Sales and Project Coordinator

The Virtual Marketing Directors; Indianapolis (IN); Hybrid; USD 40,000 - 55,000; Full time

Job summary

A leading company is seeking a proactive and organized Sales and Project Coordinator to drive client success. This role merges project management and sales activities, ideal for someone who enjoys helping clients and building strong relationships. The position offers a mix of remote work and weekly team meetings, fostering a collaborative and growth-minded culture.

Benefits

Flexible working hours

Growth opportunities within the company

Collaborative culture

Qualifications

• 1–3 years of experience in project coordination, client success, or marketing support.
• Strong communication skills for Zoom and video meetings.
• Technologically savvy with basic experience in CMS and CRM tools.

Responsibilities

• Guide new clients through project onboarding and setup.
• Conduct outbound prospecting and manage CRM records.
• Attend weekly in-person team meetings.

Skills

Communication

Organization

Problem Solving

Sales Support

Education

Bachelor's degree or relevant experience

Tools

CRM tools

CMS platforms

Google Analytics

Job description

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Founder at The Virtual Marketing Directors

We seek a proactive, organized, growth-minded Sales & Project Coordinator to help drive client success and business growth. This role blends project management and sales activities — perfect for someone who loves helping clients win, enjoys technology, and thrives on building strong relationships. This is a primarily remote position with required in-person weekly team meetings.

Sales & Project CoordinatorPosition Summary

We seek a proactive, organized, growth-minded Sales & Project Coordinator to help drive client success and business growth. This role blends project management and sales activities — perfect for someone who loves helping clients win, enjoys technology, and thrives on building strong relationships. This is a primarily remote position with required in-person weekly team meetings.

Key ResponsibilitiesProject Management (40%)

• Guide new clients through project onboarding and initial setup.
• Build clear project portfolios outlining client needs, goals, and deliverables.
• Forward project portfolios to the development team for digital asset creation.
• Occasionally update client websites (basic edits, content updates, SEO tweaks).
• Maintain internal documentation and process clarity.

Sales Support (40%)

• Conduct outbound prospecting (email, LinkedIn, light calling).
• Respond to inbound leads and pre-qualify prospects.
• Host Zoom discovery calls with prospective clients.
• Represent the company at in-person networking events and community functions.
• Manage CRM records, proposals, follow-ups, and scheduling.
• Attend local networking events.

Administrative (10%)

• Update systems and data metrics
• Manage client accounts receivable
• Maintain company manuals

Growth (10%)

• Explore new software systems
• Read and build leadership skills
• Learn to manage a team
• Mentor under the current leadership

You Are a Great Fit If You Match Our Core Values:

• Customer First: You love helping clients win and exceed expectations.
• Solution-Driven: You find creative ways to solve client and sales challenges.
• Growth Mindset: You are eager to learn, especially about new technology like AI tools.
• Win Together: You believe company and client success go hand-in-hand.
• Integrity Always: You act with honesty, responsibility, and professionalism.

Required Skills and Experience

• 1–3 years of experience in project coordination, client success, marketing support, or sales assistant roles.
• Strong communication skills — especially for Zoom and video meetings.
• Highly organized — able to manage multiple clients, conversations, and deadlines.
• Comfortable attending networking events and weekly in-person meetings.
• Technologically savvy — basic experience with CMS platforms (e.g., WordPress, Webflow) and CRM tools.

Tools and Software We Use

• WordPress (Elementor)
• SiteJet
• Slack
• Coda
• Go High Level
• Kit (formerly ConvertKit)
• SEO tools
• Google Analytics
• Ubbersuggest
• Instantly
• Canva
• ChatGPT

Bonus Points For

• Basic web design or SEO experience.
• Familiarity with the StoryBrand framework (or willingness to learn).
• Interest or experience with AI tools (e.g., ChatGPT, content AI, marketing automation).

Compensation

• Salary: $40,000 annually plus commissions for closed sales.
• This is an exempt position with regard to overtime.

Work Environment and Benefits

• Mostly remote work with one required weekly in-person team meeting (must be local to Indianapolis).
• Flexible working hours.
• Remote work environment.
• Growth and advancement opportunities within the company.
• Collaborative, fast-moving, and growth-minded culture.
  

Performance Metrics

To ensure every team member has the opportunity to succeed and thrive, performance will be evaluated based on:

• Alignment with Core Values: Customer First, Solution-Driven, Growth Mindset, Win Together, Integrity Always.
• Client project delivery timelines and client satisfaction scores.
• Number of qualified leads generated and supported through the sales process.
• CRM accuracy and timely communication follow-ups.
• Active participation in weekly team meetings and networking events.
• Commitment to continuous learning and process improvement.

How to Apply

Please go to https://www.virtualmarketingdirectors.com/careers and complete the application.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Project Management and Information Technology

• Industries

  Advertising Services

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