Sales Coordinator

PEG Company; Utah; On-site; USD 42,000 - 54,000; Full time

Job summary

PEG Company is seeking a Sales Coordinator to support the sales efforts of the property by assisting the sales leader with selling, maintaining client relationships, and driving revenue.

The role involves coordinating with multiple departments, preparing proposals and contracts for wedding blocks, and ensuring accurate documentation in the CRM. The position requires organization, time management, and flexibility in work hours.

Qualifications

• Experience with banquets, event planning or sales is highly desirable.
• Must be organized with good time management skills.
• Flexibility to extend work hours as needed.

Responsibilities

• Maintain rapport with clients and coordinate details with other departments.
• Prepare proposals, contracts, and group resumes for events.
• Manage BEOs, room blocks, and input group information into CRM.
• Assist Sales Manager and Director of Sales with VIP packages and promotions.
• Coordinate gifts and recognition programs with Front Office and Sales.
• Support on-site sales calls, blitzes, and client site visits.

Skills

Banquets / Event Planning

Sales experience

Job description

Overview

REPORTS TO: Property Director of Sales

JOB SUMMARY: The Sales Coordinator position will contribute and support the Sales efforts of the property. Responsible for assisting sales leader with selling, maintaining account relationships, and driving overall revenue to the property.

Responsibilities

• Maintain good rapport with clients.
• Work closely with other departments to coordinate details, special requests, VIP packages and promotions.
• Handle inquiry calls, send appropriate collateral, or direct calls to sales management staff as necessary.
• Provide clear, professional, and detailed communication to the client.
• Responsible for putting together proposals and contracting for wedding blocks.
• Assist clients/groups with copies of receipts, invoices, etc.
• Inform Sales Department of potential problems with clients and progress of special projects.
• Go on sales calls & blitzes with the Sales Department and serve as a point of contact to all hotel accounts.
• Coordinate client gifts with Sales & guest recognition programs with the Front Office.
• Manage mini-hotel inventory and input rooming lists. Advise Sales Manager and Director of Sales on any group cutoff dates.
• Purchase any meeting planner points or group events per the request of the Director of Sales.
• Close out month-end house accounts with the assistance of the hotel's Front Office Manager and Director of Sales.
• Verify group pick up for events for the purpose of rebates, commissions, etc.
• Maintain the front desk incentive program and encourage the front desk to obtain and maintain accuracy on company names for all reservations.
• Upload BEO’s, group resumes, and contracts to CRM.
• Must be organized and have good time management skills.
• Meeting Space: The banquet and event space will be the primary responsibility of the Sales Coordinator. They will be responsible for making BEOs prior to each event, coordinating any catering needs, and executing the day of the event.

Requirements

• Perform other duties, as assigned, to meet business needs.
• Ability to maintain flexible/extended work hours as needed by job demand functions
• Ability to lift up to 35 lbs at times.

Qualifications

• Previous experience with banquets, event planning or sales highly desired.