Sales Administrator - Marriott DFW Airport Hotel

Remington Hotels; Irving (TX); On-site; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive administrative assistant to support multiple departments in a fast-paced environment. This role involves managing calendars, organizing meetings, and coordinating travel arrangements while ensuring high-quality communication and organization. The ideal candidate will possess strong attention to detail, excellent interpersonal skills, and the ability to thrive under pressure. Join a dynamic team where your contributions will directly impact the efficiency and success of operations. If you are eager to learn and grow in a supportive atmosphere, this opportunity could be the perfect fit for you.

Qualifications

• 2-3 years of administrative assistant experience preferred.
• Strong organizational skills and ability to manage multiple tasks.

Responsibilities

• Manage calendars and organize meetings with expert judgment.
• Coordinate travel arrangements and manage expense reports.

Skills

Attention to detail

Initiative

Problem-solving

Interpersonal skills

Communication skills

Confidentiality

Time management

Education

Bachelor's degree

Associate's degree

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

SharePoint

Payroll systems

HR systems

Job description

Description

What you get to do: We're looking for a go-getter who can seamlessly integrate in our world, is eager to learn about the business, and can efficiently support the needs of our departments. We are looking for someone who has a great attention to detail, takes initiative, and enjoys the challenges of working in a fast-paced office environment.

Your day-to-day:

• Manage calendars and proactively organize time as required using expert judgment and discretion.
• Arrange ongoing/recurring as well as ad hoc meetings and conference calls.
• Schedule conference rooms, set up audio visual or on-line meeting tools, order meals if needed, and overall event coordination.
• Coordinate and ensure meeting logistics are in place.
• Create systems to help manage priority issues and timely deadlines through email management and support or other practices.
• Refer or delegate business issues or questions to others for resolution on behalf of the team. Follow up to ensure issue or question resolution.
• Track action items using a follow-up system, tool, or process, communicate and report on status.
• Manage travel arrangements, including booking air or ground transportation, hotel accommodations, providing travel support as needed including adjustments to itineraries, shipping of materials, and other on-the-fly needs.
• Compose, proofread, edit, and format written correspondence, agendas, and documents.
• Manage and process invoices and purchase orders; follow through on all invoices to ensure approvals and checks are cut in a timely manner, and supporting monthly team budget reconciliation processes as necessary.
• Assist with special projects on an as-needed basis, including managing and tracking projects.
• Assist with the creation of vendor contracts and distributing final contracts to involved parties.
• Prepare and manage expense reports.

Qualifications:

• Minimum of 2-3 years administrative assistant experience, preferably supporting more than one person.
• Demonstrated ability to build long-standing professional relationships.
• Expert at managing email and conducting research online and presenting in an organized fashion.
• Advanced skills in the use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) as well as working knowledge with specific applications such as payroll, HR systems, and SharePoint.
• Ability to quickly reprioritize and shift gears to react to an ever-changing environment.
• Comfort with ambiguity and ability to think on your feet. Proactive and resourceful in solving problems.
• Strong follow-up skills are essential.
• Ability to work independently and as a team member.
• Ability to follow through on completion of tasks and responsibilities with a high degree of quality control; ability to manage up to supervisors.
• Ability to maintain a high level of confidentiality.
• Must be fun and professional and demonstrate excellent interpersonal and communication skills.
• Bachelor's or Associate's degree preferred.