Sales Coordinator

Kimpton Hotels & Restaurants; Philadelphia (Philadelphia County); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Paid time off

Medical, dental, vision insurance

401k

Job summary

Kimpton Hotels & Restaurants in Philadelphia is seeking a hospitality professional to support sales and group bookings. You will manage contracts, coordinate with Sales Managers, and ensure accurate billing and data entry across Sales, POS and Event Management systems.

The role requires 2 years in hospitality, familiarity with Delphi.fdc, Opera and Cvent Passkey, plus a flexible schedule. Strong communication and customer-focused skills are essential to create exceptional guest experiences.

Qualifications

• 2 years of experience in hospitality.
• Bachelor's degree in hospitality preferred.
• Flexible schedule including evenings, weekends, and holidays.
• Strong understanding of customer and market dynamics.
• Proficient in MS Office and Canva.

Responsibilities

• Complete contracts and proposals with accuracy and communicate with clients.
• Coordinate with Sales Managers to execute group bookings in systems.
• Set up accurate billing for each group.
• Enter information into Sales, POS and Event Management systems.
• Regularly assist in booking individual reservations in special rate categories.
• Run group reports and maintain group bookings in property systems.
• Type, answer phones, send correspondence as required.
• Take leads by phone and email and process in system.
• Other duties as assigned.

Skills

Hospitality experience

Customer service

Communication skills

Multi-tasking

Education

Bachelor's degree in hospitality

Tools

Delphi.fdc

Opera

Cvent Passkey

Job description

Philadelphia, Pennsylvania, United States

Pay Range/Rate

$23.50/hour. We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, 401k, and many other benefits to eligible employees.

Why We're Here

We believe heartfelt, human connections make people's lives better. Especially the people who work here.

Our founder, Bill Kimpton rebelled against impersonal, generic hospitality that makes people feel disconnected. He initiated a new boutique hotel standard and environment where people could connect, from the heart. That was the goal then, and it is still our purpose today.

Your work here has meaning. You're here to improve the lives of coworkers, guests, owners, communities, and together we make that happen. It's what drives all that we do. Every day you can improve lives in your own, unique way and you can expect the same in return. It all starts with you.

How We're Different

Our San Francisco-born entrepreneurial spirit and zest for life kick started this culture in 1981, and it shines through to this day.

It all flows from you. The lively, rebellious, genuine you - with your diverse background, talents, experiences, and plucky personality - is fully welcome, and celebrated here. Because we know that when people can be themselves at work, they shine.

That's what we seek out and celebrate. It's people of all kinds who share a knack for creativity and self-leadership. People who don't need to be told what to do to get things done. People who have an innate passion for making others' lives better.

It adds up to a work environment that's a bit quirky, irreverent, exciting, uncommon, empowering, and downright exceptional. Guests feel it; you'll feel it too.

What You'll Do

You're an ambitious individual with a passion for sales and customer service as well as outstanding organization, computer, and property systems management skills. You value customer service and have a genuine approach to helping guests!

Some of your responsibilities include:

• Complete contracts and proposals with accuracy and communicate timely and professionally with clients.
• Coordinate with Sales Managers, both Group and Business Travel, to execute group booking accordingly in appropriate systems. Any additional group changes will be updated by the sales coordinator.
• Set up accurate billing for each individual group.
• Enter pertinent information into Sales, POS and Event Management systems.
• Regularly assist in booking individual reservations that fall into special rate categories.
• Run group reports through our sales system and continually maintain group bookings in property systems.
• Type, answer telephones, send correspondence, etc. (as required)
• Take leads both over the phone and email, then process in our sales system.
• Other duties as assigned.

What You Bring

• 2 years of experience in hospitality industry.
• Prior experience with Delphi.fdc, Opera, and Cvent Passkey preferred.
• Bachelor's degree in hospitality preferred.
• Flexible schedule, able to work evenings, weekends and holidays.
• Strong understanding of customer and market dynamics and requirements.
• Strong computer skills and proficient in MS Office and Canva.
• Well organized, detail oriented with excellent follow-up skills.
• Excellent communication skills and passion for creating ridiculously personable experiences for guests!

Differences make a difference. We are committed to creating a culture that reflects the diversity of our hotel and restaurant guests. With that goal in mind, we encourage each of our employees to understand, accept, and celebrate differences among people. That includes different personalities, lifestyles, work styles, education, and experience. We also welcome and embrace people of all races, ethnicities, ages, religions, physical abilities, sexual orientation, gender identities and genders. For our complete EEO policy click here .

Be Yourself. Lead Yourself. Make it Count.

Disclosures

*The salary range listed is the lowest to highest pay scale we, in good faith, believe we would pay for this role at the time of this posting. We may ultimately pay more or less than the posted range, and the range may be modified in the future. An employee's pay position within the pay range will be based on several factors, including relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, shift, travel requirements, sales or revenue-based metrics, and business or organizational needs.
* No amount of pay is considered to be wages or compensation until it is earned, vested, and determinable. The amount and availability of any bonus, commission, or other form of compensation allocable to a particular employee remain in the Company's sole discretion unless and until paid and may be modified at the Company's sole discretion, consistent with the law.

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