Rural Health Program Assistant

University of Wisconsin Madison; Madison (WI); On-site; USD 22,000 - 26,000; Full time

Benefits offered by this job

Vacation

Holidays

Sick leave

Health insurance

Retirement plans

Job summary

The University of Wisconsin Madison is hiring two Administrative Assistants to support the Wisconsin Office of Rural Health. The role is key in logistics management and effective communication.

Ideal candidates will possess strong organizational skills and proficiency in digital tools. The position offers an hourly wage of $24.04 and includes benefits such as health insurance and paid time off.

Qualifications

• Experience using digital productivity tools for communications.
• Experience maintaining documentation systems.
• Experience coordinating meetings and events.

Responsibilities

• Schedule logistics for meetings and conferences.
• Serve as first point of contact via various communications.
• Prepare communication materials using technology.
• Track program performance to meet objectives.
• Maintain records related to work operations.

Skills

Organization

Time management

Prioritization skills

Problem-solving

Attention to detail

Professional communication

Digital productivity tools

Openness to feedback

Education

High school diploma

Tools

Microsoft Office

Google Workspace

CRM

Job description

Job Summary

The Wisconsin Office of Rural Health (WORH) is hiring two Administrative Assistants (Program Assistants) to meet state and federal program needs.

Work hours: Monday through Friday 8:00am‑4:30pm Central Time, flexible schedule. Some work may be performed onsite; some may be remote.

Must provide a valid driver’s license and undergo a Pre‑hire Driver Authorization Check.

Success in These Roles Requires

• Organization, time management, and prioritization skills.
• Ability to independently problem‑solve logistical challenges.
• Strong attention to detail and data integrity.
• Proficiency with digital productivity tools (Microsoft Office, Google Workspace, CRM).
• Professional written and verbal communication as the first point of contact.
• Openness to training and feedback.

Preferred Qualifications

• Ability to gather and synthesize program information for rural health partners.
• Knowledge of state/federal health agencies and hospital/provider associations.
• Knowledge of performance improvement principles.
• Ability to adjust administrative processes to evolving grant/program requirements.

Key Job Responsibilities

• Schedule logistics and secure resources for meetings, conferences, travel, and work unit operations.
• Serve as first point of contact for individuals and groups via phone, in person, and communications.
• Collect, analyze, and prepare communication materials from established sources using technology.
• Track and gather program performance and activity progress to ensure objectives and deadlines are met.
• Send, receive, copy, and distribute communications according to policies and procedures.
• Maintain organizational systems for electronic/physical records related to work operations.

Required Qualifications

• Experience using digital productivity tools for communications, data tracking, and/or project management.
• Experience maintaining documentation systems to preserve institutional knowledge.
• Experience coordinating meetings, travel, events, and communications.

Preferred Qualifications

• Relevant experience or training in healthcare or health outreach programs; rural health environments strongly preferred.

Education

• High school diploma (preferred).

Compensation and Benefits

Hourly wage $24.04, negotiable based on experience. Benefits include vacation, holidays, sick leave, health insurance, and retirement plans.

Application Process

Apply through internal Workday if a current employee; otherwise apply via external portal. Applicants should include a cover letter and résumé in a single upload. Cover letter should address how training and experience align with required and preferred qualifications.

Employee Eligibility

Position requires continuous eligibility to work in the United States; applicant must provide proof of work authorization. University sponsorship is not available.

Contact Information

Aisha Liebenow, [e-mail]

Institutional Statement on Diversity

The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or protected veteran status. For more information about rights and postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation, contact the Divisional Disability Representative.