Safety Specialist - Trucking Industry

Prime One; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Job summary

Prime One in Orlando, FL is seeking a Safety Specialist to support our trucking operations. You will handle driver onboarding, maintain compliance records, and help ensure our drivers and company meet safety and regulatory requirements.

You will coordinate drug and alcohol testing, monitor driver credentials, assist with audits, and communicate with drivers and facilities to resolve safety issues. The role emphasizes organization, confidentiality, and attention to detail in a fast-paced

Qualifications

• Experience in trucking, transportation, safety, DOT compliance or driver administration preferred.
• Familiarity with DOT/FMCSA regulations and driver qualification requirements is a plus.
• Experience maintaining driver files or compliance records preferred.

Responsibilities

• Coordinate and assist with the onboarding of new drivers, including collecting and reviewing required documentation.
• Maintain accurate and up-to-date Driver Qualification (DQ) files and compliance records.
• Monitor driver licenses, medical cards, MVRs, certifications, and other required documentation for expiration and renewal.
• Coordinate random drug and alcohol testing, including quarterly testing requirements and follow-up documentation.
• Assist with pre-employment and other required drug and alcohol testing.
• Assist with driver safety orientations and company safety training.
• Conduct regular reviews of driver files to identify missing or expired documentation.
• Assist with DOT/FMCSA compliance requirements and audits.
• Track and follow up on safety and compliance issues with drivers.
• Maintain accurate safety records, reports, and documentation.
• Communicate with drivers, management, testing facilities, and other vendors regarding safety and compliance matters.
• Support the Safety/Compliance Department with additional administrative and compliance tasks.

Skills

Onboarding

DOT compliance

Recordkeeping

Communication

Attention to detail

Confidentiality

Independent work

Tools

Microsoft Office

Job description

We are seeking a Safety Specialist to join our team and support our trucking operations. This position will be responsible for driver onboarding, maintaining compliance records, coordinating drug and alcohol testing, and helping ensure our drivers and company remain compliant with applicable safety and regulatory requirements.

Key Responsibilities

• Coordinate and assist with the onboarding of new drivers, including collecting and reviewing required documentation.
• Maintain accurate and up-to-date Driver Qualification (DQ) files and compliance records.
• Monitor driver licenses, medical cards, MVRs, certifications, and other required documentation for expiration and renewal.
• Coordinate random drug and alcohol testing, including quarterly testing requirements and follow-up documentation.
• Assist with pre-employment and other required drug and alcohol testing.
• Assist with driver safety orientations and company safety training.
• Conduct regular reviews of driver files to identify missing or expired documentation.
• Assist with DOT/FMCSA compliance requirements and audits.
• Track and follow up on safety and compliance issues with drivers.
• Maintain accurate safety records, reports, and documentation.
• Communicate with drivers, management, testing facilities, and other vendors regarding safety and compliance matters.
• Support the Safety/Compliance Department with additional administrative and compliance tasks.

Qualifications

• Previous experience in trucking, transportation, safety, DOT compliance, or driver administration preferred.
• Knowledge of DOT/FMCSA regulations and driver qualification requirements is a plus.
• Experience maintaining driver files or compliance records preferred.
• Strong organizational and record-keeping skills.
• Excellent attention to detail.
• Ability to handle confidential information professionally.
• Strong communication and follow-up skills.
• Proficiency with Microsoft Office, Excel, and computer-based recordkeeping systems.
• Ability to work independently and manage multiple deadlines.