Sale Coordinator, Old Master Drawings and Private Sale Coordinator, Old Masters Group

Christie's

New York (NY)

On-site

USD 55,000 - 57,000

Full time

11 days ago

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Benefits offered by this job

Medical, Dental and Vision plans

401(k) matching up to 5%

Life Insurance

Disability Insurance

Paid time off

Fitness reimbursement

Annual discretionary bonus

Commuter benefits

CSR Day

Employee perks

Job summary

Christie’s in New York seeks a Project Manager for New York Old Master Drawings Sales. You will oversee the sales cycle, liaise with the UK international team, prepare contracts, coordinate shipments, and manage compliance and documentation.

The role emphasizes strong client service, multi-tasking, and precise communication across departments. You’ll work with specialists and operations to ensure timely delivery and successful private sales and auctions.

Qualifications

Strong client service and communication skills.
Experience managing multiple projects and deadlines.
Ability to coordinate across internal teams and external parties.
Attention to detail and proactive follow-up.

Responsibilities

Coordinate private sale and auction processes for Old Masters in the Americas.
Create contracts with Legal and Private Sales Service Center.
Arrange shipments and manage documentation and compliance.
Attend weekly team meetings to allocate resources and track progress.

Skills

Exceptional client service

Project management

Attention to detail

Communication skills

Team collaboration

Excel proficiency

Outlook knowledge

Tools

Excel

Outlook

JDE

Job description

The Company

Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this over 250 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Respect, Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do, and it is constantly inspiring to work with industry leaders across all segments of the business.

The Company

Why This Role Matters

The primary function of this role is to act as the project manager for the execution of sales by monitoring and tracking all activities and elements related to New York Old Master Drawings Sales throughout the year, as well as acting as the Private Sales Coordinator for the Americas. The duties are varied, and will follow the cycle of the private sales and auction calendars, as well as certain duties to support overall department activity.

How You’ll Make An Impact

Work closely with International Business Director, Head of Private Sales in the UK to manage all Old Masters Group private sales within the Americas. This includes, but is not limited to, creating contracts by liaising with Legal and Private Sales Service Center, arranging shipments, reaching out to 3rd parties for restoration, framing and cleaning needs
Liaise with clients as needed for all consignment related information, details, and issues
Coordinate seller agreement and stock order creation for both private sale and auction property, and dispatch including gathering all compliance documents from clients
Coordinate and track status of private sale and consignment paperwork to ensure compliance requirements are met and required records are maintained
Coordinate shipping requests, including client approvals, export licenses, and scheduling
Proactively track receipt of property, manage property movement, and follow-up on open issues and missing items
Coordinate expertise, framing and restoration needs for both private sale and auction property, including quote requests, client communications, status of service requested and related client charges
Attend weekly meetings with New York Old Master Drawings team to run through ongoing business, pipeline and proactively allocate resources in anticipation of deadlines
Manage and track client charges
Support Specialists with catalogue production process photography, lotting up and copyright status; monitor and enforce all relevant deadlines; act as main point of contact and liaison with photography studio, production teams and International Specialists
Track and ensure execution of marketing promises
Act as liaison to Operations for private sale and auction views, set up and prepare relevant assets as required
Accountable for reserve amendments and ensure relevant pre-sale documentation is sent to client
Accountable for sale activities including client views, condition report dispatch, bids
Work with Client Strategy to support and oversee sale interest tracking
Participate in telephone bidding as needed
Convey approved post-sale item action to Post-Sale Service team for execution
Other duties as needed

What You’ll Bring To The Team

Exceptional client service skills including strong verbal and written communication skills
Strong project management skills including ability to multi-task, prioritize and manage multiple processes
Strong attention to detail and follow-up skills
Excellent communication and interpersonal skills, including superior written and spoken communication
Ability to work collaboratively across multiple groups and sites Ability to remain calm in stressful situations
Ability to creatively problem-solve Ability to work independently and as part of a team
Strong knowledge of Excel and Outlook and some knowledge of JDE

What’s Great About Working For Us

Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary up to $400k (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time‑off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre‑tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back‑up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits
Christie’s reserves the right to change company benefits at any time

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date

Closing Date: September 24th, 2026