Sales Administrator

Centric Business Systems - powered by UBEO; Newport News (VA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision plans

401(k) with company match

Life and AD&D insurance

Job summary

UBEO Business Services is seeking a Branch Sales Administrator to support the sales team with clerical and administrative tasks. This role involves handling order packets, document scanning, and coordinating with back-office staff to keep sales flowing smoothly.

Ideal candidates will have a HS diploma, strong attention to detail, and proficiency in MS Office and ERP systems. A fast-paced environment with deadlines requires excellent multitasking abilities and clear communication.

Qualifications

• Strong attention to detail and clear communication.
• Proficiency with MS Office (Excel, Word, Outlook).
• Experience with E-Automate or similar ERP systems.
• Familiarity with ECM/Workflow software.

Responsibilities

• Provide administrative support to the sales team.
• Review order packets and scan/index required documents.
• Liaise between sales and back-office teams.
• Generate orders and paperwork for equipment pick-up/relocation.
• Obtain buyouts and credit approvals as requested by sales.
• Communicate with Order Processors on open orders.
• Assist with open houses and product shows.
• Other duties as assigned.

Skills

Strong attention to detail

Strong communication skills

Multitasking

Ability to work in fast-paced env

Education

HS Diploma or GED

Tools

MS Office

E-Automate

ECM/Workflow software

Job description

UBEO Business Services, the premier provider of business technology products and services, is seeking to hire a Branch Sales Administrator.

UBEO is a distributor/servicer of document equipment and software solutions. Primary products include Xerox, Ricoh, Canon and Konica Minolta multi-functional equipment and Kyocera printers. UBEO specializes in electronic document management software and integrations.

The primary responsibilities of this position is as follows:

Purpose

The position is responsible for providing administrative support to the Sales team.

Responsibilities

The Sales Administrator provides administrative support to the sales team, reviews order packets, scans/indexes required documents into workflow and performs other clerical functions.

• Provides administrative and clerical support to sales professionals
• Liaison between sales teams and back office teams
• Ensures clean order packets are being submitted
• Generate “orders” and paperwork for picking up and relocating equipment at customer sites
• Obtain buyouts and credit approvals as requested from sales team
• Communicate with Order Processors regarding the status of open sales orders
• Help with open house events and product shows
• Other duties as assigned

Job Related Dimensions

• Strong attention to detail
• Strong communication skills – both verbal and written
• Proficiency in MS Office products (Excel, Word, MS Outlook)
• Proficiency in E-Automate or other similar ERP system
• Proficiency with ECM/Workflow software
• Ability to multitask
• Ability to work in fast paced environment with time sensitive deadlines

Qualifications

• HS Diploma or GED

Physical Demands & Work Environment

• Ability to sit at a desk for prolonged periods of time
• Ability to talk on the phone and work with various computer tools and applications
• Ability to type and compose written communication in various forms
• Ability to lift 20+lbs on occasion
• Ability to work in fast paced environment

UBEO offers a competitive compensation package. UBEO also offers an excellent benefits package which is a significant part of our employee's total compensation. We strive to provide a broad range of competitive benefits designed to meet your personal needs and priorities. Our comprehensive benefits package includes:

• Choice of medical, dental and vision plans that provide our employees and their families with high-quality healthcare, including orthodontia for both adults and child(ren)
• Generous Company Paid Health Reimbursement Account Options to defray deductible expenses
• Company paid life and accidental death and dismemberment insurance for you, your spouse and child(ren)
• Flexible Spending and Health Savings Account Options - Set aside pre-tax dollars to cover out-of-pocket expenses related to health or dependent care
• Voluntary coverages at low group rates including Aflac Insurance - In the event of death or disability, you can help protect your family against the loss of income with various types of insurance
• Pet Insurance, breathe easy knowing Nationwide has your pets covered
• Pre-paid legal coverage, access to experienced attorneys that can help you with any legal issue 24/7
• A generous wealth accumulation program will help you achieve financial security for retirement. We offer a 401(K) Plan w/ Match upon eligibility and Free Financial Counseling
• Generous vacation, holiday, and sick leave programs - as we believe that taking advantage of time away from work is essential for a well-balanced life

UBEO is an Equal Opportunity Employer and considers applicants for all positions without regard to age, sex, color, race, religion, national origin, disability, genetic information or predisposition, military/veteran status, citizenship status, marital status or any other group protected by applicable federal, state or local laws.