Robotics Lab Inventory & Materials Coordinator

Maven Robotics; Santa Clara (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

Maven Robotics in Santa Clara, CA is seeking a Robotics Lab Inventory & Materials Coordinator to ensure engineers have the parts, tools, and space needed to build. The role splits roughly 70% inventory management and 30% lab facility operations, requiring hands-on organization and vigilant safety practices.

You will handle receiving, labeling, storage, audits, and procurement while maintaining accurate records in our tracking system.

Qualifications

• 4+ years of experience in inventory or lab operations.
• Experience tracking inventory and maintaining organized storage systems.
• Proficiency with spreadsheets and inventory tools.

Responsibilities

• Own the lab inventory of parts, components, tools, and supplies.
• Maintain and improve the inventory tracking system with accurate stock levels.
• Conduct regular audits and resolve discrepancies.
• Receive, inspect, label, and store shipments including ESD parts and batteries.
• Monitor stock levels and coordinate with vendors for major needs.
• Purchase low-cost parts and consumables for the lab.
• Improve storage layouts, labeling, and processes.
• Operate a small forklift to move and store materials.
• Keep lab facilities and workspaces organized and ready for daily operations.
• Identify safety issues and coordinate cleaning and repairs.

Skills

Inventory management

Warehouse operations

Lab operations

Attention to detail

Time management

Ownership & initiative

Forklift operation

Tools

Inventory tracking software

Spreadsheets

Labeling systems

Job description

Robotics Lab Inventory & Materials Coordinator

About Maven

Maven Robotics designs, builds, and deploys intelligent robotics for logistics and manufacturing. Maven is building the first general-purpose robotics system for industrial work. Our mission is to activate autonomous labor at scale and build toward infinitely elastic industrial capacity. We’re a team of engineers, researchers, and operators who have spent our careers working on the hardest problems in AI, robotics, engineering, and autonomous systems. We work at the intersection of advanced research and real-world engineering, turning ideas into prototypes and deployed systems.

At Maven, we build around the realities of industrial work. The robots are designed from first principles for complex physical environments and rigorous commercial standards. They master real tasks that deliver immediate impact, industrial-grade reliability, and intelligence that compounds at scale. We’re growing an ambitious team of people who think in systems, move quickly, and are builders at heart.

About the Role

As a Robotics Lab & Inventory Coordinator at Maven Robotics, you will make sure our engineers have the parts, tools, and lab space they need to keep building. About 70% of the role is inventory management, including receiving, storing, and tracking robot parts, components, tools, and equipment. The other 30% is keeping our robotics facility safe, organized, and ready for daily work. This is a fully on-site, hands-on role ideal for someone who takes pride in creating order and improving how things work

What You’ll Do

Inventory Management (~70%)

• Own the lab’s inventory of robot parts, components, tools, equipment, and supplies
• Maintain and improve our new inventory tracking system, keeping stock levels and records accurate
• Conduct regular audits and resolve discrepancies
• Receive, inspect, label, and store incoming shipments, including ESD-sensitive parts and batteries
• Monitor stock levels, flag major part needs for approval, and coordinate with vendors
• Purchase low-cost parts and consumables needed in the lab
• Improve storage layouts, labeling systems, and inventory processes
• Operate a small forklift to move and store materials

Lab Facility Operations (~30%)

• Keep the lab facility, testing areas, workstations, and storage spaces organized and ready for daily operations
• Identify and address safety issues and clutter
• Coordinate cleaning, facility maintenance, and repairs, stepping in where necessary

What We’re Looking For

• 4+ years of experience in inventory management, warehouse operations, lab operations, or a similar hands-on role
• Experience tracking inventory, managing supplies, and maintaining organized storage systems
• Proficiency with spreadsheets and inventory management tools & processes
• Strong attention to detail and record-keeping accuracy
• Strong problem-solving and time management skills, with the ability to balance multiple priorities
• Proactive and able to take ownership with minimal supervision
• Ability to operate a small forklift

Nice to Have

• Experience working in a robotics, hardware, manufacturing, R&D, or engineering lab environment
• Familiarity with mechanical parts, electronic components, tools, and technical equipment
• Experience implementing inventory tracking systems, labeling processes, or storage solutions
• Background supporting lab or facilities operations in a fast-paced startup environment

Maven Robotics is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.