Sales Coordinator

CPAC Foundation; Alexandria (VA); On-site; USD 42,000 - 66,000; Full time

Job summary

CPAC Foundation is seeking a Sales Coordinator within the Giving team to support sponsorship and revenue efforts by identifying donor opportunities and fostering donor relationships. The role focuses on prospect outreach, donor follow-ups, and fundraising logistics, while senior staff handle major solicitations and final partnership commitments.

The ideal candidate is relationship-oriented, highly organized, proactive, and passionate about making a positive community impact.

Qualifications

• Associate or bachelor's degree preferred in business, marketing, communications or related field.
• 1–2 years of relevant sales, fundraising, or donor relations experience preferred.
• Excellent verbal, interpersonal and presentation skills.
• Strong attention to detail and time management.
• Proficiency with Microsoft Office, Google Workspace, and CRM/donor-management systems.
• Ability to manage multiple projects and work independently or in a team.
• Willingness to attend occasional evening/weekend fundraising events.

Responsibilities

• Assist identifying and engaging prospective individual and business donors.
• Support donor outreach via calls, emails, meetings, and networking.
• Maintain accurate donor and prospect records in CRM or database.
• Manage donor acknowledgments, letters, recognition materials, and follow-ups.
• Assist with donor retention campaigns and fundraising materials.
• Prepare donor reports, presentations, and fundraising materials.
• Plan fundraising events, galas, dinners, and sponsor coordination.
• Coordinate sponsorships, donated items, auction packages, and in-kind contributions.

Skills

Donor relations

Communication

Time management

CRM systems

Education

Associate degree

Bachelor's degree preferred

Tools

Microsoft Office

Google Workspace

CRM software

Job description

The Sales Coordinator, as part of the Giving team, supports the organization's sponsorship and revenue efforts by identifying donor opportunities, fostering associations with donors and other partners, while assisting with corporate giving initiatives.

The Sales Coordinator will primarily coordinate prospect outreach, donor follow-ups, and fundraising logistics. Major donor solicitation, grant approval, and final partnership commitments will remain with senior staff.

This ideal candidate is relationship-oriented, highly organized, proactive, and passionate about making a positive difference in the community.

Essential Duties and Responsibilities

Donor Relations Support

• Assist with identifying and engaging prospective individual and business donors.


• Support donor outreach through telephone calls, emails, meetings, correspondence, and networking activities.


• Maintain accurate donor and prospect records in the organization's database or CRM system.


• Manage donor acknowledgments, thank-you letters, recognition materials, and follow-up communications.


• Assist with donor retention initiatives and campaigns designed to encourage continued giving.


• Support the team in preparing donor reports, presentations, and fundraising materials.


• Handle donor information with professionalism, discretion, and confidentiality.


• Assist in planning process for fundraising events, including galas, benefit dinners, and other special events.


• Coordinate sponsor participation, event registration, vendor communications and materials.


• Support the solicitation and coordination of event sponsorships, donated items, auction packages, and other in-kind contributions.


• Help ensure sponsors and donors receive appropriate recognition before, during, and after events.


• Assist with post-event communications, donor appreciation, and event performance reporting.

Corporate Giving and Revenue Development

• Help identify potential grant and charitable giving opportunities and coordinate information gathering for submissions, as assigned.


• Assist in tracking corporate contributions, partnership commitments, and fundraising progress.


• Contribute ideas for new fundraising opportunities, sponsorship packages, and revenue-generating partnerships.

Sales Administration and Reporting

• Maintain organized records of prospects, donor contacts, sponsorship proposals, commitments, and fundraising activities.


• Prepare regular reports on outreach activity, sponsorship pipeline, donor engagement, and fundraising results.


• Schedule requested meetings, maintain follow-up calendars, and coordinate communications with prospective and existing partners.


• Assist with contribution tracking, invoicing, payment follow-up, and reconciliation in coordination with finance staff.


• Ensure timely completion of administrative tasks and accurate documentation of fundraising activities.

Qualifications and Requirements

• An associate or bachelor's degree in business, marketing, communications, public relations, or a related field is preferred.


• One to two years of relevant experience in sales, fundraising, donor relations, sponsorship development, is preferred.


• Exemplary verbal, interpersonal and presentation skills.


• Strong attention to detail, and time management.


• Proficiency in Microsoft Office, Google Workspace, spreadsheets, and CRM or donor management systems.


• Ability to manage multiple projects, meet deadlines, and work both independently and as part of a team.


• Willingness to attend occasional evening and weekend fundraising events, as required.


• A genuine commitment to the organization's mission and community impact


• Sponsorship prospecting and donor engagement


• Professionalism, discretion, and ethical conduct


• This position is required to be in office daily