Sales and Operational Support Specialist

Pflow Industries; Milwaukee (WI); On-site; USD 60,000 - 75,000; Full time

Job summary

PFlow Industries, a 100% employee-owned manufacturer, invites you to join our Cartveyor team in Milwaukee, WI. You will manage customer inquiries, produce quotations, process orders, and coordinate with engineering and support to ensure rapid, accurate responses and exceptional service.

We value problem-solving, clear communication, and a proactive, cross-functional approach to delivering top-tier customer experiences.

Qualifications

• Excellent problem-solving skills and the ability to develop, implement and communicate practical solutions.
• Excellent communication skills to relay information professionally to all levels of management and customers.
• Advanced Microsoft Office and Power BI skills; ability to learn M2K ERP software.

Responsibilities

• Leads communication with customers and internal teams, providing assistance and problem resolution.
• Manages a high volume of incoming calls and emails from customers, dealers, installers and end-users for parts for PFlow Cartveyor equipment.
• Generates detailed quotations, processes sales orders and provides frontline support to customers.

Skills

Time management

Multitasking

Independent work

Customer focus

Diplomacy

Problem solving

Communication

Attention to detail

Tools

Microsoft Office

Power BI

M2K ERP

Job description

• Employee Type Exempt

Description

Job Summary

At PFlow Industries, you won’t just be another employee—you’ll be an employee-owner shaping our future. As a 100% employee-owned, industry-leading manufacturer, every team member has a voice, a stake, and a reason to be proud of the work we do. We’re a growing, multi-year Top Workplace Winner with a strong, family-oriented culture where people support one another and succeed together. If you thrive on variety, enjoy problem-solving, and want to be part of a winning team that truly values its people, this is your opportunity to grow your career and make an impact.

Skills Needed:

• Strong time management and organizational skills combined with detail orientation and a high degree of accuracy in all tasks.
• Ability to handle multiple competing priorities, work under pressure and meet deadlines while producing accurate, high-quality work.
• Self-motivation and the ability to work independently and as part of a project team
• A “can do” attitude with a willingness and ability to exceed customer expectations.
• Ability to exercise diplomacy and tact in all verbal and written communications.
• Excellent problem-solving skills and the ability and desire to develop, implement and communicate practical solutions.
• Excellent communication skills to effectively relay verbal and written information in a professional manner to all levels of management, all departments and customers.
• Ability to exercise diplomacy and tact in all verbal and written communications.

Role & Responsibilities:

• Leads communication with customers and internal teams, providing assistance and problem resolution.
• Manages a high volume of incoming calls and emails from customers, dealers, installers and end-users regarding parts needed to repair or maintain the full range of PFlow Cartveyor equipment. Must respond to all inquiries in a timely manner that meets or exceeds the customer service response standards set for the Cartveyor Business Unit.
• Generates detailed quotations, processes sales orders and provides comprehensive frontline support to PFlow customers by managing requests from initial inquiry to completion ensuring customer satisfaction.
• Initiates and manages Case ID’s, warranties and RMAs (Return Material Authorizations) in M2K system.
• Provides proactive tracking information and updates to customers.
• Researches and identifies parts needs independently by locating drawings, manuals, part numbers and consulting with Technical Support Advisors or Engineering, as needed.
• Resolves product or service issues promptly and independently by clarifying the customer’s concern, determining root cause, explaining resolution steps, expediting the correction and managing through to resolution.
• Escalates critical internal and external customer issues to Cartveryor leadership in a timely manner.
• Identifies continuous process improvement opportunities.
• Collaborates with internal departments to generate detailed quotations for field repairs and equipment upgrades.
• Builds cross-departmental working relationships through open and timely communication and collaboration to resolve issues and deliver an exceptional customer experience.
• Maintains a strong working knowledge of PFlow Industries‘ procedures, processes, products and pricing strategies to ensure compliance.
• Follows all documentation procedures to ensure customer information is saved in a central location and easily accessible to ensure timely responses in accordance with required procedures.
• Assists with accounts receivable collections when needed.
• Assists in leading Cartveyor sales, service and operational business unit project management initiatives.
• Assists Cartveyor Materials Manager with material planning process execution and project implementations.

Job Requirements

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Excellent problem-solving skills and the ability and desire to develop, implement and communicate practical solutions.
• Excellent communication skills to effectively relay verbal and written information in a professional manner to all levels of management, all departments and customers.
• Advanced Microsoft Office and application skills (Word, Excel, PowerPoint, Outlook, Teams, Power BI, etc.).
• Ability to learn and develop proficiency in M2K ERP software.
• Basic math skills.
• Ability to read equipment manuals and engineering drawings is a plus.
• Strong technical background with knowledge of mechanical, hydraulic and electrical systems as well as VFDs (Variable Frequency Drives) is a plus.

Office Physical Demands

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations will be provided, in accordance with applicable laws, to enable qualified individuals with disabilities to perform these essential functions.

• Physical Requirements: Prolonged periods of sitting and working at a work station. Occasional standing, walking, bending,