Art Gallery Sales Assistant to Partner

davidzwirnergallery; New York (NY); On-site; USD 83,000 - 90,000; Full time

Benefits offered by this job

Health insurance

PTO

401k

Commuter benefits

Job summary

David Zwirner invites applications for a Sales Assistant to Partner in New York. The role coordinates all sales administration, liaises with the accounting team to create invoice paperwork, and supports the Partner with calendar management, travel, and client communications.

You will work closely with artists, clients, and multiple gallery departments, handling post-sale services, offers, and follow-ups, with opportunities to contribute to sales strategy and exhibitions.

Qualifications

• 2-3 years in an assistant or administrative support role at a gallery.
• Experience supporting senior leadership with calendar management and travel itineraries.
• Detail-oriented with experience in managing upwards.
• Strong multitasking skills with the ability to prioritize and anticipate needs.
• Strong written and verbal communication skills with the ability to work cross-departmentally.
• Passion for and knowledge of contemporary art.
• A deep commitment to fostering meaningful relationships with artists, with a minimum two-year tenure expected.

Responsibilities

• Coordinate all sales administration, including liaising with the accounting team to create invoice paperwork.
• Work closely with artists and clients; manage inventory, internal exhibitions, and administrative tasks.
• Occasionally support the Partner in sales-related tasks, including sending offers and liaising with and following up with clients.
• Manage and maintain the day-to-day calendar, travel, and itineraries.
• Responsible for organizing the Partner's inbox and staying on top of all communication requests.
• Work closely with the Partner and additional sales assistants on all relevant tasks.
• Provide administrative support to the Partner, while strategically managing their time and travel.
• Support the Partner and other team members with sales strategy.
• Liaise frequently with multiple departments within the gallery, including but not limited to: Registration, Research, Client Development, Digital, Marketing.
• Manage all Post-Sale services for clients, including sending invoices, tracking payments, and general follow-up.
• Assist in drafting and monitoring any correspondence on behalf of the Partner.

Skills

Administrative support

Calendar management

Travel coordination

Cross-department communication

Art knowledge

Job description

David Zwirner invites applications for a Sales Assistant to Partner in New York. The role coordinates all sales administration, liaises with the accounting team to create invoice paperwork, and supports the Partner with calendar management, travel, and client communications.

You will work closely with artists, clients, and multiple gallery departments, handling post-sale services, offers, and follow-ups, with opportunities to contribute to sales strategy and exhibitions.