Safety Administrator

Fabick Cat; Fenton (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Fabick Cat in Missouri is seeking a Safety Administrator to manage the Health and Safety program's data backbone across locations. You will maintain records, coordinate training, and ensure compliance and audit readiness.

Reporting to the Safety Director, you will handle OSHA and MSHA recordkeeping, safety software, and reporting, supporting leadership with timely, reliable safety information and continuous improvement initiatives.

Qualifications

• High school diploma or equivalent required.
• Associate or Bachelor's degree in Occupational Health & Safety, Business Administration, or related field preferred; equivalent experience considered.
• 2+ years of experience in a safety, HR, or administrative coordination role.
• Experience in heavy equipment, construction, or industrial environments preferred.
• Familiarity with OSHA recordkeeping (29 CFR 1904) and general-industry standards; EPA/DOT knowledge a plus.
• MSHA recordkeeping and reporting (30 CFR Parts 48) preferred; training provided.
• Professional certification or progress toward one (e.g., OSHA 30-Hour) preferred.
• Strong analytical, organizational, and communication skills with attention to detail.
• Proficiency in Microsoft Office and safety management software (Avetta, ISNetworld).
• Ability to travel up to 10–15% between Fabick CAT locations.

Responsibilities

• Maintain OSHA 300/300A/301 logs and annual 300A posting; ensure reporting.
• Maintain MSHA records and reporting.
• Administer Safety Management System (SMS); data entry, maintenance, support, reporting.
• Verify SDS and chemical inventory records in 3E database across locations.
• Track medical surveillance records and confidentiality retention compliance.
• Maintain document control for policies, procedures, and permits with revision history.
• Coordinate safety training; maintain training matrix and expirations.

Skills

MS Office

Analytical skills

Organizational skills

Communication

Training coordination

Recordkeeping

Attention to detail

Safety data analysis

Education

Associate degree

Bachelor's degree preferred

Tools

Avetta

ISNetworld

Job description

Company Overview:

Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for over 100 years and are headquartered in Fenton, Missouri. For more information visit www.fabickcat.com

Why Work For Us!

At Fabick Cat, you are beyond just an employee, you are a part of the Fabick family. A family that has worked so diligently to cement a legacy that was built over 100 years ago through a collective vision "To Ever Serve Our Customers Better". This legacy could not have been possible without first employing then developing the best and brightest talent the market has to offer. We believe it to be of the upmost importance to invest in our workforce by supporting and empowering employees to develop the necessary skills to become successful in their own career.... to become a legacy. Are you ready to join our family legacy to continue our existence as 'the greatest service organization of its kind' over the next 100 years? The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.

Job Summary:

The Safety Administrator provides the administrative and data backbone of Fabick CAT's Health and Safety program across all Fabick CAT locations. Reporting to the Safety Director, this role maintains the systems of record, safety documentation, training coordination, and performance reporting that keep the program accurate, compliant, and audit-ready. The position supports Fabick CAT's STRIDE values and our Commitment to Safe Service by ensuring safety data, records, and communications are timely, reliable, and actionable for leaders at every location.

Responsibilities:

Recordkeeping & Compliance Documentation

• Maintain OSHA 300/300A/301 injury-and-illness logs for all applicable establishments; ensure accurate entry and the required annual 300A posting and electronic reporting.
• Maintain all required MSHA records and required reporting.
• Administer the Safety Management System (SMS) and safety software platforms -- data entry, record maintenance, user support, and report generation.
• Monitor the 3E online database to verify Safety Data Sheets (SDS) and chemical inventory records are current and accessible at each location.
• Track medical surveillance records (e.g., hearing conservation audiograms, respirator medical evaluations and fit tests) and maintain them in accordance with confidentiality and retention requirements.
• Maintain document control for safety policies, procedures, and permits, including revision history, distribution, and retention.
• Training Coordination & Records
• Work with the training team to schedule, track, and document required safety training across the region; maintain the training matrix and flag expirations for refreshers.
• Support new-employee onboarding by coordinating safety orientation materials.
• Create micro-training segments that support the safety mission based on incidents, near misses, and the STRIDE into Safety program.
• Assist Safety Managers in ensuring incidents are entered into the SMS accurately and completely to support timely First Report of Injury (FROI) filing.
• Track corrective and preventive actions to closure and elevate overdue items.
• Assist in managing workers' compensation claim documentation in collaboration with the Compliance and Workers Comp-Leaves Manager.
• Audits, Inspections & Corrective Action Tracking
• Schedule recurring inspections and audits; document findings and assist with tracking corrective actions to closure.
• Compile and organize records to support federal, state, and local inspections.
• Data, Systems & Reporting
• Assist the Compliance and Workers Comp-Leaves Manager in maintaining contractor prequalification submissions (Avetta, ISNetworld) to meet customer requirements.
• Analyze safety data to identify trends and prepare clear, visual reports for regional and corporate leadership.
• Prepare materials for safety team meetings and management reviews.
• Program & Administrative Support
• Assist with coordination of PPE and safety-supply ordering and tracking.
• Process safety department purchase orders and invoices, and track expenses against budget.
• Post and distribute required regulatory and safety communications.
• Support local Safety Action Teams and Corporate Continuous Improvement (CI) Teams.
• Provide general administrative support to the Safety Director, Regional Safety Managers, and Athletic Trainers.
• Other Responsibilities
• Maintain a high degree of confidentiality in handling sensitive information.
• Perform other duties as assigned.

Requirements

Qualifications:

• High school diploma or equivalent required.
• Associate's or Bachelor's degree in Occupational Health & Safety, Business Administration, or related field preferred; equivalent experience considered.
• 2+ years of experience in a safety, HR, or administrative coordination role.
• Experience working in a heavy equipment, construction, or industrial environment preferred.
• Familiarity with OSHA recordkeeping (29 CFR 1904) and general-industry standards; awareness of EPA and DOT requirements a plus.
• Experience with MSHA recordkeeping and reporting (30 CFR Parts 48) preferred; training will be provided.
• Professional certification or progress toward one (e.g., OSHA 30-Hour General Industry) preferred.
• Strong analytical, organizational, and communication skills with high attention to detail.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) and familiarity with safety management software (Avetta, ISNetworld). Familiarity with video editing software preferred.
• Ability to travel up to 10--15% between Fabick CAT's locations.

Physical Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Equal Employment Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.