Sales Administration Coordinator

Mother Lode Holding Company; Austin (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

Texas National Title, Inc., a Mother Lode Holding Company, seeks an administrative support specialist in Austin to assist with sales contracts, invoicing, and contract-related documents. You will coordinate revisions and approvals across departments and maintain key client profiles.

The ideal candidate has 1–3 years in a finance or administrative role, solid Excel and Word skills, and the ability to handle time-sensitive tasks in a fast-paced environment. First American benefits are offered.

Qualifications

• AA or equivalent directly relevant work experience.
• Strong written and verbal communication skills.
• Proficiency with MS Office (Word, Excel, PowerPoint).
• Ability to manage multiple contracts and accounts with attention to detail.

Responsibilities

• Under supervision, provides administrative support on sales contracts and agreements.
• Prepares documents related to contracts and client agreements.
• Maintains and tracks changes in client/account profiles, focusing on top accounts.
• Processes and tracks contract activity including invoicing, credits, debits, and adjustments.

Skills

Communication skills

MS Office proficiency

Detail orientation

Multitasking

Stress management

Education

AA or equivalent experience

Tools

Word Processor

Spreadsheet software

Presentation software

Job description

Who We Are

We are Texas National Title, Inc., a Mother Lode Holding Company. We are a family! We like to throw a big party. We like to laugh out loud and have loads of fun. We encourage growth within our company. We are proud of the fact that our employees & leaders are passionate about taking care of their customers and in supporting each other. We take care of our people. We don’t just tell our folks how much we appreciate them, we show them. Each and every day.

What We Do

Coordinates multiple administrative tasks in sales, including coordination of contract revisions, analysis and approval with multiple internal departments. May support proposal preparation and other sales presentations. May be responsible for calculating, processing and requesting agent/sales rep commission payments. Runs various reports on sales related activities. May support account managers in account servicing. Inputs new orders, insuring accuracy in pricing and terms.

Essential Functions

• Under direct supervision, provides administrative support on sales contracts and agreements.
• Prepares a variety of documents related to the company’s various agreements/contracts with its client group.
• Maintains and tracks changes in client/account profiles, with specific emphasis on top 100 accounts.
• Processes and tracks account activity from inception of the contract. Responsible for invoicing, credit memos, debit memos, adjustments, et al.

Job Complexities

Supervision Received or Extended

• Receives direct supervision and required guidance in most aspects of the job.
• No supervisory responsibilities.

Impact

Knowledge and Skills/Technology Used

• Excellent written and verbal communication skills.
• Advanced level WP, Spreadsheet, Presentation S/W skills.
• Must be detail oriented.
• Must be able to track a variety of assignments simultaneously.
• Must be able to work effectively in a stressful, time-sensitive environment.

Typical Education

• AA or equivalent directly relevant work experience.

Typical Range of Experience

• 1-3 years in business environment, preferably in finance or other administrative position.

License or Certification

Disclaimer
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal work hours and/or responsibilities from time to time, as needed.

$29.31 - $36.09

This hiring range is a reasonable estimate of the base pay range for this position at the time of posting. Pay is based on a number of factors which may include job-related knowledge, skills, experience, business requirements and geographic location.

What We Offer

By choice, we don’t simply accept individuality – we embrace it, we support it, and we thrive on it! Our People First culture is inclusive for all employees - not just because it’s the right thing to do, but because it’s the key to our success. We are proud to foster an authentic and inclusive workplace For All. You are free and encouraged to bring your entire, unique self to work. First American is an equal opportunity employer in every sense of the term.

Based on eligibility, First American offers a comprehensive benefits package including medical, dental, vision, 401k, PTO/paid sick leave and other great benefits like an employee stock purchase plan.