Sales Administrator & Accounting Clerk

Professional Business Systems Inc; Rogers (AR); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in technology services seeks a Sales Administrator & Accounting Clerk in Rogers, AR. This dual-role position involves supporting the sales team while maintaining financial records efficiently. Ideal candidates will thrive in a detail-oriented environment and possess strong multitasking abilities. Excellent communication skills are essential, along with proficiency in accounting software and Microsoft Office Suite. Join the team to contribute to robust operations and customer satisfaction.

Benefits

Comprehensive benefits package including health, dental, and vision insurance

401(k) retirement plan with company matching

Paid time off and holidays

Qualifications

• 2+ years of experience in administrative support or accounting required.
• High accuracy in data entry essential.
• Experience in equipment leasing or similar industry preferred.

Responsibilities

• Prepare lease agreements, contracts, and customer documentation.
• Process accounts receivable for lease payments and service contracts.
• Assist with month-end closing procedures and financial reporting.

Skills

Attention to detail

Organizational skills

Customer service orientation

Multitasking

Communication skills

Education

High school diploma or equivalent

Associate's degree in business or Accounting

Tools

Microsoft Office Suite

Accounting software (QuickBooks, Sage)

CRM systems (Salesforce, HubSpot)

Job description

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A transformational people leader with 18+ years of valuable experience in talent acquisition, delivery and people operations.

Position: Sales Administrator & Accounting Clerk

Location: Rogers, Arkansas

Hours of Operation: Monday – Friday; 8:00AM – 5:00PM

We are seeking a detail-oriented Sales Administration & Accounting Clerk to support our sales team and maintain accurate financial records. This dual-role position requires strong organizational skills, attention to detail, and the ability to manage both customer-facing sales support and back-office accounting functions.

Reports to: Sales Administration Manager and works closely with the Controller, providing support to both departments as needed.

• Prepare lease agreements, contracts, and customer documentation
• Coordinate equipment delivery schedules with vendors and customers
• Maintain customer database and sales records in CRM system
• Generate sales reports, proposals, and lease quotations
• Support sales team with customer communications and follow-up activities
• Handle customer inquiries regarding lease terms, equipment specifications, and service issues
• Assist with trade-in evaluations and equipment return processing
• Coordinate with technical support team for equipment installations and maintenance scheduling
• Process accounts receivable for lease payments and service contracts
• Reconcile customer payments and maintain aging reports
• Prepare monthly billing statements
• Handle vendor invoicing for equipment purchases and maintenance contracts
• Assist with month-end closing procedures and financial reporting
• Maintain fixed asset records for leased equipment inventory
• Support collections efforts for past-due accounts
• Process expense reports and maintain petty cash records

Required Qualifications

• High school diploma or equivalent; Associate's degree in business, Accounting, or related field preferred
• 2+ years of experience in administrative support, accounting, or sales operations
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Experience with accounting software (QuickBooks, Sage, or similar)
• Strong data entry skills with high accuracy
• Excellent written and verbal communication skills
• Ability to multitask and prioritize in a fast-paced environment
• Customer service orientation with professional phone manner

Preferred Qualifications

• Experience in equipment leasing, financing, or related industry
• Familiarity with CRM systems (Salesforce, HubSpot, etc.)
• Basic understanding of lease accounting principles
• Knowledge of copier/printer industry terminology and products
• Competitive salary commensurate with experience
• Comprehensive benefits package including health, dental, and vision insurance
• 401(k) retirement plan with company matching
• Paid time off and holidays
• Collaborative and supportive work environment

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing, Administrative, and Sales

• Industries

  Technology, Information and Media, Professional Services, and Printing Services

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