Sales Administrator

Trane Italia; Austin (TX); Hybrid; USD 59,512,000 - 110,606,000; Full time

Benefits offered by this job

Health insurance

401K match

Paid time off

Tuition assistance

Job summary

Trane Technologies is seeking a Sales Administrator to serve as the operational backbone of the sales organization, coordinating documentation and ensuring smooth fulfillment from proposal to delivery. You will partner with Account Managers, Estimators, Project Managers, Service Operations and other teams to keep systems accurate and processes efficient.

This role requires excellent organization, attention to detail, proactive communication, and the ability to juggle multiple priorities in a

Qualifications

• Excellent organizational and time management skills.
• Strong attention to detail with a commitment to accuracy.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Experience supporting sales, operations, project coordination, or customer service organizations.
• Experience working within Salesforce and various project management platforms.
• Bachelor’s degree or equivalent combination of education and experience.

Responsibilities

• Serve as the primary operational support resource for the sales organization throughout the sales fulfillment process.
• Coordinate activities between Sales, Estimating, Project Management, Service Operations, Finance, Legal, and other internal stakeholders.
• Ensure projects progress efficiently by proactively identifying and resolving administrative roadblocks.
• Maintain accurate documentation, records, and system data to support successful project execution.
• Monitor workflows, prioritize competing requests, and follow up on outstanding action items.
• Support account setup, contract administration, compliance documentation, and customer onboarding activities.
• Communicate effectively with internal partners to ensure timely completion of required deliverables.
• Help maintain consistency in sales processes, documentation standards, and operational best practices.
• Support continuous improvement efforts by identifying opportunities to simplify and improve business processes.
• Contribute to a collaborative team environment focused on customer satisfaction and operational excellence.

Skills

Organizational skills

Attention to detail

Communication skills

Multi-tasking

Team collaboration

Microsoft Office

Independence

Education

Bachelor’s degree or equivalent

Tools

Salesforce

Project management software

Job description

Be a part of our mission! As a world leader in creating comfortable, sustainable, and efficient climate solutions for buildings, homes and transportation, it’s our responsibility to put the planet first. For us at Trane Technologies, and through our businesses including Trane®andThermo King, sustainability is not just how we do business—it is our business. Do you dare to look at the world’s challenges and see impactful possibilities? Do you want to contribute to making a better future? If the answer is yes, we invite you to consider joining us in boldly challenging what’s possible for a sustainable world.

Learn about our benefits designed for you to Thrive at work and at home.

We boldly go.

Where is the work:

Monday to Thursday, work onsite with your colleagues. Fridays, choose your work location, balancing what your work requires.

What’s in it for you:

The Sales Administrator serves as the operational backbone of the sales organization, ensuring opportunities move efficiently from proposal through fulfillment. This role partners closely with Account Managers, Estimators, Project Managers, Service Operations, and other cross-functional teams to coordinate documentation, maintain system accuracy, remove process bottlenecks, and drive timely execution of customer projects.

Success in this role requires exceptional organization, attention to detail, proactive communication, and the ability to manage multiple priorities in a fast-paced environment. The Sales Administrator plays a critical role in delivering an outstanding customer experience by helping the sales team execute efficiently while maintaining operational excellence.

What You’ll Do

• Serve as the primary operational support resource for the sales organization throughout the sales fulfillment process.
• Coordinate activities between Sales, Estimating, Project Management, Service Operations, Finance, Legal, and other internal stakeholders.
• Ensure projects progress efficiently by proactively identifying and resolving administrative roadblocks.
• Maintain accurate documentation, records, and system data to support successful project execution.
• Monitor workflows, prioritize competing requests, and follow up on outstanding action items.
• Support account setup, contract administration, compliance documentation, and customer onboarding activities.
• Communicate effectively with internal partners to ensure timely completion of required deliverables.
• Help maintain consistency in sales processes, documentation standards, and operational best practices.
• Support continuous improvement efforts by identifying opportunities to simplify and improve business processes.
• Contribute to a collaborative team environment focused on customer satisfaction and operational excellence.

What You’ll Bring

• Excellent organizational and time management skills.
• Strong attention to detail with a commitment to accuracy.
• Exceptional written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong problem-solving and critical-thinking abilities.Customer-focused mindset with a passion for supporting internal and external stakeholders.
• Ability to build productive working relationships across multiple functional teams.
• High level of professionalism and personal accountability.
• Proficiency with Microsoft Office applications and the ability to quickly learn new business systems.
• Ability to work independently while collaborating effectively within a team environment.

Preferred Qualifications

• Experience supporting sales, operations, project coordination, or customer service organizations.
• Experience working within Salesforce and various project management platforms.
• Experience coordinating multiple projects simultaneously in a fast-paced environment.
• Bachelor’s degree or equivalent combination of education and experience.

Success in This Role

A successful Sales Administrator is someone who:

• Anticipates needs before they become issues.
• Keeps projects moving by following through on commitments.
• Thrives in a fast-paced, deadline-driven environment.
• Communicates proactively and professionally.
• Builds trust across departments and develops strong working relationships.
• Takes ownership of their work and consistently delivers with accuracy and accountability.
• Brings order, organization, and consistency to complex workflows.
• Continuously looks for opportunities to improve processes and increase team efficiency.
• Maintains a positive, team-first attitude while supporting multiple stakeholders and competing priorities.

Annual Base Salary Range or Hourly Base Pay Range:

$43,200.00 - $80,289.99

Compensation Type:

Exception Hourly

Incentive Eligible:

No

Sales Commission Eligible:

No

Disclaimer

We strive to provide competitive compensation for this position, tailored to a variety of factors. The actual compensation will depend on elements such as seniority, merit, geographic location, education, experience, travel requirements, and union designation. Our compensation range is generally based on the national average for the country. Additionally, benefits may vary depending on the region, business alignment, union involvement, and employee status.

Thrive at work and at home:

• Benefits kick in on DAY ONE for you and your family, including health insurance and holistic wellness programs that include generous incentives - WE DARE TO CARE!
• Family building benefits include fertility coverage and adoption/surrogacy assistance.
• 401K match up to 6%, plus an additional 2% core contribution = up to 8% company contribution.
• Paid time off includes 15 vacation days, 9 paid holidays, 3 floating holidays, sick leave, and additional options to support volunteer and parental leave.
• Educational and training opportunities through company programs along with tuition assistance and student debt support.

Disclaimer: Benefit offerings may vary depending on Collective Bargaining Agreements and local/state regulations.

Safety Sensitive Role:

No

The company designates certain roles as Safety Sensitive. Safety Sensitive roles may require that you pass additional drug screening.

We offer competitive compensation and comprehensive benefits and programs. We are an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, pregnancy, age, marital status, disability, status as a protected veteran, or any legally protected status.