Sales Administrator

Industrial Air Flow Dynamics Inc.; Cleveland (TX); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Safe Harbor matching 401k plan

Basic Life & ADD

Voluntary Life and AD&D

Voluntary LTD

Vacation/PTO

Holiday Pay

Job summary

A leading engineering firm located in Cleveland, TX, is seeking a Sales Admin to support the sales team through preparation of bids and proposals. The ideal candidate will coordinate with various departments to assemble necessary documentation and ensure timely completion of submissions. This role requires strong communication skills, attention to detail, and proficiency in MS applications. The company offers a comprehensive benefits package including a 401k plan and vacation time.

Qualifications

• 1+ year experience in a sales process, assistant, or administration preferable.
• Excellent grammatical, proofreading, and editing abilities.
• Ability to communicate with various teams.

Responsibilities

• Act as the central point of contact on assigned proposals.
• Coordinate documentation for proposal submittals.
• Write portions of proposal responses to meet RFQ/RFP requirements.
• Ensure accurate quote flow and timely deliverables.
• Work under tight schedule constraints.

Skills

SalesForce.com

Communication skills

Attention to detail

Multitasking

Microsoft applications

Adobe proficiency

Education

Associate's degree in business

Job description

Industrial Air Flow Dynamics, Inc. is seeking a Sales Admin to join our team in The Woodlands, TX. This role is for someone who wants to have a key role supporting the sales team with proposals to win new business for the company.

As a Sales Admin, you will support the sales team by creating bid documentation, assembling portions of proposals, coordinating with other departments, and moving the documents to the sales team.

The Sales Admin will primarily interact with the Senior Sales Admin to assist with quotation assembly, as well as with the sales team to gather data from the field, assemble rough scope outlines on a Word document, process thermal imaging, and select the appropriate language for proposals.

Please note: this is not a sales position; there will be no interaction with clients or need to sell anything. This position is internal IAFD support to take the request from a client, shuffle and collect information, and present the sale team with a quotation.

With over 20 years of experience, Industrial Air Flow Dynamics is the premier field service group in the power generation industry and the leading provider of replacement expansion joint systems, penetration seal systems, and HRSG duct/liner replacement systems. We provide our power plant and utility customers with turn-key solutions driven by our engineering expertise.

Our engineering team diagnoses the root cause of the problem and improves the OEM design. Our manufacturing team builds the required products and our field services team completes the on-site installation.

Responsibilities

• Act as the central point of contact on assigned proposals.
• Coordinate with other departments across multiple business segments to request the documentation required for proposal/prequalification submittals (rate sheets, contract, schedule, safety, quality, etc.).
• Responsible for writing portions of proposal responses to meet RFQ/RFP requirements.
• Ensure that estimate details and takeoffs are accurate, complete, and reflect the actual requirements of the project.
• Responsible for the overall quote flow; accurately follow the quote processes.
• Ensure timely completion of multiple deliverables in a positive cooperative manner.
• Coordinate proposals from RFQ to final submittal.
• Work under tight schedule constraints to submit proposals and meet tight deadlines as needed.

Requirements

• Experience using SalesForce.com.
• Associate's degree from an accredited college or university, preferably in a business focus.
• Minimum 1 year experience with a sales process, assistant, or administration preferred.
• Superior verbal and written communication skills.
• Acute attention to detail in a professional atmosphere.
• Knowledge of sales process.
• Driven to succeed and take ownership of each project.
• Must be able to shift priorities and multitask as needed.
• Ability to communicate with sales, engineering, and field services.
• Excellent grammatical, proofreading, and editing abilities.
• Proficient in all Microsoft applications and Adobe.

Benefits

• Safe Harbor matching 401k plan
• Basic Life & ADD
• Voluntary Life and AD&D
• Voluntary LTD
• Vacation/PTO
• Holiday Pay

Must be willing to submit and pass a pre-employment drug screen/background check after the job offer.

Industrial Air Flow Dynamics Inc. is an Equal Opportunity Employer, and we encourage qualified females, minorities, veterans, and disabled persons to apply.