Sales Administrator

UBEO Business Services; Newport News (VA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Medical/Dental/Vision

HRA options

Life & AD&D insurance

FSAs/HSAs

Voluntary coverages

Pet Insurance

Pre-paid legal

401(k) with Match

Paid leave

Job summary

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Branch Sales Administrator in the Newport News area. The role focuses on supporting the sales team with clerical tasks and ensuring accurate paperwork.

The candidate will coordinate with back office, processors, and customers, coordinate order packets, and help with events to showcase products. AHS diploma or GED and strong MS Office/ERP experience are preferred.

Qualifications

• HS Diploma or GED required.
• Excellent communication and attention to detail.
• Experience with ERP systems is a plus.

Responsibilities

• Provide administrative support to the sales team.
• Liaise between sales teams and back office.
• Ensure clean order packets are submitted.
• Generate orders and paperwork for equipment relocation.
• Obtain buyouts and credit approvals as requested.
• Communicate with Order Processors on order status.
• Assist with open house events and product shows.
• Perform other duties as assigned.

Skills

Attention to detail

Strong communication

Multitasking

Time management

Education

High School Diploma or GED

Tools

MS Office

E-Automate ERP

ECM/Workflow software

Job description

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Branch Sales Administrator.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Xerox, Ricoh, Canon and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

The primary responsibilities of this position is as follows:

Purpose

The position is responsible for providing administrative support to the Sales team.

Responsibilities

The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

• Provides administrative and clerical support to sales professionals
• Liaison between sales teams and back office teams
• Ensures clean order packets are being submitted
• Generate “orders” and paperwork for picking up and relocating equipment at customer sites
• Obtain buyouts and credit approvals as requested from sales team
• Communicate with Order Processors regarding the status of open sales orders
• Help with open house events and product shows
• Other duties as assigned

Job Related Dimensions

• Strong attention to detail
• Strong communication skills – both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook)
• Proficiency in E-Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in fast paced environment with time sensitive deadlines

Qualifications

• HS Diploma or GED

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time
• Ability to talk on the phone and work with various computer tools and applications
• Ability to type and compose written communication in various forms
• Ability to lift 20+lbs on occasion
• Ability to work in fast paced environment

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.