RV Sales Admin Specialist - Drive Team Support

Cal-Am Properties, Inc.; Surprise (AZ); On-site; USD 25,000 - 33,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Vacation and Sick

401K

Job summary

Cal-Am Properties, Inc. is seeking an RV Sales Administrative Assistant to provide comprehensive administrative support to the sales team, reporting to the Regional Sales Manager or Sales Manager.

The role emphasizes answering phones, document preparation, scheduling, and CRM data entry in a fast-paced RV resort environment. The ideal candidate will have 1–2 years of clerical experience and a high school diploma, with preferred bachelor’s degree and up to 3 years in a combined secretarial role.

Qualifications

• Minimum Education: High School
• Minimum Experience: 1-2 Years
• Minimum Field of Expertise: Secretarial or specialized clerical, including some administrative experience.
• Preferred Education: Bachelor's Degree
• Preferred Experience: 3 Years
• Preferred Field of Expertise: Combined secretarial and administrative experience in a business environment

Responsibilities

• Answers phones
• Maintains sales materials in the office.
• Assists with making flyers for homes, ordering approved signage for homes or events.
• Composes and produces business correspondence, reports, and related materials or guides the work of other staff who produce these materials.
• May assist with open houses, flyers, signage, CRM entries, and follow-ups if necessary.
• Reviews and signs materials, as authorized.
• Greets customers who are waiting for a salesperson.
• Helps organize listings.
• Edits documents produced by others as directed by the sales manager or RSM.
• Ensures confidentiality and controls access to sensitive information, such as pricing and personnel information.
• Responds to inquiries and requests for information requiring knowledge of departmental and company policies and procedures.
• Serves as an internal resource to staff on departmental and company procedures.
• Researches information, as requested, and relays official interpretations.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services, prepares agendas, gathers and organizes supporting information, and oversees production and distribution of related materials as directed by the sales manager or RSM.
• Records and summarizes meeting minutes for typing and distribution.
• Researches and gathers data for departmental reports.
• Conducts preliminary analysis of data
• Tracks and monitors assigned budget expenditures and reports on variances.
• Coordinates preparation, development, and production of major documents, such as proposals and manuscripts.
• Schedules, assigns, and prioritizes workloads by setting appropriate deadlines.
• Ensures timely completion of unit's work.
• Performs other related duties as assigned or requested.
• The Company reserves the right to add or change duties at any time.

Skills

Customer service

Administrative support

Communication

Education

High School

Bachelor's Degree

Job description

Cal-Am Properties, Inc. is seeking an RV Sales Administrative Assistant to provide comprehensive administrative support to the sales team, reporting to the Regional Sales Manager or Sales Manager.

The role emphasizes answering phones, document preparation, scheduling, and CRM data entry in a fast-paced RV resort environment. The ideal candidate will have 1–2 years of clerical experience and a high school diploma, with preferred bachelor’s degree and up to 3 years in a combined secretarial role.