Safety Documentation & Training Coordinator

American Building Management, ABM; Taylor (TX); On-site; USD 33,000 - 46,000; Full time

Job summary

American Building Management, ABM is seeking a Safety Administrative Support to assist the Safety Manager and team at our Texas project site. You will help maintain records, coordinate trainings, and distribute safety communications to ensure compliance and safety across operations.

You will manage electronic and paper files, translate safety information between English and Spanish, and prepare weekly safety summaries and KPI data while safeguarding confidential information.

Responsibilities

• Provide daily administrative support to the Safety Manager, Safety Leads, and Safety Specialists.
• Scan, name, index, upload, and retrieve safety records using FileScan Pro and approved project filing systems.
• Maintain organized electronic and hard-copy files for toolbox talks, sign-in sheets, orientations, training, inspections, audits, permits, corrective actions, and incident documentation.
• Verify documents are complete, legible, dated, signed, and filed in the correct location; identify missing information for follow-up.
• Prepare, format, update, and distribute safety communications, memos, lessons learned, training handouts, and site notices.
• Assist with creating and updating PowerPoint presentations, training materials, forms, rosters, and bilingual safety documents.
• Use Excel to maintain training matrices, inspection trackers, corrective-action logs, headcount support records, equipment/LOTO logs, and other safety data.
• Support the scheduling and documentation of orientations, retraining, stand-downs, toolbox talks, and safety meetings.
• Translate or communicate safety information in English and Spanish so employees and subcontractors understand site expectations.
• Coordinate with Operations, Foremen, Procurement, Logistics, Quality Control, Site EHS, and subcontractor teams to collect and close documentation requirements.
• Assist with preparation of weekly safety summaries, KPI information, audit packages, and responses to client documentation requests.
• Protect confidential employee, medical, personnel, and investigation-related information and share it only with authorized personnel.
• Understand the purpose of PTP/JHA documentation, permit records, LOTO/lockbox documentation, energized electrical work controls, and required training records.
• Support documentation for electrical safety, fall protection, ladders, scaffolds/working platforms, PPE, hot work, housekeeping, and other high-risk activities.
• Help track inspection due dates, color-code requirements, equipment records, and corrective actions; elevate overdue items to the Safety Manager or Safety Lead.
• Support field teams by providing current forms and training materials while maintaining document-control accuracy.

Tools

FileScan Pro

Excel

PowerPoint

Job description

American Building Management, ABM is seeking a Safety Administrative Support to assist the Safety Manager and team at our Texas project site. You will help maintain records, coordinate trainings, and distribute safety communications to ensure compliance and safety across operations.

You will manage electronic and paper files, translate safety information between English and Spanish, and prepare weekly safety summaries and KPI data while safeguarding confidential information.