RWJ Endosurgical Center - Front Desk Coordinator

Regent Surgical; East Brunswick Township (NJ); On-site; USD 25,000 - 30,000; Part time

Job summary

RWJ Endosurgical Center in East Brunswick, NJ is seeking a Front Desk Coordinator to support admissions and patient flow. You will greet visitors, collect and verify patient data, prepare next‑day case packets, and coordinate with the surgical team and vendors.

This is a per diem, on‑site role with Friday coverage and vacation/callout coverage. Requirements: high school diploma or equivalent, proficient computer skills and office experience, and BLS certification as required by ASC policy.

Qualifications

• High school diploma or equivalent is required.
• Proficient computer skills and office administrative experience are required.
• BLS certification as required by ASC policy.

Responsibilities

• Answer and triage phone calls; greet patients and family in a compassionate manner.
• Monitor the main entrance; maintain the visitor log and assist as first point of contact.
• Prepare welcome packets, collect and scan documents, and input patient data.
• Explain day-of-admission expectations to patients and family.
• Record information in patient records and manage data transfer from paper charts to EMR.

Education

High school diploma or equivalent

BLS certification

Tools

Computer skills

Job description

RWJ Endosurgical Center - Front Desk Coordinator

About RWJ Endosurgical Center

RWJ Endosurgical Center’s mission is to provide unparalleled ambulatory surgical care in the northeast and to be innovative in the changing healthcare model. We continuously strive to be at the cutting-edge of surgical services with unsurpassed highly personalized patient care, excellent physician and staff services, and state-of-the-art equipment.

RWJ Endosurgical Center’s values are driven by our mission – Dignity, Respect, Integrity & Accountability, Stewardship, and Efficiency & Excellence.

POSITION SUMMARY:

Under the direction of the Business Office Manager the Front Desk Coordinator performs a variety of administrative tasks to arrange for the admission of patients to the surgery center.

This is a Per Diem position. We will need coverage on Fridays and to fill in for vacations and callouts.

DUTIES/RESPONSIBILITIES:

• Answer and triage phone calls, greet and speak with patients and family members in a friendly and compassionate manner.
• Monitor the main entrance and serve as first point of contact for all visitors at the Center. Maintain daily visitor log.
• Prepare welcome packets and necessary documentation for next day cases.
• Provide welcome packets, and check-in patients including collecting and scanning of documents, verify and input patient data.
• Print estimate forms and obtain patient signature. Collect payment as needed or set up payment plans.
• Give appropriate instructions to patients and family members at the time of admission regarding expectations of the day.
• Appropriately record information in patient’s medical record including the download of information from EHR/paper chart to EMR.
• Responsible for vendor credentialing and access of vendors to the Center.
• Maintain waiting area and the front desk area in a neat and orderly manner.
• Maintain confidentiality of Center and patient information at all times to ensure compliance.
• Perform other duties as assigned.

EDUCATION/EXPERIENCE

REQUIRED:

• High school diploma or equivalent
• Proficient computer skills and office administrative experience
• BLS certification (as required by individual ASC policy)

PREFERRED:

• One year of front desk experience in a medical office or surgical center.