Sales and Marketing Coordinator

Sotalent; Carlsbad (CA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Opportunities for professional develop

Career progression

Collaborative working environment

Training and professional development

Job summary

Sotalent is seeking a Sales & Marketing Coordinator in Carlsbad, CA. The role focuses on supporting business development, client relationships and executive administration, working closely with senior leadership to identify opportunities and coordinate events.

Ideal candidates will have 2+ years of experience, strong communication, organisational skills and proficiency with CRM systems and MS Office. This on-site role offers growth in a dynamic construction and property services environment.

Qualifications

• 2+ years in sales support, marketing, business development, or executive administration.
• Strong interpersonal, networking and relationship-building skills.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Manage communications with prospective and existing clients.
• Track sales leads and client interactions using CRM and other systems.
• Research and identify new business development opportunities.
• Coordinate follow-up activities and maintain client relationships.
• Support marketing, networking and business development initiatives.
• Assist with strategies to increase brand awareness and generate opportunities.
• Draft, review and coordinate professional correspondence for senior leadership.
• Manage inquiries and ensure timely responses.
• Maintain communication with clients, vendors and industry partners.

Skills

Interpersonal skills

Networking

Communication

Organization

Multi-tasking

Tools

CRM systems

Microsoft Office

Job description

Location: Carlsbad, California, United States

Industry: Construction & Property Services

Employment Type: Full-Time

Compensation: $22–$28 per hour

Experience: 2+ years

About the Role

A growing construction and property services organisation is seeking a highly organised, professional and outgoing Sales & Marketing Coordinator to support business development, client relationship management, networking initiatives and executive-level administration.

Working closely with senior leadership, this role will help identify new business opportunities, strengthen relationships with clients and industry partners, coordinate meetings and events, and support marketing and business development activities that contribute to continued growth.

Key Responsibilities

Sales & Business Development

• Manage communications with prospective and existing clients.
• Track sales leads, opportunities and client interactions using CRM and other business systems.
• Research and identify new business development opportunities.
• Coordinate follow-up activities and maintain strong client relationships.
• Support marketing, networking and business development initiatives.
• Assist with strategies designed to increase brand awareness and generate new opportunities.

Communication & Executive Support

• Draft, review and coordinate professional correspondence on behalf of senior leadership.
• Manage incoming enquiries and ensure timely responses.
• Maintain effective communication with clients, vendors and industry partners.
• Provide executive-level administrative support as required.

Meetings & Calendar Management

• Manage senior leadership calendars, including appointments, meetings and networking events.
• Coordinate meetings with internal teams, clients and external stakeholders.
• Prepare agendas, presentations and meeting materials.
• Attend meetings when required and document minutes and follow-up actions.
• Track outstanding actions to ensure timely completion.

Research & Reporting

• Research potential projects, market opportunities and industry initiatives.
• Identify business development opportunities within construction, reconstruction, compliance and related markets.
• Compile research and prepare reports, summaries and presentations for leadership.
• Monitor industry trends and identify opportunities for growth and strategic partnerships.

Networking & Events

• Represent the organisation at networking events, industry associations and professional organisations.
• Build and maintain relationships with industry contacts, referral partners and prospective clients.
• Assist with planning and coordinating conferences, seminars, client events and company functions.
• Manage event logistics and support successful execution.

Confidentiality & Administration

• Handle confidential business and client information with discretion.
• Maintain compliance with company policies relating to confidentiality and data privacy.
• Provide additional administrative and operational support to senior leadership as required.

Requirements

• 2+ years of experience in sales support, marketing, business development, executive administration or a related field.
• Strong interpersonal, networking and relationship-building skills.
• Excellent written and verbal communication skills.
• Highly organised with strong attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office, CRM systems and business communication tools.
• Professional and confident presence when interacting with clients, partners and industry contacts.
• Strong initiative and the ability to work independently.

Preferred Experience

• Background in construction, property management, restoration, engineering or a related industry.
• Experience coordinating events, client meetings and executive calendars.
• Familiarity with project research, proposals and business development processes.
• Experience working directly with senior executives or business leaders.
• $22–$28 per hour, depending on experience and qualifications.
• Opportunities for professional development and career progression.
• Collaborative and supportive working environment.
• Training and professional development opportunities.
• Opportunity to work closely with senior leadership and contribute directly to business growth.