RN Oncology Clinical Research Coordinator

RIVERSIDE HOSPITAL SERVICES; Gloucester (VA); On-site; USD 68,000 - 94,000; Full time

Job summary

Riverside Health System in Gloucester, VA is seeking a Clinical Research Coordinator to oversee the conduct of clinical trials in compliance with ICH/GCP guidelines. You will collaborate with the PI, study team, physicians, sponsors, monitors, and the IRB to ensure regulatory and financial aspects are properly administered within RHS.

The role requires coordinating multiple trials, maintaining documentation, safeguarding patient data under HIPAA, and supporting site audits and monitoring visits.

Qualifications

• Education: Bachelor’s Degree in Nursing preferred.
• Experience: 2+ years in clinical research or trial coordination preferred.
• Licensure: RN license for Virginia required upon hire.
• Certifications: CCRCs preferred; IATA and CITI preferred.

Responsibilities

• Maintains ongoing communication with PI and study team on protocol and regulatory duties.
• Coordinates multiple trials and ensures timely data entry into CTMS.
• Maintains trial documentation, participates in monitoring visits and audits.
• Supports contract/budget negotiations and ensures compliant billing for trial activities.
• Ensures adherence to ICH/GCP guidelines and HIPAA requirements.

Education

Bachelor's Degree, Nursing (Preferred)

Job description

Gloucester, Virginia Hiring Range $68,000.00 - $93,500.00/Annual

Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.

Overview

Performs duties related to the conduct of clinical trials in accordance with RHS policies, protocol requirements as well as all local, state, and federal regulations/guidelines. Works closely with the Principle Investigator (PI), members of the research team, physicians, study sponsors and monitors and IRB (Internal Review Board) to provide guidance on administration of the compliance, financial, contracts, and other regulatory aspects of clinical studies. Manages and coordinates all aspects of conducting clinical trials within Riverside Health System.

What you will do

• Maintains frequent open communication with PI and Clinical Research Coordinator on all protocol requirements and regulatory responsibilities.
• Demonstrates ability to build trusting collaborative relationships with patients and families to facilitate subject retention.
• Addresses concerns and resolves conflict directly and professionally in a respectful manner.
• Assists in the contract/budget negotiation process.
• Maintains accurate financial records to ensure proper billing and accounting for all trial related services and activities.
• Enters data into CTMS accurately and in a timely manner.
• Submission of study related activities are completed and timely.
• Coordinates multiple clinical trials simultaneously or clinical trials with unique complexity.
• Maintains all required documentation for monitors and according to regulatory guidelines.
• Ensures all clinical trials are executed in compliance with ICH/GCP guidelines, regulations, and standard operating procedures.
• Maintains all clinical trial documentation according to guidelines.
• Ensures the randomization procedures, and blinding procedures, if applicable, are followed as per protocol guidelines.
• Works in collaboration with PI and Physicians on prescreening through the electronic health record for potential subjects to participate in the clinical trials.
• Participates and supports all sites auditing and monitoring visits.
• Promptly reports all protocol variances to appropriate parties.
• Provides equitable and confidential treatment to all patients throughout the clinical trial.
• Adheres to HIPAA policies to maintain patient confidentiality.
• In collaboration with Principle Investigator, Clinical Research Coordinator is responsible for initiating the Informed Consent (ICF) process and ensures that no study related procedures are performed prior to obtaining ICF.
• Reviews study protocols and demonstrates knowledge of all procedures and requirements.
• Assures the integrity and quality of clinical research trial is maintained and conducted in accordance with Good Clinical Practice/ICH guidelines.
• Ensures adherence to the protocol, schedule of events, and other requirements.
• Prepares source documents specific to the studies.
• Assures quality, completeness, and verifies accuracy of source documents and case report forms collected during the course of the study.
• Ensures information is recorded on case report forms and resolves queries in a timely manner.
• Provides education for patients and families about all aspects of study protocol during all phases from screening through follow-up and closure of the study.
• Prepares all specimens as required by the protocol and adheres to (International Air Transport Association) IATA guidelines.
• Maintains accountability for Investigational Product (IP).
• Prepares and dispenses IP (oral form only can be administered by CRC) per protocol
• Stores all files in a permanent and safe location.
• Gathers and records all required study related to the Clinical Trial Management System (CTMS).
• Reports all Serious Adverse Events (SAE) to the Principle Investigator, monitor, sponsor, and IRB as required.
• Assesses and records all Adverse Events as outlined in protocol.
• Reports all Serious Safety Events (SAEs) in collaboration with Clinical Research Coordinator to the Principle Investigator, Monitor, Sponsor, and IRB as required.
• Works in collaboration with Investigators and Clinical Research Coordinators to verify eligibility and feasibility of potential trial subjects according to the inclusion/exclusion criteria.
• Prescreens through the electronic medical record for potential subjects.
• Disseminates IRB approved recruitment materials.
• Assesses, documents and reports adverse events (AE) to PI and ensure appropriate follow up as required.
• Prompt notification to IRB/sponsor of any AE classified as serious or unexpected.
• Ensures PI acknowledgment of all safety reports, abnormal test results in a timely manner.
• Adheres to all Human Subject protection guidelines.
• Attends all training sessions related to clinical trials to include Investigator meetings, site initiation visits, and all training related to the conduct of the Trial.
• Works in collaboration with the Clinical Research Coordinator in providing education for all study staff and ancillary departments.
• Instructs patient on the proper usage of investigational product/device.
• Maintains open communication with subjects to ensure adherence to protocol requirements.
• Supports orientation and training of new research team members and other team members with Riverside Health System.

Qualifications

• Education Bachelors Degree, Nursing (Preferred)
• Experience 2 years Clinical research or clinical trial coordination experience (Preferred)
• Licenses and Certifications Registered Nurse (RN) - Virginia Department of Health Professions (VDHP) Upon Hire(Required)
• Certified Clinical Research Coordinator (CCRC) - Association of Clinical Research Professionals (Preferred)
• International Air Transport Association (IATA) (Preferred)
• Collaborative Institutional Training Initiative (CITI) (Preferred)

If loving your work is important to you, consider a career at Riverside. By joining our team, you can make a difference in people's lives. Our mission is to care for others as we would care for those we love. We extend that sense of caring to every patient, resident and customer, as well as to each member of our team. We offer care at all stages of life, in hundreds of locations, giving you room to grow your career, along with great benefits and perks. At Riverside Health, your trust and safety are our top priorities.