Safety and Compliance Coordinator

46 Logistics; Nashville (TN); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Paid Time Off

401(k) with company match

Travel reimbursement

Growth opportunities

Job summary

46 Logistics in Nashville is seeking a Safety & Compliance Coordinator to support the Safety & Compliance Manager in maintaining a safe, compliant fleet operation. You will collaborate with Fleet Management, Driver Management, and Maintenance to ensure drivers, vehicles, and processes meet regulatory requirements.

The ideal candidate is organized, detail-oriented, and proactive, comfortable communicating with drivers and multiple departments.

Qualifications

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Ability to manage multiple responsibilities and deadlines.
• Experience with spreadsheets and fleet management software.
• Ability to communicate professionally with drivers and departments.
• Familiarity with Hours of Service (HOS) and safety regulations is a plus.

Responsibilities

• Support daily safety and compliance operations with the Manager.
• Maintain safety files, driver records, and compliance reports.
• Track expiring documents, licenses, and inspections.
• Monitor driver training and safety follow-ups.
• Assist with incident documentation and corrective action.
• Coordinate communications between Safety, Fleet, and Maintenance.

Skills

Organizational skills

Detail-oriented

Communication skills

Multitasking

Professionalism

Tools

Fleet management software

ELDs

Spreadsheets

Job description

At 46 Logistics, we're revolutionizing transportation. Established in 2015 by seasoned touring

professionals, we're not just a trucking company - we're your partner in success. We prioritize

not only the safe and efficient transport of your equipment but also building strong relationships

with your crew. Every truck and driver represents your brand, which is why we personalize your

tour experience to amplify the power of your touring community.

With divisions dedicated to both entertainment and freight transportation, including our

family-owned 46 Entertainment, we recognize that our drivers are our most valuable assets. Our

team is composed of individuals cultivated in authenticity, integrity, and empathy, essential

qualities for seamless integration backstage. While we value communication and reliability

above all, we never compromise on style when it comes to our equipment.

The Role

The Safety & Compliance Coordinator supports the Safety & Compliance Manager in maintaining a safe, compliant, and efficient fleet operation. This position works closely with Fleet Management, Driver Management, and Maintenance to ensure drivers, vehicles, equipment, and company procedures meet applicable safety and regulatory requirements.

The ideal candidate is organized, detail-oriented, proactive, and comfortable communicating with drivers and multiple departments. This role helps keep compliance records current, monitors important deadlines, assists with Hours of Service (HOS) questions, maintains equipment inventory, and supports the day-to-day safety and compliance needs of 46 Logistics.

Key Responsibilities

1. Safety & Compliance Support

• Work directly with the Safety & Compliance Manager on daily responsibilities, ongoing projects, and compliance initiatives.
• Maintain accurate and organized safety files, driver records, vehicle documentation, and compliance reports.
• Assist with tracking expiring documents, certifications, licenses, medical cards, inspections, and other required compliance items.
• Help identify missing documentation, upcoming deadlines, and potential compliance concerns.
• Assist with internal safety audits, record reviews, incident documentation, and corrective action follow-up.
• Help communicate safety policies, procedures, and updates to drivers and internal departments.
• Support the development, implementation, and maintenance of company safety procedures and SOPs.

2. Driver Compliance & Hours of Service (HOS)

• Work closely with the Fleet Manager and Driver Manager to ensure drivers remain compliant with applicable safety regulations and company policies.
• Assist with driver questions regarding Hours of Service, driving limits, duty status, breaks, rest periods, and available hours.
• Help review electronic logging device (ELD) information and identify potential HOS violations, log discrepancies, or other compliance concerns.
• Monitor driver compliance documentation and communicate outstanding items to the appropriate manager.
• Assist with tracking driver training, required acknowledgments, certifications, and safety-related follow-ups.
• Escalate significant or recurring compliance concerns to the Safety & Compliance Manager and appropriate leadership.
• Help reinforce safe driving practices and consistent application of company policies.

3. Fleet & Maintenance Coordination

• Work with the Fleet Manager and Maintenance Department to track vehicle and trailer inspections, maintenance documentation, and compliance-related repairs.
• Assist in monitoring inspection schedules, registration renewals, and other vehicle or trailer compliance requirements.
• Help ensure maintenance records and required supporting documentation are properly recorded and accessible.
• Communicate safety-related vehicle concerns, inspection findings, and outstanding maintenance items to the appropriate department.
• Assist with tracking equipment that is out of service or requires follow-up before returning to operation.
• Support communication between Safety, Fleet, and Maintenance to help ensure issues are addressed promptly.

4. Inventory & Equipment Tracking

• Maintain accurate inventory records for safety equipment, fleet supplies, and other assigned company assets.
• Track equipment assigned to drivers, trucks, and trailers as applicable.
• Monitor inventory levels, identify shortages, and communicate replenishment needs.
• Assist with tracking damaged, missing, or replacement equipment.
• Conduct periodic inventory checks and reconcile records with equipment physically on hand.
• Maintain organized inventory logs and documentation to support accountability and cost control.
• Assist with collecting and organizing accident reports, incident statements, photographs, and supporting documentation.
• Help maintain incident and accident tracking records.
• Coordinate with the Safety & Compliance Manager and other departments to gather necessary information following an incident.
• Track outstanding incident documentation and follow-up items.
• Assist with monitoring corrective actions and ensuring assigned follow-ups are completed.
• Maintain confidentiality when handling driver records, incident reports, and other sensitive information.

6. Communication & Administrative Support

• Serve as a communication link between Safety & Compliance, Fleet, Driver Management, and Maintenance.
• Respond to routine safety and compliance questions or direct them to the appropriate manager when additional guidance is needed.
• Maintain organized digital records, spreadsheets, reports, and tracking systems.
• Assist with preparing compliance summaries, status reports, and other requested documentation.
• Participate in safety meetings, training sessions, and departmental initiatives as needed.
• Complete additional duties and projects as assigned by the Safety & Compliance Manager.

Qualifications & Skills

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple responsibilities, deadlines, and follow-up items.
• Comfortable working with spreadsheets, digital recordkeeping systems, and fleet management software.
• Ability to communicate professionally with drivers, managers, and other departments.
• Strong problem-solving skills and the ability to recognize when an issue requires
• escalation.
• Ability to maintain confidentiality and handle sensitive information responsibly.
• Willingness to learn and apply applicable transportation safety regulations and company
• Previous experience in transportation, fleet operations, safety, compliance, or logistics is
• preferred.
• Experience with electronic logging devices (ELDs), Hours of Service regulations, and
• fleet management platforms is a plus.

Why You'll Love It Here

• Health, Dental, Vision and Life Insurance.
• Generous paid time off including paid holidays
• Opportunity to participate in 401(k) programs with company match.
• Company to pay for or reimburse for all travel and other related expenses for approved company business.
• Opportunities to grow and develop in a fun, dynamic environment.