestrooms and meeting space
• Assist as needed with hotel and sales-related functions, parties, and blitzes
• Oversee and create social networking sites
• Prepare and send out direct mail projects, sales packets, and collateral
• Provide assistance to the Director and / or Manger of Sales and Marketing
• Effectively communicate and coordinate the guest’s request with other departments
• Answer and respond to incoming telephone calls
• Oversee office equipment maintenance
• Responsible for managing all meeting room reservations and coordinating details with other departments, including group agreements and the set-up of the meeting room.
• Coordinate and ensure the delivery of requested equipment and / or food for meeting rooms and special events
• Type Banquet Event Orders (BEOs), route event orders to the proper departments
• Maintain the filing system
• Maintain the trace System
• Set up new files as needed
• Maintain a weekly Reader file
• Responsible for spelling accuracy and the professional appearance of correspondence
• Inventory and maintain office supplies
• Produce weekly productivity reports for sales meetings
• May be asked to take accurate minutes of all sales meetings
• Perform site inspections when no sales manager is available
• Provide assistance to group leaders when necessary
• Responsible for the timely completion of the monthly group status report
• Perform other duties as assigned
• Take every opportunity to amaze the guests
• Ensures all guests are being treated in an efficient and courteous manner and that all Company standards are being applied.

Qualifications and Requirements :

High School diploma / Secondary qualification or equivalent.

Experience with Marriott, Hilton, IHG, Wyndham or Hyatt processes and standards.

This job requires the ability to perform the following :

• Proficient in Microsoft Word, Excel, and PowerPoint
• Available to meet Guests and assist with welcome / check-in, which may include weekends
• Basic administrative knowledge, such as business letters and telephone etiquette
• Extremely well organized and detail-oriented.
• Ability to read, write, and speak English, with excellent grammar and communication skills (written and verbal)
• Positive interaction with colleagues and guests.
• Excellent customer service skills are required.
• Self-motivated and able to work with minimal supervision.
• Most work tasks are performed indoors. The temperature is moderate and controlled by the hotel's environmental systems
• Must be able to sit at a desk for up to 8 hours per day. Walking and standing are required for the rest of the working day. The length of time of these tasks may vary from day to day and task to task
• Must be able to exert well-paced ability to reach other departments of the hotel on a timely basis
• Must be able to lift up to 15 lbs occasionally
• Requires grasping, writing, standing, vending, repetitive motions, climbing, listening, and hearing ability, and visual acuity
• Talking and hearing occur continuously in the process of communicating with guests, supervisor, and subordinates
• Vision occurs continuously, with the most common visual functions being those of near vision and depth perception
• Requires manual dexterity to use and operate all necessary equipment
• Must have finger dexterity to be able to operate office equipment including computers, fax machines, copiers, printers, and calculators. Must be able to type 50 wpm.

Other :

• Being passionate about people and service.
• Strong communication skills are essential when interacting with guests and employees.
• Reading and writing abilities are used often when completing paperwork, logging issues / complaints / requests / information updates, etc.
• Basic math skills are used frequently when handling cash or credit.
• Problem-solving, reasoning, motivating, and training abilities are often used.
• Have the ability to work a flexible schedule including nights, weekends and / or holidays.

Amazing Benefits At A Glance :

• Team Driven and Values Based Culture
• Medical / Dental / Vision
• Vacation & Holiday Pay
• Same-day pay available
• Employee Assistance Program
• Reduced Room Rates throughout the portfolio
• Third Party Perks (Movie Tickets, Attractions, Other)
• 401(k)
• Employee assistance program
• Flexible spending account
• Life insurance
• Parental leave
• Referral program

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Hotel Sales Coordinator • Kansas City, MO, US