Sales Assistant

FHLB Des Moines; Town of Florida (NY); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Benefits information

Job summary

Sysco is seeking a Sales Assistant to provide administrative support to the DON sales force, including preparing quotes, order research, and data maintenance. The role requires 2+ years of admin support with strong customer service, SAP knowledge, and proficiency in Word and Excel.

The position involves coordinating with sales reps, handling orders, and assisting in pre-packs and installations. Ideal candidates hold a high school diploma or equivalent, with preferred associates degree and SAP

Qualifications

• High School Diploma or equivalent and 2+ years administrative support with strong customer service experience.
• Working knowledge of SAP & intermediate proficiency of Word and Excel.
• Preferred: Associate degree, experience in food service industry in Sales or Corporate office and intermediate SAP experience.

Responsibilities

• Coordinate logistics with regard to new customer roll-outs, openings, and product roll-outs with both internal and external customers.
• Communicate with Sales Representatives status of orders including sales, returns, and credit issues.
• Keep District Sales Manager informed about issues within area of assigned responsibility and escalate issues beyond scope of authority to the appropriate party.
• Prepare quotes, customer order guides, and other forms of reports as required.
• Ensure that databases are maintained, utilized, and updated to provide essential data to all Don users.
• Request literature and samples from manufacturers.
• Complete Factory Direct Order follow-up to include requesting Proof-of-Deliveries from manufacturers and secures “pro” number from factories to track deliveries as needed.
• Make select customer calls on re-supply business.
• Assist in the coordination and communication of pre-packs, new installations, and other major sales assignments by monitoring orders from inception to completion.
• Check in pre-packs on site at customer openings as needed.
• Troubleshoot and resolve internal and external customer issues.
• Manage, research and process correspondence from customers and account managers to determine customer needs.
• Work with manufacturers and vendor representatives to ascertain product availability, obtain pricing literature, lead times, and shipping information.
• Prepare formal quotations for customers including specification sheets and freight charges using the DON Auto Quote System or MS Excel.
• Process stock and non-stock orders, work with Purchasing to ensure correct delivery time, and follow up with factory on progress of orders to obtain shipping information.
• Responsible for processing returns, obtaining return approvals , and following up to ensure proper processing and pick up of all RAs.
• Successfully navigate and effectively utilize Salesi, Info Builder, Don quote 360 and other sales tools available to DON sales support staff.
• Communicate with Sales and customers to obtain and process orders within appropriate programs.
• Provide documents, reports, and comparisons as directed by sales and sales management.
• Retrieve messages via voice and e-mail as required and responds within established time frames.
• Assist Sales and Sales Management with administrative duties.
• Coordinate vendor contract set-up and maintenance.
• Perform other duties as assigned.

Skills

Customer service

Administrative support

Multitask

Education

High School Diploma or equivalent

Associate degree

Tools

SAP

Word

Excel

Job description

## Sales AssistantApplylocations: Edward Don & Company - Miramar - FLtime type: Full timeposted on: Posted Todayjob requisition id: R259561**Company:**US0670 Edward Don**Sales Territory:**None**Zip Code:**33025**Travel Percentage:**0**COMPENSATION** **INFORMATION:**N/AThe pay range provided is not indicative of Sysco’s actual pay range but is merely algorithmic and provided for generalized comparison. Factors that may be used to determine rate of pay include specific skills, work location, work experience and other individualized factors**SUMMARY**Responsible for the overall administrative support of assigned DON Sales force staff. This position provides quotes, completes research on orders, utilizes company systems, and communicates with internal and external customers while providing an exceptional level of service.**KNOWLEDGE, SKILLS, AND ABILITIES****Required:*** High School Diploma or equivalent and 2+ year administrative support with strong customer service experience.* Working knowledge of SAP & intermediate proficiency of Word and Excel* Strong analytical, organizational skills and the ability to problem solve, multitask, prioritize and work independently.* Excellent communication and time management skills.**Preferred:*** Associate degree, experience in food service industry in Sales or Corporate office and intermediate SAP experience.**ESSENTIAL DUTIES*** Coordinate logistics with regard to new customer roll-outs, openings, and product roll-outs with both internal and external customers.* Communicate with Sales Representative(s) status of orders including sales, returns, and credit issues.* Keep District Sales Manager informed about issues within area of assigned responsibility and escalates issues beyond scope of authority to the appropriate party.* Prepare quotes, customer order guides, and other forms of reports as required.* Ensure that databases are maintained, utilized, and updated to provide essential data to all Don users.* Request literature and samples from manufacturers.* Complete Factory Direct Order follow-up to include requesting Proof-of-Deliveries from manufacturers and secures “pro” number from factories to track deliveries as needed.* Make select customer calls on re-supply business.* Assist in the coordination and communication of pre-packs, new installations, and other major sales assignments by monitoring orders from inception to completion.* Check in pre-packs on site at customer openings as needed.* Troubleshoot and resolve internal and external customer issues.* Manage, research and process correspondence from customers and account managers to determine customer needs.* Work with manufacturers and vendor representatives to ascertain product availability, obtain pricing literature, lead times, and shipping information.* Prepare formal quotations for customers including specification sheets and freight charges using the DON Auto Quote System or MS Excel.* Process stock and non-stock orders, work with Purchasing to ensure correct delivery time, and follow up with factory on progress of orders to obtain shipping information.* Responsible for processing returns, obtaining return approvals , and following up to ensure proper processing and pick up of all RAs.* Successfully navigate and effectively utilize Salesi, Info Builder, Don quote 360 and other sales tools available to DON sales support staff.* Communicate with Sales and customers to obtain and process orders within appropriate programs.* Provide documents, reports, and comparisons as directed by sales and sales management.* Retrieve messages via voice and e-mail as required and responds within established time frames.* Assist Sales and Sales Management with administrative duties.* Coordinate vendor contract set-up and maintenance.* Perform other duties as assigned.#LI-EJ1**BENEFITS INFORMATION:**For information on Sysco’s Benefits, please visit https://SyscoBenefits.com**OVERVIEW:**Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations. We’re looking for talented, hard-working individuals to join our team. Come grow with us and let us show you why Sysco is at the heart of food and service.**AFFIRMATIVE ACTION STATEMENT:**Applicants must be currently authorized to work in the United States.We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.This opportunity is available through Sysco Corporation, its subsidiaries and affiliates.