Sales Assistant to Partner

davidzwirnergallery; New York (NY); On-site; USD 83,000 - 90,000; Full time

Benefits offered by this job

Health insurance

PTO

401k

Commuter benefits

Job summary

David Zwirner invites applications for a Sales Assistant to Partner in New York. The role coordinates all sales administration, liaises with the accounting team to create invoice paperwork, and supports the Partner with calendar management, travel, and client communications.

You will work closely with artists, clients, and multiple gallery departments, handling post-sale services, offers, and follow-ups, with opportunities to contribute to sales strategy and exhibitions.

Qualifications

• 2-3 years in an assistant or administrative support role at a gallery.
• Experience supporting senior leadership with calendar management and travel itineraries.
• Detail-oriented with experience in managing upwards.
• Strong multitasking skills with the ability to prioritize and anticipate needs.
• Strong written and verbal communication skills with the ability to work cross-departmentally.
• Passion for and knowledge of contemporary art.
• A deep commitment to fostering meaningful relationships with artists, with a minimum two-year tenure expected.

Responsibilities

• Coordinate all sales administration, including liaising with the accounting team to create invoice paperwork.
• Work closely with artists and clients; manage inventory, internal exhibitions, and administrative tasks.
• Occasionally support the Partner in sales-related tasks, including sending offers and liaising with and following up with clients.
• Manage and maintain the day-to-day calendar, travel, and itineraries.
• Responsible for organizing the Partner's inbox and staying on top of all communication requests.
• Work closely with the Partner and additional sales assistants on all relevant tasks.
• Provide administrative support to the Partner, while strategically managing their time and travel.
• Support the Partner and other team members with sales strategy.
• Liaise frequently with multiple departments within the gallery, including but not limited to: Registration, Research, Client Development, Digital, Marketing.
• Manage all Post-Sale services for clients, including sending invoices, tracking payments, and general follow-up.
• Assist in drafting and monitoring any correspondence on behalf of the Partner.

Skills

Administrative support

Calendar management

Travel coordination

Cross-department communication

Art knowledge

Job description

David Zwirner has galleries in New York, Los Angeles, London, Paris, and Hong Kong, and represents more than eighty artists, estates, and foundations. Beyond its global exhibition program, the gallery is also active across publishing, print editions, podcasts, artist projects, and advisory services, offering team members exposure to the full breadth of its work.

Who will work well with us:

The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn.

We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

Sales Assistant to Partner | $60k paid hourly, overtime eligible

• Coordinate all sales administration, including liaising with the accounting team to create invoice paperwork.
• Work closely with artists and clients; manage inventory, internal exhibitions, and administrative tasks.
• Occasionally support the Partner in sales-related tasks, including sending offers and liaising with and following up with clients.
• Manage and maintain the day-to-day calendar, travel, and itineraries.
• Responsible for organizing the Partner's inbox and staying on top of all communication requests.

What you'll do:

• Work closely with the Partner and additional sales assistants on all relevant tasks.
• Provide administrative support to the Partner, while strategically managing their time and travel.
• Support the Partner and other team members with sales strategy.
• Liaise frequently with multiple departments within the gallery, including but not limited to: Registration, Research, Client Development, Digital, Marketing.
• Manage all Post-Sale services for clients, including sending invoices, tracking payments, and general follow-up.
• Assist in drafting and monitoring any correspondence on behalf of the Partner.

What we would like you to have:

• 2-3 years in an assistant or administrative support role at a gallery.
• Experience supporting senior leadership with calendar management and travel itineraries.
• Detail-oriented with experience in managing upwards.
• Strong multitasking skills with the ability to prioritize and anticipate needs.
• Strong written and verbal communication skills with the ability to work cross-departmentally.
• Passion for and knowledge of contemporary art.
• A deep commitment to fostering meaningful relationships with artists, with a minimum two-year tenure expected.

What you will love about David Zwirner:

• Access to the program : Invitations to exhibition previews, book signings, talks, and walkthroughs with gallery artists, estates, curators, and scholars, both at the gallery and off-site.
• Health and wellbeing : Medical, dental, and vision coverage for employees and their families.
• Time off : Generous PTO and leave, as well as Summer Fridays.
• Financial benefits : A 401(k) with automatic employer contributions.
• Additional benefits: Commuter, Flexible Spending Accounts and fitness benefits.
• Cultural memberships : Corporate memberships to a range of local museums.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.